Job details
Job type full-time number of hires for this role 1
Full job description
To apply:
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Https://careers.btlaw.com/virecruitselfapply/redefault.aspx?filterreid=10&filterjobcategoryid=16&filterjobid=678
Summary: our firm’s newest and rapidly expanding boston office, located in the heart of seaport, has an immediate opening for an experienced and highly dynamic litigation legal secretaryB&t boasts 20 offices nationwide, and services clients in more than 50 dedicated practices and industry areasThe ideal candidate will get to interface with some of the firm’s best and brightest legal talentTransform your career with this incredibly rewarding and exciting opportunity, where conjunctively we offer an extensive portfolio of benefits, wellness plans, training opportunities, and flexibility in schedules.
Under the direct supervision of assigned attorneys, this self-starter will be charged with taking on a variety of litigation-centric administrative duties for attorney(s) who routinely manage an extensively heavy trial case-load.
Essential duties and responsibilities:
1Solid working knowledge, and a demonstrated high acumen in the operation of computer software applications, specifically word, outlook, imanage, excel, powerpoint, adobe pdf, cd entry, and other firm software as required.
2Prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document.
3Creates table of contents; table of authorities; and other formatting items such as, headers, footers, signature blocks, etc.
4Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etcAs required.
5Files pleadings with u.sDistrict court (massachusetts and nationally), and massachusetts state courts (all districts) and is adept at learning local rules for said courts.
6Create electronic case files and manage appropriately allowing attorneys to locate or pull items from those files efficiently.
7Prepare binders for items such as depositions, hearings and trial.
8Circulate file-stamped copies of filings as a matter of course and without attorney request.
9Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationships.
10Screens incoming telephone calls and provides assistance, and/or records messages.
11Reads, sorts and dates incoming mailEnsures that outgoing mail is timely deliveredIf necessary, routes mail to specified delivery services, and follows up on timely delivery.
12Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).
13Scheduling meetings and lunches based on attorney calendar availability.
14Opening new files, requesting conflict of interest checks, and maintains all client and general files; conducts periodic review for possible scanning of older files; prepares files to be closed.
15Makes appointments and travel itineraries for attorneys.
16Processes bills; proofs billing sheets; reviews and edits bills.
17Works closely with administrative support staff (office services, word processing, accounting, it).
18Ensures that attorney time is accurately input into cd entry in a timely manner.
19Performs legal assistant duties, as required.
Knowledge, skills and abilities required:
1Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case mattersPerform basic arithmetic calculations when verifying calculations on forms and documents; maintains records and filing systems at a level normally acquired through completion of high school or equivalent.
2Approximately three to five years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision.
3Familiar with massachusetts district court and massachusetts state court filing guidelines, judges’ preferences and fees, and u.sMassachusetts district court’s filing guidelinesFamiliarity with appellate courts and the u.sPatent and trademark office’s filing guidelines, a plus.
4Ability to transcribe legal documents, correspondence and reports from rough draft or dictation with minimal errors.
5Ability to organize and prioritize numerous tasks and complete them within established time constraintsConsult with attorneys when priorities conflict.
6Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
7Ability to produce a high volume of work and to prioritize tasks while performing other essential duties.
8Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.
Working conditions: normal office environment with little exposure to noise, dust, temperature, and the likeThe above is intended to describe the general content of and requirements for the performance of this jobIt is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Eeo
Job type: full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Vision insurance
Schedule:
Monday to friday
Work location:
One location
Work remotely:
Yes
Work location: one location
