Job details
Salary $18 an hour job type part-time contract number of hires for this role 1
Qualifications
Executive assistant: 1 year (required)
Time management: 1 year (required)
English (required)
High school or equivalent (preferred)
Project management: 1 year (preferred)
Full job description
Applicant must be atlanta, georgia based
I’m looking for the yin to my yangIs that you? your #1 objection is to ensure i remain in my zone of genius by helping me manage my day-to-day (business and personal).
But before we get into the breakdown of the position, i’d love to get better acquaintedHere are some things about me:
If we’re speaking in enneagram, i’m a 1w2* this means that i am super goal oriented, ambitious and a perfectionistThis means that i am quick to just `do it myself` and i need someone who is quick to say `no loran, you don`t need to be focusing on that right now`I need someone who is happy to present better options to me so that i don`t overthink myself into oblivion
I get really consumed with the small details and need someone who can bring me back to reality with the big pictureIf you can multi-task and think around a perfectionist, i need you stat!
I’m allergic to micromanaging* i hate being micromanaged and so in turn, i also hate micromanagingDue to this, i am not looking for a box checker but someone who can take ownership and implement without much hand holding (i will provide the guidance of course - i know you`re not a mindreader)We’ll vibe if you dig this.
You’re also excellent at being present, in the moment, giving the task(s) at hand your full attentionAt the same time, you see the why of what you’re doing and how it fits into the big pictureTherefore, you’re able to prioritize what gets done and in what order, and you get a kick out of problem solving.
I’m a straight shooter but like to have fun* i do not beat around the bushMy communication style is direct and i appreciate when others get straight to the point as wellIf that`s your communication style, we`ll mesh well together.
Now, just because i’m a straight shooter doesn’t mean i’m boring, lolI am playful and do not like to take myself seriously, at allI love working with people who have a great sense of humor and can also have fun when needed.
If all of the above sounds good to you, let`s get into the position and what i need your help with
Position summary
As the executive/personal assistant, you will be responsible for taking care of the tactical and administrative responsibilities to help me keep the eye on the ball: growing the business into a 7-figure businessThe ideal candidate has some experience in project management and building systems/processesYou will be able to see gaps in our process and plug the right systems to close itYou hate repetition and you are obsessed with finding ways to automate or template repetitive tasksYou are detailed oriented, extremely tech savvy and have excellent communication skills.
You will also be taking care of a few personal tasks for me such as scheduling appointments or coordinating schedulesYou may occasionally book a flight, look up flight, hotel & rental prices, etc.
Responsibilities
Your #1 responsibility will be to take on the mindset that `everything is figure-outable`.
Admin support
Managing my inbox & calendar:
Objective: inbox zero by the end of day 5pm est.
The goal is for me to spend little to no time in my inboxYou’ll learn the types of emails coming in, how i respond to them, and you’ll become the first point of contact for every incoming email and will know how to respond in my place.
You’ll create and maintain a system for addressing important emails and what needs additional support.
You’ll review any pr and speaking opportunities and determining which are appropriate to pursue, filtering messages to me in an accurate time.
You’ll identify trends & categories in my inbox and create categories/tags/organization and unsubscribe to unnecessary newsletters.
You’ll set up my scheduler to reflect my availability for each type of event so when i get requests for social gatherings, interviews, etcWe know where to put them on the calendar without them being disruptive to my focus.
You’ll add agenda items to all of my meetings so i am prepared well in advance.
You`ll create a barrier of access between me and the outside world.
Maintaining and managing my back-end systems:
Objective: no ball dropped
Renewing current softwares subscriptions on time, documenting changes to our systems, etc.)
Maintaining affiliate partnerships by collecting and recording revenue from partnerships, and ensuring our student affiliates are paid in a timely manner
Monitoring sopsYou`ll be responsible for updating our current sops and writing out new ones when necessary.
Project management
Client management:
Objective: all assets sent to clients within 12 hours
I currently run an evergreen group coaching program where i critique any work they submit & we have weekly callsThese calls will be recorded and will need to be uploaded into their learning portal the same is true for the recorded homework feedback.
You`ll also be responsible for approving & declining student applications when they come in.
Students are funneling in & out of the programYou will be responsible for welcoming them into the community, scheduling community messages and removing students when their time is up in the program.
We will also be having in-person events starting q1 of 2022 and i would love you to be present to help with things like ensuring attendees get all the necessary info and get access to the room where the event will be held.
Personal assistance
Objective: keep my head above water
You’ll help me keep my head above water by coordinating personal appointments (such as flights, doctor appointments, reservations, hotels, shoots, etc.).
If you see one of my tasks has not been completed that day, you’ll put it on my calendarIf it’s not on my calendar, it doesn’t exist.
Requirements
Has 1+ years of experience in administrative, executive assistance, or coordinator related roles
Performance-driven and tech-savvy; comfortable with data and spreadsheets
Able to work independently and also collaborate with team members from different departments to get the job done
Emotionally self-regulate during times of pressure and stress to be present for the team
Strong attention to detail and accuracy, and good organizational planning skills including the ability to juggle multiple projects and work under pressure to deadlinesPs: let me know what your favorite ice cream flavor is in the applicationAdd it anywhere.
Agile and excited to learn as you adapt to the ever changing nature of a small but high-growth business
Must be available to work during my work hours (10am to 4pm est), monday to friday
Plus: you love taking naps
This position has the possibility of becoming full-time within the next 3-6 months so only apply if you are able to commit to thatOtherwise, please don`t.
If you dig it, then let`s talk about you, shall we?
About you:
You’re used to being the right hand person to high-demand individuals who require responsiveness & extreme attention to detail.
You understand the world of digital products, software, content platforms, product launches, etc.
You have the ability to:
Prioritize tasks
Make quick decisions
Solve short term challenges quickly
Systematize everything
Friends may call a life hacker, optimizer.
You do not cut cornersWhen there’s a problem or bottleneck, you don’t whip out the bandaid; you find the source and eliminate the issue at the source.
You’re intuitiveYou will be the layer between me & the world: ) your #1 priority is preserving my energy for items that are in alignment with my zone of genius and that only i can do.
You have an unshakeable calm, peace, and level headedness, regardless of the attitudes of those around you or circumstances.
Your middle name is “detail orientated and organized.” you have a `get things done` attitude and do not tolerate anything less than excellence.
The thought of manual tasks makes you sick and you are absolutely obsessed with creating processes to ensure things around you run smoothly.
You are extremely focused and can work on your own without the need to be micromanagedYou are committed to seeing a task to completion and do not subscribe to the “jack of all trades, master of none” mindset as it pertains to your tasks.
You have experience using project management tools and you are capable of managing your day based on tasks at hand.
You have customer service experience, particularly as it pertains to onboarding and off-boarding.
You are systems focused and can look at the current systems and identify ways to automate it for an overall better working experience.
Learning a new software is something you can do in your sleep and you are committed to being an expert at said software.
You understand the importance of a deadline and will always deliver on time.
You are able to look at what needs to be done and create and manage your own schedule to get these done (micromanaging is not for me).
Why this role is amazing
You’ll be working with amazing people doing meaningful, fulfilling work.
Each member of #teamlec has the opportunity (and are expected) to create a huge impact on our clients and wider community as well as each other, actively contributing to projects which could benefit thousands of people.
You’ll play a huge role in continuing to build an ethical, sustainable, profitable business which practices what it preaches.
Our objective is not to simply make money but help peopleGenerally speaking, the work we do is about always solving problems well and making people feel goodIt’s never about duping folks into sh*t they don’t want, don’t need, or can’t affordAnd that’s what we teach our community to do too.
Our objective is not to simply make money but help people help peopleGenerally speaking, the work we do is about always empowering people and helping them find their best solutions, helping people serve themselves first so that they can serve their clients better.
You’ll enjoy flexibility.
There will be deadlines to meet and meetings to attend (nothing “meh” because we love efficiency around here), but you’ll have a ton of autonomy to otherwise manage your schedule in order get stuff done in a way that’s optimal for youAs long as you remain communicative and accountable, we’re good!
Our team typically operates on a 4-4.5-day workweek with one weekly team meeting on mondays, no calls or emails on fridays or over the weekend (although sometimes flexibility will be required when there is a special event.) unlimited time offWhen safe, we plan to hold in-person team meetings 1-2x per year.
You’ll be well paid.
Our ceo believes in fair and competitive compensation for excellent work and shares the success of the built for authority™ program with the folks who help her achieve it.
You’ll get sweet perks.
Our ceo is a huge advocate for personal development and ongoing learningAs a member of the loran elise collective team you’ll have full access to the entire built for authority™ product suite, along with additional programs loran has purchased on behalf of the company.
This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.
Additional details & Apply Now
This is a part-time, contractor role (10-15 hrs/week) with competitive pay with lots of flexibility and the potential to grow for the right person.
To ensure we’re a great fit for each other, you’ll join the team on a 3-month contract basis as a trial runConsider it our dating periodAt the end of the trial we’ll meet and mutually decide whether and how to bring you on permanently.
Use this link for our internal application process https://doc.clickup.com/d/h/2460v-3822/de6696ef5c3c5ed
Loran elise collective provided the following inclusive hiring information:
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Women-led organization
Job types: part-time, contract
Pay: $18.00 per hour
Benefits:
Flexible schedule
Professional development assistance
Schedule:
Monday to friday
Application question(s):
The job description has the link to the internal applicationDid you already complete it? write yes when you`ve done so.
Are you located in atlanta, ga and is this your permanent residence?
Education:
High school or equivalent (preferred)
Experience:
Executive assistant: 1 year (required)
Project management: 1 year (preferred)
Time management: 1 year (required)
Language:
English (required)
Work location:
Fully remote
Work location: remote
