Job details
Job type full-time
Full job description
Title: hr administrative associate
Department: human resources
Location: stamford, ct
Reports to: chief people officer
Assignment type: f/t employee
About americares americares is a health-focused relief and development organization that saves lives and improves health for people affected by poverty or disasterEach year, americares reaches more than 90 countries, including the united states, with life-changing health programs, medicine and medical suppliesAmericares is the world’s leading nonprofit provider of donated medicine and medical suppliesFor more information, visit americares.org.
Position summary: americares human resource department takes a leadership role in providing service in support of americares vision by promoting the concept that our people are our most valuable resourceWe act as a catalyst to enable all americares people to contribute at optimum levels toward the success of our humanitarian and public health program objectivesWe provide programs, services and advice that help the organization attract, develop, motivate and retain a diverse workforce within a supportive mission-driven work environmentWe do this with an emphasis on customer service based on consultation, best practice, and communication with americares management and staff, globally.
Americares is seeking to hire a talented candidate who is eager to gain practical experience within the human resources field and/or leverage prior administrative experience in this roleYou are right for this opportunity if you thrive on learning new things and are excited to be part of a mission-driven organization.
Core americares responsibilities: the hr administrative associate will support the hr team primarily in an administrative capacity in areas like recruiting, onboarding and orientation, basic hr reporting, employee event planning and providing back-up support to reception when neededThe hr admin associate will also have the opportunity to work on ad hoc projects, which can be shaped to match your interests.
While this position will be able to work from home occasionally, this candidate will be required to work in our in our stamford, ct headquarters approximately 3 days per week.
Duties and responsibilities:
Administrative support: (50%)
Perform audits of various systems and accounts for accuracy, using microsoft suite
Maintain and update hr directories and other staff listings and files, including some hard-copy files within the stamford office
Support global work community team in staff celebrations (work anniversaries, employee engagement events, holiday celebrations, etc)
Organize weekly hr team meeting agenda and follow up
Support the hr team with scheduling, including inter-departmental calls as necessary
Support people operations team with timesheet collection and payroll processing
Provide support to reception as needed
Ad-hoc project requests as appropriate
Onboarding and orientation support (25%)
Assist with the coordination and scheduling of new hire on-boarding introductory meetings, as well as weekly all-staff meeting (wam) introductions
Support senior associate in collection of feedback and review the onboarding process to ensure an exceptional and inclusive experience for our new hires
Oversee the distribution of americares swag to new hires
Recruiting support (25%)
Scheduling support for talent team as necessary (interviews, team calls, etc.)
Support in posting open positions to all staff, various job boards, and other recruitment databases
Manage recruitment files (organization of hard copy and digital files)
Qualifications:
Minimum of 1-2 years of practical work experience, human resources administration preferred
Experience in supporting and managing projects through the ability to influence outcomes and organize teams to complete work
Ability to demonstrate flexibility and adaptability in the face of ever-changing priorities
Excellent communicator and ambassador for the hr team and organization
Guided by a strong sense of ‘customer service’ and desire to support staff
Takes ownership of work, drives for quality results and accepts responsibility
Ability to be resourceful and problem-solve, as well as be innovative and suggest new approaches to old tasks
Takes initiative and demonstrates a willingness to learn and pitch in wherever needed
Strong organizational skills and attention to detail, with a comfort in managing large spreadsheets and data with a focus on accuracy
Professional composure and the highest degree of confidentiality and integrity
Desire to create a work atmosphere filled with joy and energy (even remotely)
Can work effectively as part of a team just as well as they can work independently
Passion for our mission and the desire to work within the global health/emergency response sector
Must be able to comply with organizational covid19 standard operating procedures and policies
Must have unrestricted authorization to work in the united states
