Job details
Salary $20 an hour job type part-time number of hires for this role 1
Full job description
Part-time executive assistant
Emmaus house, harlem, ny 10027
Job description
Emmaus house seeks a part-time executive assistant to support the executive director, the mission’s programs and the day-to-day administrative operations of emmaus house in harlem, ny.
*** please only apply if you are looking for a part-time positionThis role is currently for 18-20 hours/week.***
Hours: 9am-1pm or 10am-2pm
Monday-friday
About us
Emmaus house incIs a harlem-based 501(c)(3) organization that aims to empower those in need by creating a supportive, healing, inclusive and faith-based community for people in transition by building a society of compassion, opportunity, equity, and justiceEmmaus house has been an innovator of service for over 53 years in the harlem communityCollectively we nurture, heal, build resilience, and lift one another up to our highest potentialThrough relationships, we educate and mobilize the larger community to address issues of poverty and injustice while working together for peace and social changeWe strive to heal ourselves, our community, and the world.
***please only apply if you are looking for a part-time positionThis role is currently for 18-20 hr/week.**
Working closely with executive director and community coordinator, the executive assistant will interact with board members, volunteers, staff members and guests of emmaus house harlemResponsibilities include but are not limited to:
Provide day-to-day administrative support such as assisting with correspondence, meeting agendas, presentation materials, monthly newsletters, and quarterly fundraiser mailingsMaintain filing system of important documents e.g., grant application materials, rfps and communications with donor organizationsCoordinate travel arrangements, process expense reports, purchase orders, check requisitions and t&e reimbursements.
Schedule meetings and events via outlook/google calendar including managing space allocation, tracking rsvps, arranging catering and/or av requirements when necessary.
Assist coordinator with emmaus community programs including maintaining master calendar of events/sessions and providing weekly status reports.
Participate and take notes in leadership team meetings.
Collect, sort, and prioritize daily mail replying when possible.
Assist with general office duties, special projects and mission-related tasks as needed.
Provide back-up support with building operations as needed.
Receive and greet all emmaus house guests.
Qualifications and competencies
College graduate preferred or 3+ years equivalent in administrative support experience.
Strong ability to prioritize and apply administrative, decision-making support executing multiple assignments in a fast-paced environment.
Articulate, detail-oriented self-starter with strong verbal, written and phone communications skills.
Ability to streamline processes for operational efficiency making recommendations to resolve problems by using judgment.
Punctual, and reliable team player willing to assist where needed with overall organization requests.
Excellent interpersonal, organizational, time management and follow-through skills.
Flexibility to work at events/programs which may occasionally be outside of regular business hours.
Proficient in microsoft office suite, google apps, mailchimp, constant contact, pc and mac/ios.
Salary
$20/hour
Schedule
18-20 hours/week
Work location
Tues/wed/thurs: harlem -- monday & friday: remote
Subject to change
Remote:
Yes - some
Job type: part-time
Pay: $20.00 per hour
Schedule:
Monday to friday
Work location:
One location
Work remotely:
Yes
Work location: one location
