Job details
Salary from $45,000 a year
Full job description
The computer science teachers association (csta) is a membership organization that supports and promotes the teaching of computer science, providing opportunities for k–12 teachers and their students to better understand computer science and to more successfully prepare themselves to teach and learnCsta is looking for an entry level, event coordinator who will be responsible for providing key administrative support to the director of program operations in the planning and execution of csta events and programs that support the ongoing professional development of teachers and ultimately improve the quality of teaching and learning of k-12 computer scienceThis is a term position through september 30, 2022.
Essential duties and responsibilities:
Manages the conference inbox, serves as main contact for attendeesCommunicates with conference volunteers, and may assist with committee meetings.
Updates the registration website with faqs to help attendees with their registration, helps attendees with registration concerns.
Assists the director of program operations with the call for presentations process, including building the website, recruiting and communicating with reviewers, and supporting the committee in final content selections.
Manages the speaker process once sessions and content has been completedThis includes monthly speaker newsletters, maintaining an accurate list of speakers, answering questions of speakers, providing speaker training, ensuring housing and registration information is accurate for speakersEtc.
Serves as main point of contact for keynote speakers, coordinating contract details and deliverables.
Coordinates the food & beverage orders for in-person csta eventsWorks to ensure all food restrictions are accommodated and the orders come in under budget.
Collaborates with the events team on av needs for all breakout sessions.
Coordinates individual session feedback surveys across all eventsMaintains a list of highly-rated speakers and low-rated speakers to use for future decision-making across all events.
Coordinates with the director of program operations on post-event survey needs.
Serves as point of contact for csta webinar logistics, including not limited to, event set up on csta’s website, communication with speakers and attendees, and collaborates with the education team as logistical support.
Assists the director of program operations with the management of space facility usage guides, main programmatic schedules, and post-conference reports.
Contributes to the planning, development, and execution of event marketing communicationsMany assist with social media initiatives.
Prepares written materials including marketing copy, reports, and presentation scriptsWorks with the team to collect programmatic information for collateral material design, production, and distribution.
Supports csta’s grant event activities:
Coordinates with grant project managers to organize meetings, workshops, seminars, and other grant related special events.
Sources and schedules appropriate venues, manages catering, technology needs, and acquires any special materials requiredEnsures that logistics and details are planned well in advance.
Coordinates with the office manager for travel arrangements.
Manages virtual platforms for virtual trainings and meetings.
Attend events to ensure their smooth functioning and troubleshoot any concerns.
Works with the project manager and marketing manager to create announcements, and social media content.
Assists with post event reports and reconciliation.
May support additional csta events when neededThis includes, but is not limited to:
Csedweek
Chapter meetings
Regional events/meetups
Membership and education teams with their online webinars
May support additional csta marketing efforts of csta during slower event times.
Create, proofread and edit copy for various marketing channels, including csta’s voice, annual reports, etc.
Assist with developing and managing social media channels.
Other duties as assigned
Experience & qualifications
Successful completion of high school degree or equivalent
Superior critical thinking skills and judgment, with an ability to maintain a professional, upbeat attitude
Flexibility to adapt to changing priorities and work with multiple deadlines
Successful completion of a 2-year course of study in an accredited college or university leading to an associates degree or higher degree
Experience in a non-profit, association or foundation setting
Experience with event management software, such as cvent
Ability to coordinate and be accountable for multiple tasks.
Strong attention to detail
Ability to work both independently and with a group
Excellent written and oral communication skills, especially on virtual interfaces
Excellent skills in microsoft office suite and/or google suite
Preferred:
Other:
Ability and willingness to travel up to 30% time and occasionally work outside normal business hoursTravel costs are covered by csta.
Csta values building a diverse workplace and communityAll employment is decided on the basis of qualifications, merit and business need, and all qualified individuals are encouraged to applyApplicants from historically underrepresented communities in computing, including but not limited to people of color, lgbtq individuals, and women, are strongly encouraged to apply.
Hiring is contingent upon eligibility to work in the united states.
Salary and benefits
Csta offers a comprehensive employee benefits package that includes:
Competitive salary
Flexible, engaging working environment with a great team
Paid time off: three weeks vacation annually, ten days sick leave, ten holidays, and one week office closure at the end of december
Up to six weeks paid parental leave
Medical, dental and vision premiums paid at 100% for ft positions and subsidized dependent premiums
Technology and work from home subsidy consistent with our bring-your-own-device environment
Option to participate in retirement savings plan with generous employer match
Csta requires the following:
Must be a u.sCitizen or permanent resident and be capable of passing a pre-employment background check
Some travel required
No relocation packages are available.
This role has a salary starting at $45,000.
