Job details
Job type full-time
Full job description
Location: loc_roberts-roberts ctr pediatric research req id: 138675 shift: days employment status: regular - full time job summary
This position manages a sponsored research portfolio consisting of up to 125 research grant accounts for faculty/scientists within an assigned division, department, center, and/or programThis position manages fiscal and administrative aspects of federal and non-federal research grants including preparing and approving proposal budgets, forecasting, closeouts, and preparation of analytical reports for pis and other stakeholdersThis position requires an – intermediate understanding of the current uniform guidance, and duties performed in accordance with chop/sponsor guidelines and institutional policy, federal, state and local agency guidelines and policy, including uniform guidance, and generally accepted accounting principles (gaap) where applicableMust be able to work with minimal supervision and within a service-team environment.
Job responsibilities fiscal responsibility of research grants management
Reviews and approves all financial transactions up to $50,000 charged to research grant accounts, to ensure compliance with cost principles as defined in the uniform guidance and the individual grant agreementThis may include purchase orders, check requests, travel expenses, equipment, laboratory supplies, animal care cost, and personnel payroll costing allocations.
Manages and monitors a portfolio of grant accounts of diverse mechanisms, regularly analyzes deficits and balances, alerts pis and others as appropriate, and resolves activity issues promptly.
Allocates faculty and staff salaries to research grant accounts with direction from the principal investigators
Experience in managing federal and non-federal contracts, clinical trials, program grants, subcontracts etc.
Effective & timely communication
Provides timely and accurate communication of financial data to principal investigators, sponsors, and other customers.
Prepares and provides pis with financial summaries and reports utilizing an excel spreadsheet template that is easily understood by the lay reader, and reconciles with the institutional financial system
Meets with investigators to review and explain financial data no less than quarterly; provides ad hoc financial status updates whenever requested or required
Closes out research grant accounts with the research specialized accounting unit
Communicates appropriate financial information to all stakeholders (department chairs, division chiefs, senior leadership, pi’s staff, and practice plan/hospital division administrators)
Coaches stakeholders on the concept or effective financial management of grants and contracts
Disseminates information on financial changes in nih and other sponsor forms, guidelines, requirements, rules, etc.
Provides appropriate guidance on policy changes, and updated to the uniform guidance for stakeholders.
Proactive financial advice and planning
Demonstrates understanding of the overall portfolio by preparing payroll costing allocations and projections based on a pi’s total grant funding, their collaborations across chop, and the overall funding situation of the assigned portfolio.
Prepares budgets for grant applications, supplemental funding, budget modifications and adjustments.
Proactively identifies problems and works to resolve them in an efficient manner, and reasonable timeframe
Plans with pi to sustain financial stability over the long term
Excellent customer service
Develops professional relationships with all stakeholders.
Support team coverage plan as needed when team members are absent
Responds to customers within 24 – 48 hours and works to understand / meet their needs
Refers customers to appropriate knowledge experts when required
Triages or turns around requests with accurate information within an identified timeframe
Liaises with chop smes on the financial aspects of portfolio management and/or personnel issues.
Adhere to policies & procedures, cost principles, and uniform guidance
Provide guidance on policies and procedures to ensure compliance with sponsor rules and regulations, generally accepted accounting principles (gaap), and fiscal components of the omb uniform guidance.
Oversees management/tracking of time and effort reporting
Job responsibilities (continued) job responsibilities (continued) required licenses, certifications, registrations required education and experience required education: bachelor’s degree
Required experience:
Three (3) years of related experience in research administration and portfolio management
Preferred education, experience & cert/lic preferred education: bachelor’s degree in accounting, finance, business administration, or related field
Preferred experience:
Five (5) years of related experience in research administration and portfolio management
Preferred licenses/certificates/registrations: certified research administrator (cra) additional technical requirements
Advanced proficiency with spreadsheet software (excel)
Advanced proficiency with enterprise resource planning, financial and human capital management software (workday)
Intermediate proficiency with web based tools
Intermediate knowledge of budgetary principles, practices and procedures
Intermediate knowledge of uniform guidance
Strong leadership skills
Strong organizational skills
Strong time management skills
Strong analytical and problem-solving skills
Strong verbal and written communications skills
Ability to collaborate with stakeholders at all levels
All chop employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemptionChildren`s hospital of philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employeesIn an effort to achieve this goal, employment at children`s hospital of philadelphia, other than for positions with regularly scheduled hours in new jersey, is contingent upon an attestation that the job applicant does not use tobacco productsChildren`s hospital of philadelphia is an equal opportunity employerWe do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran statusVevraa federal contractor/seeking priority referrals for protected veteransPlease contact our hiring official with any referrals or questionsChop careers contact talent acquisition 2716 south street, 6th floor philadelphia, pa 19146
