Job details
Job type full-time number of hires for this role 1
Qualifications
Us work authorization (required)
Full job description
This role is remote in the us.
Overview
The ensembleiq show director (event director) will annually lead the overall strategic development, strategic innovation and on time/on-budget execution of 12 to 15 events across north americaStrategic leadership will revolve around collaborating and providing expertise (strategic, virtual, hybrid, tactical and experiential) to assist brand leaders in annual goals to innovative in-person, virtual and hybrid event developmentActivities include developing costs in-line with established expense ratios, managing all expenses to budgets, reporting monthly on expense pacing, leading development of all timelines/work-back schedules, responsible for on-time completion of all steps along the timeline/work-back schedules, leading all stakeholders responsible for execution including direct management of assigned show producers.
Job responsibilities
Event strategy
Strategic thinking to design events aligned to value proposition and financial objectives
Understand the objectives driving event needs and design tailored events based on those needs
Ensure an innovative and strategic approach to building and designing an event, constantly evolving and leveraging new tools and practices
Manage the event to ensure profit targets are being met through conscientious management of event expenses
Event management
Overall event project management
Responsible for general project management of event acting as the central source of event knowledge and insight
Build project work back schedule ensuring timelines are being met (working with key stakeholders)
Organize, plan and lead meetings (in advance) for entire project: production planning, rehearsal, pre-cons and status
Bring together key leads for event kick-off meeting; driving each event through the proper process stages
Create working event roles and accountabilities (collaboratively)
Organize creative ideation brainstorm (vision of event, look and feels, elements required)
Ongoing tracking of deliverables to proactively identify issues and solutions
Identify in advance any flags or threats to the project keeping the vp, event production informed and updated
Create and distribute event playbook
Event logistics
Standard and evolving event logistics
Organize and manage all event logistics during planning and onsite execution, including: venue, f & b, travel and accommodation, décor, rentals, av, delegate bags, signage, etc.
Scheduling onsite load-in and load-out for all parties including sponsors/ exhibitor activations
Be the key point of contact onsite for all event related elements
Budget management
Oversee and manage the event budget
Oversee the overall event budget; obtaining sign-off from elt and finance
Ensure stakeholder estimates and final costs are captured in budget (i.eShow producer provides their working estimates)
Work with sales team to ensure sponsor activation costs are not impacting budget, proactively flagging requests
Finalized event budget with variance summary completed and shared with appropriate parties
Cross-functional collaboration
Be a central source of event expertise across organization
Work with leaders and team members across the organization, demonstrating exceptional collaboration and communication skills
Ensure all information is communicated and issues are raised with solutions
Approach difficult conversations with insight and leadership using solution-based mindset
Sponsorship
Act as the key lead for all event activation elements
Work with the sales team on sponsorship packages, helping identify opportunities that are beneficial to both sponsors and profitability of event
Liaise and engage with sponsors on activation and onsite requirements
Liaise with sponsors directly to ensure their requirements are being met and they have received proper training on tech platforms
Create and send sponsor documentation as related to each event (faq, support, communications) – not including show production
Knowledge capture
Be a central source of event expertise across organization
Ensure the best practices learned along the way or changes to previous version of best practices / faq are saved / shared; these should be fluid documents while perfecting the relationship and offering
Position requirements
8-10 years of in-person event experience and 1+ years of virtual event experience as well as expertise in multiple digital and virtual event platforms required.
Experience building and running shows in virtual platforms - ugovirtual, shindig, grip considered an asset
Conference, awards and experience with events in any of the cpg, retail, drug/pharmaceutical, convenience, restaurant, hotel, grocery industries a plus
The ideal candidate is a problem solver who leads with positivity and a “can do” attitude.
Ability to converse and write in french canadian also a plus but not required.
Has led profit generating events and understands the role expense management plays
Strategic and innovative approach to event design
Exceptional collaboration and communication skills
Working in organizations or agencies where multiple touchpoints for events was required
Understands b2b audiences – and the different needs each brand would have
Sponsorship activation and management experience including the pay to play model and impact to event design
Organized and detailed through planning and documentation
Project management designation considered an asset
Ability to travel within north america as required
Agency experience considered an asset
Proficient in microsoft office (excel, word, ppt) and google docs suite
Ensembleiq is an equal opportunity employer and committed to diversity and inclusionWe provide accommodations at all stages through recruitment and employment in accordance with human rights and accommodation legislation up request.
Reference id: https://ensembleiq1.recruitee.com/o/event-director-virtual-hybrid-events-2
Job type: full-time
Benefits:
401(k)
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
Monday to friday
Application question(s):
What digital and virtual event platforms are you familiar with?
Have you developed costs in-line with established expense ratios, managing all expenses to budgets, and reporting monthly on expense pacing?
Have you been responsible for on-time completion of all steps along the timeline/workback schedules, including leading all stakeholders responsible for execution including direct management of assigned show producers?
Have you acted as key lead for all event activation elements?
How many virtual events have you produced in the last 12 months?
Do you have b2b experience?
What are your compensations expectations?
Experience:
In-person event: 8 years (required)
Virtual event: 1 year (required)
Work location:
Fully remote
Work remotely:
Yes
Work location: remote
