Job details
Job type full-time
Full job description
Avantgarde, llc (ag) seeks to engage a human resources (hr) assistant who provides advanced broad-based administrative and technical support to americorps federal hr team including, but not limited to, performing all staffing and operational support, processing personnel actions or client requests, and completing other administrative dutiesThis position is 100% remote from any location in the us.
Ag offers a comprehensive benefit package including immediate 401k and medical enrollmentThis is a full time, 40 hours per week positionWork will be performed at remotely.
The work
Provide comprehensive support to several senior hr specialists with day-to-day work.
Maintain confidentiality when handling critical and sensitive information, records, and reports.
Assist with the preparation of offer letters and other client related correspondence.
Support new employee orientation(s) and other client related operational activities by collecting and entering data/information from forms collected during orientations.
Photocopy, file, and scan highly confidential information; create labels and folders for case-related work and new hires.
Complete and process a full range of personnel and payroll actions; proof and verify accuracy before forwarding to hr specialists for quality control review.
Assist hr specialists with drafting and posting vacancy announcements using usa staffing, monster hiring management, or other relevant systems.
Work in conjunction with hr specialist(s) to prepare for stakeholder consultations, conduct analysis of candidate applications to determine qualifications, rate and rank candidates, and issue certificates based on federal requirements.
Respond accurately and in a timely manner to inquiries from employees and management; notify hr team of specific hr issues or actions and refer inquiries to the appropriate staff members.
Scan pertinent personnel documents into the electronic official personnel files (eopf) system on a timely basis.
Research and analyze data for hr and hr information system (hris) projects and reports.
Assist with audits by reviewing, checking, and verifying employee or case-file data to ensure accuracy and performing final closing of case files in appropriate client hiring systems.
Refer and research the guide to processing personnel actions (gppa) and other supplemental guidance, such as standard operating procedures (sops), for instructions on how to complete personnel actions.
Collaborate with team members to evaluate and implement improvements to processes and procedures.
Conduct quality reviews as needed.
May provide backup support as needed for front desk coverage, which includes answering the telephone, relaying messages, directing callers to appropriate personnel, greeting department visitors, and distributing mail.
Complete special projects as assigned by client representatives or ag project leaders.
The requirements
High school diploma or ged requiredAn associate degree or some college highly desired.
1-2 yrs exp in federal staffing with knowledge of the opm hiring process strongly desired ;
1-2 years in an administrative support role with desired direct experience in supporting the staffing function or an hr company environment preferred.
Advanced experience with office automation software, including but not limited to, microsoft office products excel, powerpoint, word, publisher, outlook, and adobe acrobat.
Prior hands-on experience using various staffing or hiring systems preferred with a “tech savvy” hands on experience prior knowledge or experience with monster highly desired.
Advanced ability to multi-task effectively and prioritize and re-prioritize as needed in a fast-paced environmentAs this role is 100% remote, desire self-starter who can self-manage workload without the need for day to day tasking or supervision.
The ability to quickly adapt and learn how to process actions in federal empowhr or other various federal systems desired.
Excellent prior experience serving in a customer service centric environment.
Proficiency in the use of common office equipment, including but not limited to copy machines, fax machines, scanning tools, and telephone systems.
Strong writing skills with specific attention to quality of work products produced and attention to detail required.
Flexibility in the approach to delivering work.
Excellent attendance and punctuality.
Must be able to report for work m-f, 5 days a weekAlternative flex schedule is allowed within normal work hours (i.e., between the hours of 7 a.m– 6 p.m.).
Must be able to obtain a public trust clearance following agency fingerprint/criminal background check process; active or recent federal security clearance preferred.
The client / agency
The corporation for national and community service (cncs) recognizes that its employees are its most important assetTheir competence, creativity, commitment, diversity, and innovation are vital to the accomplishment of the cncs missionThe cncs office of human capital (ohc) provides policies, programs, and processes that facilitate the recruitment, hiring, development, and retention of a diverse, highly skilled, motivated, and effective workforce capable of accomplishing the agency`s missionOhc provides agency-wide leadership concerning workforce management to include strategic human capital planning, labor-management and employee relations, performance management and incentive awards, executive resources, distance learning, leadership development, training and career development, human resources data management, and automation initiativesIt also serves as the operating human resources office for the agency providing the full range of human resource services with emphasis on recruitment, staffing, pay administration, classification and management advisory services, retirement and benefits, and personnel and payroll processing.
The company
To learn more about ag click here: https://www.avantgarde4usa.com/about/
Since its establishment in 2011, ag has executed 110+ federal contracts as prime contractorFor nearly a decade, we have provided extensive expert support to clients in the areas of human capital strategy, organizational transformation, workforce planning, workload assessment, talent management, training, and other areas of human capital management and organizational developmentAg’s list of federal clients includes: the u.sDepartments of justice, transportation, treasury, agriculture, and commerce, and defense (army, navy, and national guard) as well as the u.sHouse of representatives, architect of the capitol, the national science foundation, the commodity futures trading commission, the corporation for national and community service, and to name a few.
Ag’s core competencies bring together solutions that address the holistic needs of our clients in four key areas: people, process, strategy, and technologyOur consulting solutions and service offerings extend across four distinct areas: human capital management, organizational development, business operations support, and information technologyWe offer a comprehensive scope of services that are specifically designed to enhance organizational efficiency, effectiveness, and adaptability.
When you consider joining ag learn about our culture click here : https://www.avantgarde4usa.com/careers/culture/
The law
As an equal employment opportunity employer, avantgarde llc makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local lawsAvantgarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
