Job details
Salary $52,770 - $66,893 a year job type temporary
Full job description
Summary
The communications team in the administrative services division of public health-seattle & king county is seeking diverse applicants who are representative of our king county community to apply for the position of administrative specialist iiiThe communications team strives for innovative, efficient and culturally competent approaches to public service.
The position this administrative specialist iii (as iii) position supports the communications team within the office of the director in our work in the covid-19 (coronavirus) responseThis individual will work in a fast-paced environment, managing complex administrative projects that involve multiple tasks and partnersThis position coordinates trainings, schedules and reports out at meetings, troubleshoots technical issues and acts as a liaison between the team and information technology; provides and coordinates responses to public inquiries; composes, edits and formats documents and publications; provides presentation and graphic design support, including formatting translated materials; documents activities and resources, maintains organization of materials, sharepoint/teams site and other document sharing activities.
This position currently is funded through 6/30/22 and may be extended, contingent on fundingThe person selected for this position must live in western wa and have the ability to report to downtown seattle if necessary.
Commitment to equity and social justice: as the only county in the united states named after martin luther king jr, one of the most influential civil rights leaders in our nations` history, king county is a vibrant community with residents that represent countries from around the worldIt is a region with increasing diversity that cherishes the artistic and social traditions of many culturesTogether, we`re changing the way government delivers service and winning national recognition as a model of excellence.
We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvementWith this commitment, king county has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or incomeAll of these qualities make king county one of the nation`s best places to live, work, and play.
Job duties
Develop and maintain communications file sharing sitesTrain team staff on the basic use of common equipment and systems such as sharepoint, network access, teams and skypeCoordinate training sessions and related logistics; schedule meetings and reserve rooms for multiple cross-unit and cross-department workgroups; and operate, maintain and track inventory of complex electronic and audio/visual equipment.
Oversee, organize, establish and maintain data and information sources, such as contracts, documentation of grant-related data and research, partner contact lists and other team documents.
Provide timely and useful information to external customers by e-mail and phone about public health programs and services, and applying related procedures, policies and laws.
Compose, solicit, edit, proofread, design, format documents, and publications.
Take careful and timely notes and summaries at meetings and provide to team members
Assist in preparing and monitoring budgetsSupport onboarding and interview processing.
Report to public health or other locations as assigned for response duties during emergencies and disasters.
Experience, qualifications, knowledge, skills
Competitive candidates will be:
Adept at working as a member of a team and will be a strong problem solver, comfortable making decisions within the scope of the role.
Highly proficient in the use of microsoft products including word, excel, outlook, publisher, powerpoint, one drive, teams, and sharepoint.
Able to train professional staff on basic microsoft programs like teams and sharepointSkilled in planning large gatherings such as trainings and ongoing activities of multidisciplinary work groups, including managing logistics and on-site technical support.
Skilled in managing complex projects in a governmental or similar setting that involve working with multi-disciplinary teams.
Proficient in planning and organizing a large volume of administrative tasks and able to establish work priorities; be adaptable to rapid change; and work effectively under tight timelines and with high profile projects.
Skilled in customer service including providing public audiences with clear, timely and helpful responses to information requests in person, by phone and in writing.
A skilled communicatorAble to take notes and share highlights accurately and efficiently.
Desired qualifications
Skilled in skype and teams for telecommunications; prioritizing tasks; indesign and photoshop for newsletters, graphic design, and image editingAbility to use gov delivery.
Secondary language skills a plus.
Supplemental information
Forbes recently named king county as one of washington state`s best employers.
Together, with leadership and our employees, we`re changing the way government delivers service and winning national recognition as a model of excellenceAre you ready to make a difference? come join the team dedicated to serving one of the nation`s best places to live, work and play.
Guided by our ` true north`, we are making king county a welcoming community where every person can thriveWe value diversity, inclusion and belonging in our workplace and workforceTo reach this goal we are committed to workforce equityEquitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewardsWe encourage people of all backgrounds and identities to apply, including native american and people of color, immigrants, refugees, women, lgbtq+, people living with disabilities, and veterans.
King county is an equal employment opportunity (eeo) employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected classOur eeo policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Covid-19 vaccination requirement
As of october 18, 2021, most* king county employees are required to be fully vaccinated against covid-19If hired, you will be required to submit proof of vaccination by october 18thPeople are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccineEmployees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefsPhilosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodationThis directive applies to employees in the executive branch*, the assessor’s office, elections, the king county sheriff’s office, and the executive office.
To apply
If you are interested in pursuing this position, please follow the application instructions carefullyIf you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions please contact your recruiter listed on this job announcement.
Who may apply: this position is open to all qualified internal and external candidatesTo be considered as a special duty applicant, you must be a current career service, king county employee who has successfully passed probation and must get your supervisor`s approval if this assignment is offered to you.
Application process:
The following items are required to be considered for this vacancy:
An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the `apply` link) including work history and position duties.
Responses to supplemental questionsPlease do not copy and paste your resume or resume sections in the responses to the supplemental questionsDoing so will be considered an incomplete application, unless the responses thoroughly and completely answer the question posed.
Cover letter
Resume
Your application may be rejected as incomplete if you do not include the relevant information in the applicationCover letters and/or resumes are not accepted in lieu of a completed applicationApplications and/or supplemental questionnaires that state `see my resume` or `see my personnel file` are considered incomplete and will not be accepted.
The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testingFor more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all public health positions.
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.
Necessary special requirements
The selected candidate will be required to pass a thorough background investigation.
Employees are required to protect the privacy and security of protected health information as defined in state and federal law.
Employees are required to adhere to osha/wisha guidelines including but not limited to completing required training on time.
Work location: this position is currently 100% remote, which may changeThe applicant must live in western washington and have the ability to report to downtown seattle if necessaryThe communications team is an essential response unit for the department as we respond to the coronavirus pandemicWhile we are working remotely, there may be occasion to report to downtown seattle or another king county location if the need arises, and work 12 hour shifts for extended periods of time.
Employees will be provided with a county issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hoursEmployees must reside in wa state and within a reasonable distance to their king county worksite to respond to workplace reporting requirementsThere will be situations where the employee is required to report to a county worksitePlease note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the public health directive from the seattle & king county public health officer.
To support employees during this time king county has a robust collection of tools and resources to support working remotelyThe individual selected for this opportunity will be joining an innovative and progressive teamKing county is doing its part to reduce the spread of covid-19 and remains committed to reducing our carbon footprint.
Work schedule: the standard work schedule is monday through friday, 8:00 a.mTo 5:00 p.mThis position is subject to the fair labor standards act and is overtime eligible.
Union affiliation:
This position is represented by the protec17.
Contact:
For more information about the application process, please contact catherine fitzpatrick, hr analyst at catherine.fitzpatrick@kingcounty.gov.
