Job details
Salary $20.02 - $27.51 an hour job type full-time
Full job description
Hr business services is seeking a hr data specialist who will be responsible for entering, maintaining, auditing, and processing sensitive hris data for the johns hopkins universityThe incumbent will be responsible for maximizing technological capabilities to reduce manual processes, preparing ad-hoc/scheduled reports, and serving as a resource for process-improvement tasks and special projectsThe hr data specialist will report directly to the srData analyst position.
This position offers the option to work remotely, but candidates must have the ability to participate in periodic in person meetings as needed.
Specific duties & responsibilities:
Provides data support for hr business services staff, central hr, all associate end-users, and members of senior management.
Works with hrbs to validate data and the accurate completion or routing of each reporting project based on hr processes.
Acts as the initial contact for data corrections that are required in the teams and onedrive database; escalates further to srData analyst if necessary and executes approved corrections.
Acts as a resource and guide for clients and hr business partners as it relates to hr data and standardized business processes.
Maintains impeccable records of change request approvals.
Ensures the highest level of accuracy for data entered into hr data systems to ensure successful data audits.
Audits data entry on a regular basis to review data accuracy and compliance.
Prepares hr metrics to be presented at monthly, quarterly, and annual hrbs meetings and for hrlt as needed.
Creates standard or ad-hoc reports out of hcm and other hr data systems to ensure compliance with local, state, and federal reporting guidelines.
Participate in the creation of new queries and reports as needed.
Initiates technology service requests to revise or develop existing or new modules for processing data or reports.
Assists with the support of all aspects of human resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
Adheres to organizational and department-specific safety, confidentiality, values, policies, and standards.
Uses functional and technical knowledge to provide end-users with general guidance and informal training as needed.
Assists with creating internal training tools and process guides for staff to maximize effective use of the applications and systems, i.eTeams, onedrive, e210 and sap.
Prepares and presents workshops to users to explain hcm requirements and system procedures.
Provides back-up for other functional areas of the hrbs team for the purpose of ensuring the efficient and effective functioning of the work unit.
Skills:
Proficiency in microsoft excel at an intermediate level; applying district, state and federal policies and regulations as they relate to human resources; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing data; auditing reports; classifying data and/or information; using pertinent software applications.
Knowledge:
Knowledge is required of principles, practices, and trends of information system administration; information systems integration and analysis; human resources training practices and principles; generally accepted professional practices in the implementation of leave and time and attendance procedures and i-9 requirements; concepts of grammar and punctuation; keyboarding; and office application software.
Ability:
Ability is required to schedule activities and/or meetings; gather, collate, and/or classify data; query and formulate data to prepare reports as needed; analyze data utilizing defined but different processes; and operate equipment using standardized methods.
Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment.
Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; maintaining confidentiality; setting priorities; meeting deadlines and schedules; working with detailed information; and adapting to changing priorities; accuracy and attention to detail; communicating with diverse groups; working as part of a team.
Responsibility
Responsibilities include: working under limited supervision of the hrbs srData analyst using standardized practices and/or methods.
Utilization of some resources from other work units is often required to perform the job functions.
There is some opportunity to impact the organization`s services.
Minimum qualifications (mandatory):
High school diploma/ged.
Three years administrative/academic related experience.
Experience with microsoft products (word, excel, outlook, access, etc.).
Preferred qualifications:
Some college course work preferredAdditional education may substitute for required experience, to the extent permitted by the jhu equivalency formula.
Experience with i-9, fmla, hipaa and other federal and state laws/policies regarding records confidentiality and ability to interpret and apply.
Knowledge of sap.
Experience with onbase.
Experience working in teams, sharepoint and onedrive.
Special knowledge, skills & abilities:
Strong organizational skills and ability to work with minimal supervision on routine and daily tasks.
Attention to detail and ability to identify and correct document-indexing errors.
Flexibility and comfort with an ever-changing environment, and openness to assigned special projects.
Ability to maintain strict confidentiality.
Participate as an active member of the team with the goal of providing exceptional customer service.
Maintain positive and professional interaction when speaking with students, parents, and other stakeholders.
Calmly handle and resolve difficult situations, as well as exercise good judgment when referring students/parents to other staff members for successful resolutionAbility to de-escalate difficult situations.
Excellent verbal and written skills in order to communicate complex information and concepts to students, parents and other stakeholders.
Knowledge of microsoft office suite products (outlook, word, powerpoint and excel).
Working environment
The usual and customary methods of performing the job`s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.
Generally the job requires 90% sitting, 5% walking, and 5% standing.
This job is performed in a generally clean and healthy environment
Jhu equivalency formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experienceAdditional related experience may substitute for required education on the same basisFor jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified title: data specialist
Working title: hr data specialist
Role/level/range: ato 37.5/03/of
Starting salary range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: full time
Schedule: monday-friday 8:30-5:00
Exempt status: non-exempt
Location: eastern high campus
Department name: hr business services
Personnel area: university administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with the johns hopkins university and require special assistance or accommodation during any part of the pre-employment process, please contact the hr business services office at jhurecruitment@jhu.edu For tty users, call via maryland relay or dial 711.
Johns hopkins has mandated covid-19 and influenza vaccines, as applicableExceptions to the covid and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnantRequests for an exception must be submitted to the jhu vaccination registryFor additional information, applicants for som positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other jhu applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply depending on which campus you will workYour recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against rubella (german measles), rubeola (measles), mumps, varicella (chickenpox), hepatitis b and documentation of having received the tdap (tetanus, diphtheria, pertussis) vaccinationThis may include documentation of having two (2) mmr vaccines; two (2) varicella vaccines; or antibody status to these diseases from laboratory testingBlood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providersAny vaccinations required for these diseases will be given at no cost in our occupational health office.
Equal opportunity employer
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