Job details
Job type full-time number of hires for this role 1
Qualifications
Project management: 3 years (required)
Bachelor`s (preferred)
Full job description
Position title: manager, events
Department: experience & engagement
Supervisor: associate director, events & experience
Status: exempt, full-time
Location: remote
Supervisory responsibilities: yes
Position summary:
The ifm manager, events will be the lead for virtual production of ifm advanced practice modules and onsite operations of ifm clinical skills training programsThe manager, events is responsible for all aspects of planning and implementation for programs as assignedThis includes contract negotiation; room blocks; beos; pre and onsite planning and execution, as well as audio visual requirements and relationships (conference app, ars, name badges, lead retrieval and live streaming); and invoices/analysisThis role requires broad logistics and business support knowledge; skills in organization, collaboration, communication, and third party vendor management; and experience focusing resources towards continuous improvement while making decisions within a structured, process-oriented contextUnder the direction of the ad, events & experience, this role is responsible for:
Conference planning
Project management
Supervision
Essential functions:
Conference planning
Creates event websites, run of show documents, emcee scripts, and pre-course emails for virtual programs; serves as liaison between production company and internal video team; monitors the chat during the live broadcast; pulls reports after the program;
Works with venue’s catering services manager to specify event needs including meeting space, room layouts, power and internet, food and beverage selections and quantities, exhibitor space, and logistics; negotiates pricing while monitoring f&b minimums and contract obligations for concessions; reviews beos for accuracy and communicates changes;
Works with venue’s reservations manager to create booking link and to reserve hotel rooms for ifm staff and speakers through a master rooming list;
Communicates av needs to third party vendor and reviews event orders for accuracy; coordinates between vendors and hotel to verify consistency and mutually agreeable terms;
Oversees event technology systems for each program: mobile app, lead retrieval, audience response system, name badges/check-in, and live stream
Works collaboratively across departments for execution of all onsite experience elements, including stage, signage, resource center, etc.;
Travels to programs and attends pre-conference meetings onsite; communicates issues until resolved thoroughly in a timely manner; liaison between ifm staff and the hotel staff;
Reviews vendor invoices for accuracy before submitting to accounting;
Informs annual budget process in collaboration with ad, events & experience;
Project management
Works closely with the ad, events & experience to plan and evaluate ifm’s conference projects from initiation through completion, acts as a lead for project implementation, makes recommendations on project objectives;
Reports on project results to ensure requirements are met regarding quality, reliability, and schedule; monitors performance and recommends schedule changes, process adjustments, or resource additions;
Collaborates across multiple departments to recommend assignments, timetables, and responsibilities for self and team members for the duration of each project, and to ensure that materials and resources are delivered on time;
Collaborates with the ad, events & experience on project planning, resourcing, progress reporting, troubleshooting, and collaboration within and outside the department;
Supervision
Coordinates and supervises the daily/weekly activities for direct reports; sets priorities and objectives to ensure task completion;
Provides formal and informal feedback and guidance to direct reports; develops processes and timelines to engage and provide support;
Conducts performance evaluations and collaborates to set short-, mid-, and long-term goals for direct reports, encouraging personal and professional development;
Communicates directives and information from the ad, events & experience in a clear and concise manner and follows up on the status of assignments.
Other functions:
Analyzes and measures the effectiveness of existing processes and develops appropriate process improvements, considering scalability and efficiency, as well as the benefit to partners, sponsors, and exhibitors;
Trains and guides staff on new processes, plans, or technologies as needed;
Provides support to the ad, events & experience for planning, strategy, and coordination as needed;
Other duties as assigned.
Job specifications
Skills required:
Expertise in skillful dialogue, discussion, and inquiry over the phone, in person, and via electronic media – and across multiple geographical locations;
Ability to lead individuals and teams by providing clear direction, coaching, and feedback;
Strong collaboration and relationship management skills with ability to work effectively with all levels within the organization as well as externally;
Demonstrated ability to think strategically and apply critical thinking skills;
Ability to work independently and collaborate on planning, processes, goals, schedules, and outcomes; must be able to be self-directed with work activities, assess current status, anticipate obstacles and challenges, and recommend changes and improvements;
Demonstrated ability to compute, record, balance, check results for accuracy, analyze, and interpret numerical data for reporting purposes;
Must be able to receive guidance and oversight from ad, events & experience.
Education and/or experience
3 – 5 years’ experience in conference planning required.
1 – 2 years’ supervisory experience or demonstrated relevant work experience required.
Ba degree in business, administration, communications or related field required.
Digital fluency/adaptation
Demonstrated expertise with ms office suite required; familiarity with crm, ecommerce applications, project management software, and conference technologies preferred; willingness and ability to adapt to and learn new technologies and software.
Licenses, certificates, registrations:
Certified meeting professional (cmp), preferred.
Physical demands:
Must be able to lift, move, carry, push, and pull up to 50 pounds.
Sitting, standing, bending, reaching, pushing/pulling, kneeling, twisting, grasping and walking for general office duties and travel as required.
Travel: 15 - 20% (all domestic programs; site visits as needed)
What we do
Functional medicine determines how and why illness occurs and restores health by addressing the root causes of disease for each individualThe functional medicine model is an individualized, patient-centered, evidence-based approach that empowers patients and practitioners to work together to address the underlying causes of disease and promote optimal wellness.
The institute for functional medicine works to advance the highest expression of individual health through the widespread adoption of functional medicineTo achieve this goal, our work is primarily focused in these five areas:
1EducationWe train functional medicine clinicians to act as change agents in reversing the epidemic of chronic disease.
2AccessWe facilitate the broadest possible integration of functional medicine into the global healthcare system.
3EconomicsWe ensure that the practice of functional medicine is economically viable for providers, patients, and payers.
4Collaboration & developmentWe create and support key alliances that advance ifm’s mission to make functional medicine the standard of care.
5ResearchWe catalyze and facilitate clinical research that supports the functional medicine model.
Why join us?
Do work that mattersWe are changing the way medicine is practiced and transforming the health (and lives) of millions of people around the worldEvery single day, you get to impact the quality of high patient care by helping our team stay informed about emerging research trends as well as supporting literacy efforts throughout the organization.
We set the standardAnd we continually push those standards to new heights, winning us the respect of the industry, as well as the loyalty and engagement of a rapidly growing customer base.
Support and contribute to a passionate, motivated teamOur team is hungry and inspired and we want you to be tooStrive to grow with us.
Benefit highlights
11 paid holidays plus a personal day annually
Paid medical, dental and vision insurance (dependent coverage offered at a competitive monthly premium)
Paid life insurance, short-term and long-term disability insurance
Competitive vacation and sick leave
401(k) with generous contribution
Complementary registration to ifm programs and the opportunity to donate a registration to an individual of your choice.
Work from home stipend paid monthly
Ifm is an eligible public service forgiveness loan employerIf you have student loan debt under a william dFord federal direct loan, a job at ifm could be a financially sound decision
The institute for functional medicine, ifm, is a federal government contractor and an equal opportunity employerIfm invites all applicants to apply regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and/or veteran statusAs such, ifm invites you to voluntarily self-identify as a qualified individual, if applicable using the voluntary eeo form.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national originCompletion of this information is voluntary and as such, adverse action will not be taken should you decide to not self-identifyThe information you submit will be kept confidential.
Applicants rights under federal employment laws
Fmla: https://www.dol.gov/sites/dolgov/files/whd/legacy/files/fmlaen.pdf
Eeo: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Eppa: https://www.dol.gov/sites/dolgov/files/whd/legacy/files/eppac.pdf
Job type: full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to friday
Covid-19 considerations:
Remote work
Education:
Bachelor`s (preferred)
Experience:
Conference planning: 3 years (required)
Project management: 3 years (required)
Work location:
Fully remote
Work location: remote
