Job details
Salary $62,296 - $78,978 a year job type temporary
Full job description
Summary
The department of natural resources and parks - wastewater treatment division (wtd) your clean water utility - human resource office is seeking a highly organized professional to serve as the office administrative staff assistantThis position is responsible for all records management for the hr unit; including personnel files, recruitment files, and scanning records materials as well as support to the professional hr staff with recruiting, advertising, and other office management functions.
Duration: this special duty assignment or term limited temporary is approved from 10/25/2021 through 10/22/2022.
About the wastewater treatment division (wtd): wtd protects water quality and public health in the central puget sound region by providing high quality treatment to wastewater collected from local sewer agenciesWtd includes 650 employees across multiple facilities and serves 1.5 million peopleTo our agency, success means clean waterIt means honoring our legacy while keeping a promise to another generation that our beautiful environment will be there for them to enjoyIt also means being accountable to our ratepayers and operating a well-managed agency.
Wtd is committed to the principles of equity and social justiceWe value diverse perspectives and life experiences in our workforce and are committed to building a culturally diverse and inclusive environmentWtd strives to provide equitable services to residents and businesses across king county.
To learn more about the wastewater treatment division click on the below links:
Http://www.kingcounty.gov/environment/wtd/about.aspx
Http://www.kingcounty.gov/environment/wtd/about/vision.aspx
Who is eligible: the recruitment for this position is open to all qualified candidatesApplicants from this recruitment may be used to fill future opportunities in this job classification.
Telecommuting requirement
The work associated with this position will be performed remotely on a full-time basisEmployees will also have access to shared workspaces at king street center at 201 sJackson street in downtown seattleThere will be situations where the employee is required to report to a county worksiteEmployees must reside in wa state and within a reasonable distance to their king county worksite to respond to workplace reporting requirements.
Employees will be provided with a county issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hoursPlease note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the public health directive from the seattle & king county public health officerKing county is doing its part to reduce the spread of covid-19 and remains committed to reducing our carbon footprint.
To support employees during this time king county has a robust collection of tools and resources to support working remotelyThe individual selected for this opportunity will be joining an innovative and progressive team.
Work location: primarily teleworking and the king street center 201 sJackson st., seattle wa 98104
Work schedule: this position is covered under the provisions of the fair labor standards act (flsa) and is overtime eligibleThis full-time position works a 40-hour work weekMonday through friday 8:00 a.mTo 5:00 p.m.
Job duties
Manage administrative functions for the human resources work unitHr unit`s document filing and record retention and archiving requirements to include: recruitment documents, personnel records, employee relations documentsSupport the management of the electronic records management systemMaintain confidentiality in working with sensitive personnel information.
Process invoices online, coordinating with accounts payable and vendors to resolve issuesMaintain invoice filesSupport program staff in the procurement of services including printing, transportation, consultant services, supply ordering, etc.
High level of attention and accuracy on detailed work tasks, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requestsThe ability to be flexible and adjust priorities at a moment`s notice.
Ability to complete complex tasks and projects quickly with limited guidance, react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
Assist in recruitment activities including communicating with candidates, advertising, scheduling and preparing documentation for interviews, pre-employment processes, applicant tracking, preparing correspondence, updating forms, placing online job announcements, and maintaining new employee paperwork and materials.
Enter, maintain, retrieve, and prepare data for analysis using internal and county-wide databases using tools such as microsoft excel, access, peoplesoft and neogov.
Coordinate, tract and monitor a variety of hr documents and work requests.
Assist with the maintenance of human resources files and recordsMaintain security of all personnel files, medical files and i-9 forms, ensuring compliance with federal, state and county laws and guidelines.
Assist in updating content on internal web pages, databases and sharepoint sites for unit programs as neededUpdate division`s organizational charts.
Manage meeting logistics for staff members, including notices, room reservations and setupParticipate in coordination of events and activities including internal `all sups` meetings, outreach events, careers fairs, and staff team building events and retreats.
Experience, qualifications, knowledge, skills
Two years of increasingly responsible administrative support responsibilities.
Ability to work closely with manager to prioritize tasks, projects and request.
Ability to provide exceptional customer service and provide clear communication both verbally and in writing.
High level of computer proficiency with microsoft office suite including outlook, word, excel, powerpointMust be skilled in scanning documents and compiling pdf documents using adobe acrobatMust be proficient with internet and intranet usage and management of electronic documents.
Proficiency as a sharepoint user.
Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed.
Demonstrated ability to organize and prioritize multiple work assignments and deadlines including the ability to work on a number or projects simultaneously, with high attention to detail and accuracy and within tight timeframesAbility to adapt to changes in workload, priorities and deadlines.
High level of integrity and discretion in handling confidential information and dealing with professional inside and outside the county.
Sill in reviewing and compiling data, developing reports, and creating charts and diagrams.
Ability to create, proofread, edit, and format documents according to standard business writing practices.
Experience with or ability to learn a records management system.
Our ideal candidate will have the following competencies:
Communicates effectively - is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and position levelsAttentively listens to othersAdjust to fit the audience and the messageProvides timely and helpful information to others across the organizationEncourages the open expression of diverse ideas and opinions.
Customer focus - gains insight into customer needsIdentifies opportunities that benefit the customerBuilds and delivers solutions that meet customer expectationsEstablishes and maintains effective customer relationships.
Action oriented - readily takes action on challenges, without unnecessary planningIdentifies and seized new opportunitiesDisplays a can-do attitude in good and bad timesSteps up to handle tough issues.
Collaborates - works cooperatively with others across the organization to achieve shared objectivesRepresents own interests while being fair to others and their areasPartners with others to get work doneCredits others for their contributions and accomplishmentsGains trust and support of others.
The most competitive candidates will have:
Experience in using neogov
Experience in using peoplesoft software
Experience in using king county accounts payable software (oracle ebs), project management tracking system (prism)
License/certification:
Valid washington state driver`s license within 30 days of hire, or the ability to provide transportation to remote work locations with limited or no public transportation service.
Work environment: work is performed in both a home office environment and various facilities locations throughout king countyThese sites may not be served by public transit.
Supplemental information
Application and selection process: application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilitiesThe most competitive candidates may be invited to participate in one or more panel interviewsApplications without the following required materials may not be considered for this position.
King county application
Resume
Cover letter detailing your background and what you can bring to this position
Responses to supplemental questions
Union representation: this position is not represented by a labor union
For more information regarding this recruitment, please contact:
Diana eberly
Senior human resource analyst
206-477-6899
Diana.eberly@kingcounty.gov
Forbes recently named king county as one of washington state`s best employers.
Together, with leadership and our employees, we`re changing the way government delivers service and winning national recognition as a model of excellenceAre you ready to make a difference? come join the team dedicated to serving one of the nation`s best places to live, work and play.
Guided by our ` true north`, we are making king county a welcoming community where every person can thriveWe value diversity, inclusion and belonging in our workplace and workforceTo reach this goal we are committed to workforce equityEquitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewardsWe encourage people of all backgrounds and identities to apply, including native american and people of color, immigrants, refugees, women, lgbtq+, people living with disabilities, and veterans.
Covid-19 vaccination requirement as of october 18, 2021, most* king county employees are required to be fully vaccinated against covid-19If hired, you will be required to submit proof of vaccination by october 18thPeople are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccineEmployees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefsPhilosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the executive branch*, the assessor`s office, elections, the king county sheriff`s office, and the executive office.
King county is an equal employment opportunity (eeo) employer no person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected classOur eeo policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To apply if you are interested in pursuing this position, please follow the application instructions carefullyIf you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
