Job details
Job type full-time number of hires for this role 1
Qualifications
Associate (preferred)
Events management: 1 year (preferred)
Full job description
Housing first minnesota seeks a dynamic events and administrative coordinator who will focus on its charitable foundationThis position will plan or assist in planning several key events and programs throughout the year that generate revenue for the foundationAdditional responsibilities include assisting in core administrative duties such as donor recognition letters, committee minutes, and database managementOur candidate will possess strong organizational skills, communicate clearly and effectively, showcase critical thinking, and demonstrate attention to detail.
Full-time position reporting to the foundation’s marketing and events managerWe are working in a hybrid environment - at the office when it is appropriate and productive, work from home when appropriate and productive.
Organization overview:
A rock-solid organization, housing first minnesota is the trade association representing the residential building and remodeling industries, with a core purpose of providing the opportunity for homeownership for everyone, everywhere in minnesotaWe envision a world in which all who seek to own a home can do so.
The housing first minnesota foundation is the 501(c)(3) non-profit charitable arm of the industry trade associationThe vision of the foundation is to end homelessness in minnesota, and its mission is to partner to build safe housing for minnesotans in need.
We focus on transitional shelter for individuals and families experiencing homelessness, operating on the core value that every individual has worth and human dignity and deserves the basic provision of shelter as a necessity of life.
Our staff team is focused, efficient, growth-minded and change-ready with core values of passion, competence, future-focus, and teamworkHousing first minnesota offers a competitive salary commensurate with experience along with an excellent, comprehensive benefits package and a great team environmentOur events and administrative coordinator will go to work every day knowing they are making a difference in people’s lives.
Overview of responsibilities:
Events:
Plan, execute or support foundation events and activitiesCoordinate event logisticsEvents include: golf; gala; car raffle; key ceremonies; groundbreakings; builder breakfasts and more.
Handle rfp, contract negotiation, vendor sourcing (rental,catering,venues,etc), manage event registration set-up and maintenance, post event surveys.
Manage all processing of silent and live auction items for fundraising events, including tracking of items in database, entry writing descriptions, maintaining physical items, organizing certificates, packaging and transporting items, receipts and thank you letters.
Assist in the execution of project celebration events such as key ceremonies and groundbreakings.
Manage the dream home fundraiser, work with the dream homes committee, communicate with dream home builders, organize and manage staffing, assist in ticketing software and payment processing.
Assist foundation executive director as needed with fundraising event preparations and with key donor fundraising efforts.
Administration:
Assist foundation executive director with donor database management and homeaid data sharing.
Record minutes for assigned committees.
Other administrative duties as assigned.
About you: ·
Highly organized, intuitive and detail oriented
Ability to produce a substantial quantity of high-quality work efficiently in an environment with multiple priorities and events happening in rapid successionTime management is essential
Competent with database softwareCompetent with excel, word, outlook, campaign monitor (or other email platforms), asana (or other project management software), salesforce??
Self-starter, strong work ethic, and ability to work independently
A love for a fast-paced environment with a growth mindset
Preferred minimum of two years event planning experience
Associates degree or bachelor’s degree
Occasional evening/weekend event attendance required
Physical requirements
Ability to communicate with others
Work at a desk, computer and phone for extended periods of time
Move around the office and event sites
Ability to lift, move, set up and tear down equipment, up to 50 pounds
Independently operate a motor vehicle
Apply now! interested applicants may email their resume and cover letter with salary expectations to erin milburnNo phone calls, pleaseHousing first minnesota is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion, or any other classification protected by law.
Job type: full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Schedule:
Monday to friday
Weekend availability
Education:
Associate (preferred)
Experience:
Events management: 1 year (preferred)
Administrative: 1 year (preferred)
Work location:
One location
Work remotely:
Yes
Work location: one location
