Job details
Job type part-time
Full job description
Crawford group is seeking a flexible event manager for a client of ours based in san jose, caThe event manager will be responsible for planning, implementing, and limited on-site management of our clients` activities at online events, tradeshows, and executive meetings.
One will take initiative and excel at picking up event planning midstream and making go forward decisions with little guidance requiredThis event manager will be highly accountable, self-directed, organized/detail oriented and have the inquisitive nature to figure things out either intuitively or by asking smart questions at the right time in order to get things doneOne will have the polish and professionalism required for interfacing with executive stakeholders with ease.
Responsibilities:
Develop overall program plans with client
Organization of materials and services ordered
Contract negotiation with vendors
Venue sourcing
Research restaurants/hotels/venues for client outings/meetingsProvide recommendations based on past experience and best practices
Completing/submitting order forms
Secure staffing, equipment, and technical resources
Organization of pre-event list, deadlines and deliverables
Establish budget requirements and confirm available budget
Manage entire events budget including opening purchase requisitions and processing vendor payments with corporate credit cardsReconcile all budgets throughout the program and provide ongoing visibility to client
Secure and manage all third party vendor relationships
Responsible for creating and updating event webpages and registration forms with current event informationProvide ongoing registration reports to client
Secure hotel room blocks and register staff through event registration
Prepare and ship equipment
Manage exhibits, displays and demos, including the event inventory
Requirements:
4-7 years event planning experience including prior experience with at least one technology company
Must have experience planning targeted events (virtual and in person) such as executive events, dinners, roundtables, customer/sales meetings, sporting events, sponsorships and tradeshows, etc
Excellent event project management, time management and prioritization skills
Polished communication and in person skills
Experience interfacing with executives and sales teams
Professional presence
Strong understanding of event technology platforms, or ability to learn new systems quickly and self-studied
Strong communications skills: verbal, written, presentation
Excel with the microsoft office suite and strong budget management using excel and google sheets
Strong user with ms teams and sharepointKnowledge of sharepoint development a plus and would provide additional projects
Bachelor’s degree
Location: remote, minimum travel required
Hours/duration: part-time consulting
Rate: d.o.e., w-2 employee of crawford group
