Job details
Salary from $52,000 a year job type full-time number of hires for this role 1
Qualifications
Bachelor`s (required)
Event planning: 3 years (required)
Full job description
Summary
As a member of the alumni association events team, the event manager’s primary responsibility is the strategic management of alumni association-hosted events, from conception to planning, execution and post-event reportingThe event manager will also accept and initiate special projects that may include enhancing established events, proposing changes in procedures and partnering with other departments and serving on alumni association cross-functional committeesA demonstration of continuous improvement is expected.
Responsibilities
· collaborate with event & registration manager to ensure a successful registration and customer service process for attendees and appropriate post-event reporting and data management.
· work with director of events and appropriate event hosts and leadership to select event dates and venues.
· collaborate with strategic communications team to develop a marketing plan to meet attendance goals.
· collaborate with hosting department lead when applicable, initiating and leading the communication process between events and the hosting department lead.
· develop content and program that aligns with alumni association strategic plan, with hosting department lead when applicable.
· manage all vendor relations and negotiations including venue, catering, decor, presenters, entertainment, av, parking, and others.
· determine staffing and volunteer needs; communicate with staff and volunteers and manage them onsite.
· accurately and thoroughly document event details in shared documents, including event stakeholder summaries, timelines, staffing needs, and more, consistent with processes established by the events team.
· manage expenses and revenues to meet established event budget.
Required knowledge & skills
· excellent organizational skills and high attention to detail.
· strong collaborative orientation, both within the events team and when partnering with other departments.
· ability to communicate and work simultaneously with diverse groups of people – ex: board of trustees, alumni, students, vendors and colleagues.
· strong communication (verbal and written) skills and ability to professionally represent the georgia tech alumni association and institute both internally and externally.
· outstanding customer service and hospitality skills.
· ability to manage multiple tasks and projects concurrently.
· ability to creatively problem-solve and sense of urgency.
· microsoft office suite, especially ms teams, word, excel
· experience with a crm is a plus.
· experience recruiting and managing volunteers is a plus.
· experience managing large-scale and multi-faceted events is a plus.
Education and experience requirements
· bachelor’s degree with 3-5 years of experience in event management
· experience in a higher education or non-profit environment preferred
Environment
Business casual environment except for some events.
Many events require working after business hours during the week as well as some weekends, especially during the busy fall and spring seasonsOccasional travel is required.
Currently the association staff works in a hybrid in-office and remote work schedule, with at least 3 days in the office and 2 days of remote work weeklyFlexibility is expected and provided based on our schedule of events.
Job type: full-time
Pay: from $52,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance
Schedule:
Monday to friday
Weekend availability
Covid-19 considerations:
We follow georgia tech and university system of georgia guidelines to maintain a safe work environment.
Education:
Bachelor`s (required)
Experience:
Event planning: 3 years (required)
Work location:
One location
Work remotely:
Yes
Work location: one location
