Job details
Job type full-time
Full job description
Description:
At dweck, we seek a strong addition to our fast-growing development & construction team! the duties of the project administrator will be varied each day and include the support of all project staff, tracking of division initiatives and document managementThese include the tracking of resources, managing timeframes, and reviewing work against budgets for multiple and simultaneous construction projectsThe ideal candidate will be a multi-tasker with excellent time management and communication skillsThis highly visible role includes collaboration and communication with internal teams, tenants and third-party consultants to alleviate the administrative burden of project staffThe project administrator is vital in ensuring that our projects are completed on time, within budget and to our high-quality standards.
Essential duties include, but are not limited to:
Manage project scheduling and serve as a hub for communication on all project timelines and activity.
Maintain all project documentation and research/respond to inquiries relative to project guidelines for contracted and assigned work.
Track project costs, review invoices for payment and approve and process vendor payments on a timely process.
Respond, research, or refer financial payment inquiries to appropriate parties within dweck for resolution.
Manage, review and coordinate execution of all contracts, proposals, and purchase ordersManage compliance with contracts and leases ensuring team keeps up with insurance requirements, rent commencement date and substantial completion delays.
Assist with the oversight of the portfolio’s capital budget including both value-add renovation projects and facility/mechanical projects led by our chief portfolio engineers; this includes monitoring, tracking, upkeep, and reporting on status of the budget, i.e., committed costs, future expenses, and unbudgeted expenses along with their impact to annual budgets and financial targets.
Process amendments and other legal mechanisms to make sure all projects are sufficiently documented and dweck is legally protected.
Check status of field projectsReview against invoices and change ordersAssist with system setup for receiving and sending invoicesCoordinate field work assignments.
Support project management staff in other areasHelp with purchase order processing for repair and maintenance staffCompile inputs for yearly budgets.
Ensure all vendors and subcontractors have valid and up to date cois to perform work on the jobsites.
Ensure safety guidelines are posted and safety compliance is upheld
In a typical day, you will:
Route tasks to internal teams and assist with schedule management.
Provide administrative support to team members as needed.
Help prepare budgets, monitor, and report on capital expenses, evaluate future costs and impact to annual targets.
Monitor project progress and escalate any issues that arise.
Work with our project managers to eliminate workflow and project obstacles and impediments.
Use technology tools to create tracking documents, monitor working hours, plans and expenditures.
Issue, record and save all appropriate legal paperwork (e.g., contracts and terms of agreement).
Create and maintain comprehensive project documentation, plans and reports.
As a dweck ambassador your commitment contributes to make us a best place to work and live at by:
Approaching work with a positive spirit of cooperation and good will to each other.
Improving and enhancing the customer experience to our residents, prospects, vendors, and partnerships.
Actively participating in creating an environment of acceptance and respect to a diverse, equitable and inclusive work environment.
Identifying and articulating personal motivators and harnessing personal motivation to set and achieve goals for personal and professional development.
Professionally communicate by verbal and written manner clearly, concisely, and appropriately.
Working with integrity to deliver quality work based on our standards.
Effectively managing your workday by using time intentionally and productively.
Honoring your commitments to be a dependable individual and team player.
Requirements:
We’re looking for:
3+ years of successful experience in supporting real estate development or construction projects and personnel.
Bs degree a plus; would consider strong work experience or a combination of education and work experience.
An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
Solid organizational skills, including multitasking and time-management.
Proven ability to multi-task and prioritize work daily.
Flexibility to do whatever is necessary and pivot throughout the workday.
Positive, resilient client-facing customer service capabilities.
Strong work ethic to support the team to success.
Demonstrates reliability and dependability daily.
Strong working knowledge of microsoft office platforms and ability to learn new modules and advancing technology, and more.
Hands-on experience with project management tools.
Enjoy a variety of perks and benefits including:
Money - competitive pay and bonuses, team member referral program.
Wellness - comprehensive health, dental and vision insurance, life/ad&d, short-term/long-term disability.
Paid time off - holidays, vacation, sick, and bereavement.
Retirement - company matched 401k.
Perks - apartment rent discount, training programs, team building events.
Flexibility – this role could be considered as a hybrid role with some work from home days.
