Job details
Job type full-time
Full job description
We’re ksm, a mid-sized, regional consulting, tax, and audit firmThrough our deep experience across multiple disciplines and industries, we provide our clients with the inspiration, insight, and technical expertise they need to achieve great things.
Our firm is rooted in entrepreneurialism and committed to excellence – for our employees, our clients, and our communitiesAt ksm, you’ll be empowered to hone your skills and develop your interestsYou’ll feel valued and cared for – and challenged – in a fun, collegial environment where you’re appreciated as an individual with singular talentsAnd you’ll be rewarded for growing, leading, and innovatingBecause our vision for you is that you come to work every day, whether you’re in the office or working remotely, and do your very best workTo be there for your teammatesTo best serve our clientsAnd to realize your full potential as a professional – and as a person.
Headquartered in indianapolis, we have multiple offices and serve an impressive roster of clients across the nation who count on us to be their trusted advisorsWe are currently seeking an experienced executive assistant.
Position summary: executive assistant will provide high-level administrative support to several partners and staffThe ideal individual will have the ability to exercise sound judgment in various situations and maintain a balance among multiple priorities.
Responsibilities:
Manage complex office administrative work requiring the use of independent judgment and initiative
Prepare word, excel, powerpoint presentations, agendas, reports, special projects, and other documents in support of objectives for the firm
Schedule group and individual meetings: monthly cpe, small group, annual staff reviews, mid-years, and check-ins
Manage some partner calendars
Coordinate shared zoom accounts: schedule, train staff on how to access, periodically start meetings for staff
Travel coordination for several partners
Coordinate logistics for meetings, events, and offsite conferences; assist with the preparation of materials
Monitors progress and follow up on assignments for related projects
Order lunch for meetings and special events
Handle additional administrative support or special projects as assigned
Serve as a backup for other executive assistants to meet workload deadlines or during absences for the office
Requirements/qualifications:
Minimum of 2 years` experience in administrative support
A high degree of initiative with the ability to think proactively and problem-solve
Strong attention to detail and accuracy
Exceptional organizational skills
Strong written and verbal communication skills
Ability to handle sensitive situations and confidential information
Ability to coordinate and maintain follow-up on several projects simultaneously
Ability to prioritize changing workloads
Ability to work independently, exercise good judgment, and be resourceful
A strong sense of urgency and the ability to work in an environment with time-sensitive deadlines
Proficient skills in microsoft applications (word, excel, powerpoint)
We are an equal opportunity employerAll qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.
Ksm only accepts resumes directly submitted by a candidate and referrals submitted by current ksm employeesUnsolicited resumes or candidate profiles sent by staffing agencies and fee-based referral services will not be considered outside of a signed ksm vendor contractKsm will not pay a fee to recruiters or agencies that do not have a signed ksm vendor contract.
