Summary:
The corporate paralegal role is based on-site at the kimpton hotels & restaurants home office and reports to the corporate counsel, operations, who is remoteThis role is a part of the intercontinental hotels group `ihg` in-house legal teamThe kimpton hotels & restaurants home office will re-open in late october to a hybrid in-office schedule, featuring work-from-home days (tuesdays + fridays) as well as community or in-office days on mondays, wednesdays and thursdays.
Corporate paralegals must perform a variety of complex law-related tasks and provides assistance and support to the company`s attorneys in order to enhance the legal counsel and support provided to the clientThis role is integral to ongoing, compliant functioning of our company-managed hotels and restaurants and must develop and maintain personable, collaborative relationships with leadership team members at hotels as well as within the ihg and kimpton home officesIdeally, this individual is a seasoned paralegal who has a positive attitude, sense of humor, solid business understanding, and is adept at providing excellent client service to fellow team members and kimpton colleagues.
Essential duties and responsibilities:
Contracts: review, draft, negotiate and manage a broad range and high volume of hospitality related contracts for company managed and franchised hotels, as well as home office business units.
Liquor licenses: work with individual hotels and outside counsel as necessary to obtain and maintain liquor licenses at each of our hotels and restaurantsAssist with maintenance of corporate filings and update managers and officers as neededEngage local liquor counsel and work closely with preopening restaurant and hotel transition teams to ensure the premises receives liquor license prior to preopening training.
Records management: assist with the implementation and oversight of the company`s record management policy.
Audit letters: prepare responses to requests for audit letters for company managed hotels.
Maintain strong working relationships with hotel contacts and colleagues; develop familiarity with hotel property processes and activity.
Work with property it, people + culture, director of finance and/or director of engineering on state and local property violations and legal notices; to include health, building, tax-related and other government noticesProvide real-time advice that balances operational needs against risk and liability in conjunction with overall legal team.
Transaction support: assist with various aspects of hotel and restaurant transactions, financings and other real estate and corporate transactions, including organization and scheduling of contracts and other diligence materials, obtaining necessary consents and gathering and reviewing diligence materials.
Provide general paralegal support to the attorneys in the department and work on special projects for the department, as well as other related support needs and requests made by senior leadership team members.
Maintain relevant, pertinent record of upcoming development projects, current legal entities, openings and closure dates, and more.
Assist with corporate governance records and filings as needed; coordinate review and processing of any subpoenas by ihg legal department representatives; perform government filings to fulfill legal rules and regulations.
Assist with international and domestic employer entity set-up, permitting and licensing questions.
Gather, maintain, organize, analyze and disseminate information from employees, outside parties and company documentation relating to legal matters in which the company is involved.
Prepare correspondence, contracts, etcWith minimal technical guidance by attorney responsible; finalize and implement final version.
Draft, review/modify legal documents with minimal guidance from attorneys such as management agreements, assignments, purchasing agreements, contracts, deeds, and loan documentsExpedite, pursue and monitor final resolution of legal issues subject to attorney review.
Perform and may supervise certain department administrative tasks to ensure accurate records and aid in research tasks.
Perform a variety of administrative support duties as assigned including but not limited to: preparation of reports, charts and presentation data, notarize documents, compose clear and concise correspondence or memoranda, copy/route/file appropriate documents, review/track/monitor staff itineraries, calendars, expense reports or other functional reports as needed.
Specific experience we`re seeking:
Prior experience in most or all of these areas is a plus
Bachelor`s degree and/or paralegal certificate required
3+ years of paralegal experience in a law firm or legal department; in-house and/or hospitality experience a plus
Demonstrated ability to strategize, plan, organize, and manage multiple concurrent projects and to work effectively and efficiently under pressure to meet any required deadlines under more than one attorney with minimal supervision
Exceptional communication and client service skills, ability to be responsive, practical, organized and flexible
Experience in drafting, reviewing, negotiating and finalizing a large volume of contracts entered into both at the home office and at the various properties
Superior attention to detail
Strong analytical and problem-solving abilities
Ability to present ideas and information in a concise, organized way
Ability to manage multiple tasks efficiently, exercise excellent judgment, and prioritize work productively in a fast-paced and team-oriented environment with a smile and a sense of humor
Ability to organize files; willingness and ability to perform administrative functions.
Qualification requirements:
To perform this job successfully, an individual must be able to perform each essential duty with excellenceThe requirements listed below are representative of the knowledge, skill, and/or ability requiredReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or experience: bachelor`s degree and/or paralegal certificate required; 3+ years of paralegal experience in a law firm or legal department required; in-house and/or hospitality experience a plus.
Language skills: ability to read, write, and verbally communicate effectively and professionally with other business departments, guests, and vendorsAbility to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.
Reasoning ability: ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization existsAbility to interpret a variety of instructions furnished in written, oral, report, or schedule formRegularly exercise independent judgment and discretion about matters of significance.
Physical demands: while performing the duties of this job, the employee is constantly required to collate/file, use a keyboard, dial, sit, see, hear, write, and speakThe employee is frequently required to handle (hold, grasp, turn, or otherwise work with hand or hands), finger (picking, pinching, fine manipulation), and walkThe employee is occasionally required to climb stairs, reach, and standThe employee is minimally required to bend, crouch, kneel, squat, climb ladders, balance, and twist, stretch, push, and pullThe employee is frequently required to lift and/or move up to 10lbs, occasionally lift and/or move up to 25lbs, and minimally lift and/or move up to 50lbs.
Cognitive demands: while performing the duties of this job, the employee is constantly required to produce detailed work, use reasoning skills, verbal and written communication, have customer contact, and handle multiple concurrent tasks and constant interruptionsThe employee is frequently required to give presentations and occasionally required to use math skills.
Work environment: while performing the duties of this job, the employee may be moderately exposed to noise and may be occasionally required to use tools/equipment.
Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands.
