Job details
Job type full-time number of hires for this role 1
Qualifications
Payroll: 3 years (required)
Full job description
This position has the ability to work hybrid/remote, except for initial new hire training and occasional on-site trainings, departmental meetings, and teambuilding.
About us:
Charter impact is a mission-driven business partner dedicated to empowering charter schools and non-profits with professional, personalized financial management and operational support.
Our # 1 priority is to provide timely, accurate financial information with dependable, responsive customer service at an affordable cost.
Our model of service resembles more of a hand-in-hand partnership than a “back” office companyWe stand with our clients, not behind them, and help navigate from start-up through strategic growth and into long-term sustainability.
Every organizations is different and so is our approach with each clientWe begin by listening to each organization`s unique needs and creating tailored solutionsOur financial management methodology strives to improve financial process efficiency to enable cost reduction, increase internal controls, and heighten confidence in financial information.
Position summary:
This position is responsible for all payroll-related functions for charter impact’s clientsAs payroll coordinator, this position is in charge of providing training to client staff and ensuring consistent and accurate payroll processingIn addition to regular payroll processing, payroll tax and vacation/pto tracking, this position is also responsible for reconciling all payroll related accounts such as health insurance deductions, withholdings and garnishments.
Essential job functions:
Design/update existing processes for the payroll cycle.
Train client staff on aforementioned processes and proceduresEnsure ongoing compliance with established processes.
Collect and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission.
Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basisThis may also include strs/pers pension plans.
In collaboration with staff accountants, assist with reconciliation of the following payroll-related liability accounts before month-end closing is completed:
403(b) payable
Strs – employer and employee
Pers – employer and employee
Accrued vacation payable
Garnishment payable
Insurance payable
Review employee data entered by payroll clerks.
In connection with year-end audit, prepare audit workpapers related to payroll and support audit related work to be done if asked.
Perform all work with accuracy and under the specific instructions given by supervisor.
Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology.
Qualifications:
Generally, any combination of education that would provide the required knowledge and skills for successful performance would qualifyA typical method of demonstrating these requirements would be:
Education: a high school diploma and significant related experience or a bachelor’s degree in business administration, accounting, public administration or a related field from an accredited college or university.
Experience: three to five years of payroll processing experience and experience processing quarterly payroll tax returns.
Knowledge of:
Purposes, methods, and practices of financial and accounting record keeping
Intermediate payroll knowledge and intermediate wage and hour laws
Intermediate/advanced microsoft office (word, excel, outlook) skills
Proper english usage and grammar
Candidates must also have the ability to:
Maintain, encourage and participate in a close and highly collaborative team environment with clients and charter impact staff.
Adapt quickly to change
Learn the appropriate rules, regulations and technical procedures specifically related to processing payroll for non-profit organizations and charter schools
Understand and carry out directions in an independent manner
Perform arithmetic calculations accurately and rapidly
Identify and correct errors in mathematical computations
Communicate effectively in both oral and written forms
Experience with the following is a plus:
Abila non-profit accounting (formerly sage mip)
Any third-party payroll database experience, such as adp, paychex, intuit
Hr experience
Charter school, nonprofit or education sector job experience
Typical physical demands:
Requires prolonged standing, some bending, stooping and stretchingRequires eyesight correctable to 20/20 to read numbers, reports, and computer terminalsRequires hearing within normal range for telephone use.
Typical mental demands:
Ability to give, receive, and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.
Working conditions:
Employees in this position will be required to:
Work indoors in a standard office environment
Occasionally work outside of normal workdays and office hours to meet deadlines
Travel may be required for professional development events and to client locations
Directly communicate with clients
Compensation:
Salary is commensurate with experienceA standard benefits package is included.
To apply:
Submit both cover letter, resume and salary requirementBe sure to include explanation as to why you are interested in the position.
Job type: full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to friday
Experience:
Payroll: 3 years (required)
Work location:
One location
Work remotely:
Yes
Work location: one location
