Call for expressions of interest - vacancy announcement: 2102655 senior procurement / contract management specialist job posting: 29/sep/2021 closure date: 13/oct/2021, 4:59:00 pm organizational unit: fapak job type: non-staff opportunities type of requisition: consultant / psa (personal services agreement) grade level: n/a primary location: home-based duration: 11 months post number: n/a important notice: please note that closure date and time displayed above are based on date and time settings of your personal device
Fao is committed to achieving workforce diversity in terms of gender, nationality, background, and culture
Qualified female applicants, qualified nationals of non-and under-represented member nations, and person with disabilities are encouraged to apply
Everyone who works for fao is required to adhere to the highest standards of integrity and professional conduct and to uphold our valuesFao has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the united nations and fao, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination
All selected candidates, therefore, will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the organization
Organizational setting
Fao is providing consultancy services of project management and procurement under the project sbip in accordance with the contract agreement signed between fao and gosindh on 19 december 2007 followed by amendment-i, ii, iii, iv&v of the contract.
Under the contractual arrangements fao is obliged to provide support in procurement and contract management on need basis as and when required in accordance with agreed guidelines/procedures outlined in the project documents; help out in contract management issues/delays being identified during execution and provide feedback comments on settlement of these issues and provide feedback in the procurement planning exercise (preparation/updating the procurement plan, packages, etc.) being carried out by pmo and pcmu.
Reporting lines
The specialist will report to the fao representative in pakistan and to the lead technical officer of the fao ta to the sbip.
Technical focus
The overall focus of this position is to:
Strengthen the procurement and contract management capacity of sbip and proposed swar project in the execution of procurement and planned contracts through the provision of procurement and contract management expertise, advice, and support;
Oversee that all contract correspondences of the projects and actions are made in compliance with the relevant contract agreements, stipulations, documents and procurement guidelines, on timely manner; and,
Ensure procurement and contract management processes are carried out in compliance with the financing agreement, world bank procurement and consultants guidelines and their associated regulations.
Tasks and responsibilities
Under the overall supervision fao representative in pakistan, and in close collaboration with the lead technical officer of the project and the world bank task team leader of sbip project, the specialist will undertake the tasks below:
(1) provide support in preparation of expression of interest notices, and ensuring they are published in accor¬dance with the agreed procurement guidelines for implementation of sbip;
(2) assist in approval of evaluation and recommendation of award from all authorities according to the procedures outlined for recruitment of consultants in the project implementation plan (pip) as well as according to world bank guidelines, and ensuring that bids are announced according to the agreed guidelines and placed on sbip’s website;
(3) supervise the preparation of evaluation criteria for short-listing of consulting firms, as well as for technical and finan¬cial proposals for each assignment keeping in view the nature of the assignment and the agreed guide¬lines for recruitment of consultants;
(4) supervise short-listing of the consultants, preparation of evaluation reports, ranking etcNecessary for prepar¬ing a short-list;
(5) reviewing and finalization of terms of reference (tors) and request for proposal packages (rfps) for con¬sul¬tan¬cy ser-vices, in collaboration with the implement¬ing agen¬cies, pcmu, pmo, and other departments;
(6) support pcmu & pmo in awarding of consultancy contracts, negotiation of contract conditions and finalization of con-tracts after obtaining the necessary clearances/approvals from all authorities;
(7) provide guidance and support to pmo, pcmu and pics on overall supervision and performance evaluation of the consultants and contractors, and on quality control of construction works according to the specifications as included in the bidding docu¬ments;
(8) verify and measure the complaints against collusion, forgery, frauds etc, are being implemented in case of works contracts by the pics, pmo, and others, and checking the adequacy of these measures and re¬port¬ing to the psc, the world bank and project auditors any irregularities in these proce¬dures; and
(9) help in training and capacity building of pmo & pcmu in procurement and contract management.
(10) overseeing the procurement planning exercise and in this regard carrying out the following activi¬ties:
(i) review procurement plans, packaging, etcAnd ensure that they are in accordance with the guidelines provided under the pad and pip and reflecting the best national and international experience in procurement and implementation of such activities;
(ii) see that the procurement plan is updated on a regular basis in accordance with the guidelines in pip and pad by the implementing agencies (pcmu, pmo and pics); and
(iii) ensure that procurement plan is updated on world bank’s and project procurement website / step.
(iv) support and advise the project team in timely implementation of contract work plans;
(v) in consultation with pcmu, pmo and pic review and advise on the prequalification criteria, and advise on issues pertaining to prequalification of icb contracts in accordance with procedure of world bank guidelines.
(vi) liaise with national contract management specialist of pmo and pcmu with regards to contract administration and assist in contract administration activities.
(vii) develop methodology and review process for ipc assessment and payments
(viii) based on the comprehensive review of the project contracts identify the issues and problems related to delay in the implementation of approved work plans.
(ix) provide support to pmo and pcmu in maintaining the complaint redress database/mechanism for handling procurement and contract management related complaints and ensure that complain handling system operates adequately and that project website developed by pmo is accessible to all bidders and interested parties, equally and free of charge.
(x) develop standards for contracts, including presentation of budget, payment terms, general language and provisions
(xi) handling contractual issues and addressing conflict of interests and fraudulent practices by dispute resolution or through negotiation with the authorities and contractors.
(xii) collaborating contractual issues to senior management and coordinating with pmo barrages and pcmu;
(10) any other task related to procurement, contractual and/or legal issues assigned by the pmca tl.
Candidates will be assessed against the following:
Minimum requirements
Advanced university degree (m sc or equivalent), preferably in a field related to civil engineering, administration and finance.
10 years (at least fifteen years of project experience, out of which at least five years of practical experience in procurement and contract management with competence in logistics support.)
Working knowledge of english.
Fao core competencies
Results focus
Teamwork
Communication
Building effective relationships
Knowledge sharing and continuous improvement
Technical/functional skills
Computer skills in office applications including excel, word, outlook, power point;
Capability for planning, organizing and administering, on-the-job independent staff
Training, sessions;
Having knowledge of united nations and international organizations’ administrative policies and procedures.
Strong communication skills, and strong spirit of teamwork
Working experience with un and/or international organizations will be an asset;
Selection criteria
Candidates will be assessed against the requirements listed above.
Please note that all candidates should adhere to fao values of commitment to fao, respect for all and integrity and transparency
Additional information
Fao does not charge any fee at any stage of the recruitment process (application, interview, processing)
Please note that fao will only consider academic credentials or degrees obtained from an educational institution recognized in the iau/unesco list
Please note that fao only considers higher educational qualifications obtained from an institution accredited/recognized in the world higher education database (whed), a list updated by the international association of universities (iau) / united nations educational, scientific and cultural organization (unesco)The list can be accessed at http://www.whed.net/
For more information, visit the fao employment website
Apply Now to apply, visit the recruitment website at jobs at fao and complete your online profileIncomplete applications will not be consideredOnly applications received through the recruitment portal will be consideredWe encourage applicants to submit the application well before the deadline if you need help please contact: careers@fao.org
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