Job details
Job type full-time
Full job description
At bh management services, we are committed to creating valueWe acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nationBh understands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members.
In 2018 and 2017, bh was ranked as one of fortune magazine and great place to work’s `best workplaces for women.` bh was also ranked in 2018 and 2020 as one of the `best workplaces for millennials.” in addition, in 2019, bh was named to the 100 “best workplaces for diversity.” we continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:
3 weeks of paid time off
Medical/ dental/ vision
401(k) + company match
Birthday paid day off
Bh gives back (paid volunteer time off)
12 paid holidays
Bh paid leave
Sabbatical
Education reimbursement
Employee assistance program
Position summary:
Reporting to the director of strategic sourcing, the ancillary specialist is responsible for the coordination, implementation, and maintenance of ancillary-related initiatives and other projects and duties related to the daily support of the departmentExhibits strong commitment to the service needs of the internal and external customerRepresents the company in a professional and courteous manner.
Essential job functions:
Responsible for the research, recommendation, and ongoing management of assigned ancillary-national vendors/categoriesProvides analysis and recommendations to director of strategic sourcing for the procurement of goods and services in these categories.
Provides contract administration support services, including periodic review of contractor performance, compliance, developing contract modifications, and investigating reports of contract discrepancies.
Interfaces with internal business units to ensure compliance requirements and expectations are satisfactorily incorporated into all appropriate vendor contracts, as well as maintained throughout partnerships.
Conducts innovative research while investigating & developing process workflows and business proceduresAnalyzes financial impact of potential initiatives and presents findings to director of strategic sourcing for review.
Create clear operational flow diagrams as well as a clear succession plan for management to ensure future upkeep of programs after implementation.
Prepares an assessment for director of strategic sourcing in preparation for bi-annual national vendor meetings – vendor performance, feedback information, concerns, etcAt least 15 days prior to meeting.
Upon committee approval, collaborate with director of strategic sourcing to define pilot scope, success kpi’s, identify pilot properties, and coordinate implementation.
Works closely with training department to develop training for ancillary-related initiatives as needed
Request all ancillary-national vendor spend reporting, quarterlyUsing spend data, complete quarterly reporting for all applicable national vendor partnerships – submit to director of strategic sourcing for reviewOnce approved, submit to senior controller.
Partner with support operations analyst and director of strategic sourcing to develop formal request for proposal (rfp) process for ancillary-national account selectionCompile results of rfps, analyze and provide findings to director of strategic sourcing for reviewCoordinates and leads implementations.
Price comparison analysis, as requested by internal and external departments (i.e., property operations).
Other duties as assigned
Minimum qualifications/skills:
Experience with national account management for ancillary categories within multifamily industry
Exhibits strong commitment to the service needs of the internal and external customer
Represents the company in a professional and courteous manner
Self- motivated with attention to detail
Excellent organizing and prioritizing skills
Ability to think critically and creatively in order to maximize operations efficiency
Always conduct yourself in a professional manner demonstrating leadership qualities at all times
Observe and support the company`s philosophies, policies and procedures
Ability to work with a diverse group of people and customers
Demonstrated experience employing good judgment and discretion with confidential information
Demonstrated style promoting collaboration and teamwork
Ability to work in a fast paced, deadline driven environment
Desired qualifications/skills:
Bachelor`s degree in business or related field strongly preferred.
Limited travel as needed.
Strong microsoft excel and microsoft office skills
Strong problem-solving skills
Strong skills related to data entry, data retrieval, and data analysis
Excellent communication and interpersonal skills
Project management experience encouraged
Work schedule: 8am-5pm, monday-friday, or as needed to meet business needs.
Equal opportunity employerDrug free workplaceEmployment offers are contingent upon successful completion of a background check and drug screen.
