Job details
Job type full-time
Full job description
Discover your career at emory university: emory university is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the futureWe welcome candidates who can contribute to the diversity and excellence of our academic communityDescription: reporting to the director of the rose library and with minimal oversight, the office manager provides general office management and operational oversight for the stuart aRose manuscript, archives and rare book libraryPrimary responsibilities include office management, facilities, space & operations management, budget support, program and event support, and excellent communicationMust be committed to transparency, collaboration, and excellent serviceAbove all, brings a positive outlook and “can do it” nature to support the work of the rose library’s talented team of archivists, curators, librarians, catalogers, and staff.
Emory libraries requires that our employees recognize diversity, equity, and inclusion as essential core values to achieving our mission to enrich the quality of life in an inclusive work environment through competency training, reassurance of personal growth, restorative communication practices, and embrace our diverse identities of patrons within the emory community.
Job description:
Oversees general library operations, library calendar, and space management, ensuring that office activities comply with university and library policies and procedures.
Prepares, processes and monitors budgets, project proposals, records and invoices.
Researches and compiles information for reports and presentations.
Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient`s views, may respond for them.
Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
May act as a spokesperson for departmental inquiries.
Supervises and schedules clerical and secretarial staff, processes employee transactions and may assist in investigating employee issues/concerns and in determining an appropriate course of action.
Oversees the ordering of equipment and supplies.
Manages department listservs.
Assists with maintaining calendar and meeting requests for the director.
Assists directors, curators, and advancement with board meeting prep.
Coordinates domestic/international travel arrangements for director, visiting speakers, and dignitaries.
Assists director and campus & community relations with arranging print/digital communications for rose library collections, services, programs, department website, holiday cards/mailing list, etc.
Responsible for managing all aspects of the rose library annual fellowship program including developing marketing materials, managing website, and post-fellowship blog posts for approximately 50 fellows annually.
Performs related responsibilities as required.
Minimum qualifications:
Six years of experience in office administration
Or
A bachelor`s degree in business administration or a related field and two years of office administration or related experienceSupervisory experience required.
Experience with various personal computer software applications.
Note: this role will be granted the opportunity to work from home regularly but must be able to commute to emory university on a flexible weekly schedule based upon business needsSchedule is based on agreed upon guidelines of department of workEmory reserves the right to change remote work status with notice to employeeEmory supports a diverse and inclusive culture: to ensure the safety of our campus community, the covid-19 vaccine is requiredFor more information on the university and hospital policies and potential exemptions, please see our website.
Emory university is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran`s statusEmory university does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable lawStudents, faculty, and staff are assured of participation in university programs and in the use of facilities without such discriminationEmory university complies with executive order 11246, as amended, section 503 of the rehabilitation act of 1973, the vietnam era veteran`s readjustment assistance act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative actionEmory university is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and trainingInquiries regarding this policy should be directed to the emory university department of equity and inclusion, 201 dowman drive, administration building, atlanta, ga 30322Telephone: 404-727-9867 (v) | 404-712-2049 (tdd).
Emory university is committed to providing reasonable accommodations to qualified individuals with disabilities upon requestTo request this document in an alternate format or to request a reasonable accommodation, please contact the department of accessibility services at 404-727-9877 (v) | 404-712-2049 (tdd)Please note that one week advance notice is preferred.
