Job details
Salary $30 an hour job type full-time part-time
Full job description
We are a quickly growing young company that requires a full-time, remote hr generalist / hr manager!
We have a cleaning business with government clientsThis requires strict compliance with hr policies, timely reporting of new hires and with certifying the payroll reports meet minimum wage, while at the same time adaptability as our various simultaneous contracts cause our field service workers to operate in multi-states 24/7Although we work with the government and employ field workers, we pride ourselves in being an innovative and tech savvy companyWe utilize software for time tracking (deputy.com) and for processing payroll (rippling.com) but there are some approvals and manual reporting that must be done by a professional.
Must be able to work on eastern time zone (new york) and at least 40 hours a week through time tracking softwareThis is for immediate hireIdeally, you have experience with new york labor law and florida labor law.
Primary responsibilities:
1Interviewing and verifying applicants are a good fit
2Onboarding new employees into our human resource system (rippling) due to high turnover
3Making sure new employees have filled out their profiles and required forms correctly and completely in their application within ripplingSome government forms are not able to be completed by our employees on their phones so sometimes we have to find alternative ways to have them sign documents.
4Schedules, administers, and documents compliance with mandatory and non-mandatory orientation, training, continuing education, and work assessmentsThis may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications, and even help roll out a workforce career program to help our cleaners gain managerial skills.
5Reviewing and processing background checks, including e-verify
6Setting up new employees through our online job calendar (deputy) and coordinate them with their immediate supervisor or project manager.
7File new hire reports with the government within the required timeline.
8Keeping record of and managing any labor claims with our vendors, such as workers comp or unemployment
9Keeping record of and managing any internal disciplinary report
10Verify i-9 (virtually with our field manager)
11Coordinating with our project manager and scheduler to ensure all paperwork is done for the employee to start or continue working.
12Coordinating and assisting in quarterly reviews, termination recommendations and promotions.
13Setting up, enrolling and managing benefits administration in ny (and potentially florida)
14Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff, and otherwise assist with miscellaneous personnel records or employee questions.
15Prevent and assist with other labor compliance issues as may arise, including updating handbooks, orientation materials and other documents.
16Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
17Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
18Manage and export any labor reports as required by our government project
19Organize and upload any reports into the employee`s rippling profile
20Review and approve timesheets within deputy based upon the field supervisors internal timesheets
21Run weekly payroll each week in rippling (by make sure the hours and pay rate from our time tracking software (deputy.com) have been correctly auto-filled in the payroll processing software (rippling.com) in order for our weekly payroll processing, and inquire if there is something unusual compared to the prior week (e.gSomeone usually works 20 hours but this week shows 35).
22Performs routine tasks required to administer and execute human resource program, including ways to evaluate productivity, catch and prevent timesheet stealing, and ensure honesty and accountability of all employees.
Additionally and ideally, you would also
19Fill out the weekly certified payroll sheet for each employee for each project with the hours and pay for the given week and include proof of pay stubs.
20Submit these certified payroll sheets to the government on a monthly basis in the form of a single pdf with a coversheet and invoice.
Expertise and skills:
Human resource
Certified payroll
Payroll accounting / processing
Personnel records
Hr administration
Benefits administration
Employee communications and management
Personnel evaluations
You must be tech-savvy, resourceful, proactive, honest, communicative, proficient with excel files, attentive to details, know basic macbook system operations, dropbox, converting files to pdfs, be comfortable with quickly learning new time tracking and payroll software (i.eDeputy.com and rippling.com through our training video), and staying abreast of new york and florida law.
Language:
English (required)
Bilingual (preferred)
Terms:
Pay is $30/hour plus benefits
Remote
Full-time (40 hours a week)
Immediate hiring
