Job details
Job type full-time
Full job description
The payroll manager is a key accounting role that offers an exciting opportunity to contribute to our organization’s growth trajectory and work with some of the latest technologiesThis role provides overall leadership for global payroll processing and ensures compliance with all federal, state, and local regulationsThe payroll manager knows how to keep information in the strictest confidentiality at all times and will have supervisory responsibility over a third-party payroll processor.
This position is open to remote work in one of our approved existing states and will report to the corporate controller.
Job responsibilities:
Provides overall leadership for the global payroll processing in a timely and accurate manner.
Processes different payroll schedules (regular weekly and bi-weekly and off cycles).
Ensures accuracy of payroll calculations, including deductions, commissions and bonuses.
Ensures compliance with company policies or recommend new policies.
Ensures compliance with applicable government regulations, understanding federal and state specific requirements impacting payroll.
Timely communicates with payroll provider of any changes to payroll, such as new and terminated employees, salary adjustments, commissions, and bonuses.
Audits payroll information for accuracy.
Tracks and records all employee additions, terminations, status changes or changes to other personal information as they relate to necessary payroll records including employee payroll or benefits records or other data as required.
Reviews and processes payroll adjustments, including vacation, sick, and other leaves.
Manages and maintains benefits accrual balances.
Serves as the primary interface with service provider on payroll/taxation mattersWorks with payroll provider and state agencies to reconcile tax inquiries and discrepancies.
Reconciles payroll deposits, tax withholdings, wage garnishments and voluntary deductions.
Manages employment verifications, unemployment inquires, and garnishment setup with payroll provider.
Primary point of contact for employees with regards to payroll inquiries.
Coordinates the timely distribution of w2 and aca 1095-c forms to employees annually.
Report and reconcile data shared with benefits provider, 401k administrator, child deductions, etcIn required format.
Manages 401k plan reconciliation and calculation for matching contributions and annual audit compliance.
Coordinates or assist in the design, development, implementation, and management of all changes to the payroll process.
Assist auditors during time of external financial audits
Skills needed:
Must have thorough knowledge of payroll taxes (including multi state), compliance, cafeteria benefits, fringe benefits, garnishments, etc.
Comprehensive knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including erisa, cobra, fmla, ada, section 125, workers compensation, medicare, and social security and dol requirements.
Good working knowledge of microsoft word and excel
Strong interpersonal skills and ability to interact and work with staff at all levels.
Strong verbal and written communication skills to address employee concerns and questions.
Attention to detail is a must, as the position requires meticulous record-keeping and accuracy in payroll and benefits expenditures.
In depth understanding of payroll calculations such as over time, differential pay for shift work and deductions.
The ability to stay organized.
The ability to prioritize and manage competing priorities.
Hands on experience in payroll software with working knowledge of kronos payroll application a plus.
Work experience & education requirement:
Bachelors degree in business administration or related field and six years’ experience in a financial environment, which includes three years in a supervisory capacity, professional certification is a plus.
About heartflow, inc.
Heartflow, incIs a medical technology company redefining the way heart disease is diagnosed and treatedOur non-invasive heartflow ffrct analysis leverages deep learning to create a personalized 3d model of the heartBy using this model, clinicians can better evaluate the impact a blockage has on blood flow and determine the best treatment for patientsOur technology is reflective of our silicon valley roots and incorporates decades of scientific evidence with the latest advances in artificial intelligenceThe heartflow ffrct analysis is commercially available in the united state, canada, europe and japanFor more information, visit www.heartflow.com.
Heartflow, incIs an equal opportunity employerWe are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local lawThis policy applies to every aspect of employment at heartflow, including recruitment, hiring, training, relocation, promotion, and termination.
Positions posted for heartflow are not intended for or open to third party recruiters / agenciesSubmission of any unsolicited resumes for these positions will be considered to be free referrals.
Us locations only: all employees and contingent workers (contractor, consultant, interns or temporary personnel) are required to be vaccinated against sars-cov-2 and any booster as recommended by cdc, unless a reasonable accommodation is approvedAll prospective hires will be expected to provide proof of vaccination on their first day of employment.
Job type: full-time
Work location: multiple locations
