Job details
Job type full-time
Full job description
Overview: come join mdvip as a corporate even planner! based in boca raton, fl, mdvip has been recognized as a great place to work® employer for four consecutive years and recently named by fortune and great place to work® as one of the 2021 best workplaces in healthcare & biopharma™.
Plan and facilitate a variety of meetings and events to promote the success of the businessPlanning duties include but are not limited to range from budgeting, to site selection, on-site implementation and final invoicingEvents include but are not limited to: dinners, recruitment weekends, mab meetings, national meetings, tradeshows, trainings, the company holiday party and other events as necessary.
Responsibilities:
Plans and executes all or specific elements of various eventsThese include physician recruitment weekend events, national meeting, dinner meetings, trade shows and internal employee events.
AWorks with venue to arrange food and beverage needs and arranges for required audiovisual equipment.
BOrders supplies, name tags, appropriate décor, and event materials to meet the quality expectations for the event.
CIdentifies, trains, and supervises support staff selected to attend events.
Researches, and identifies, and negotiates venue locations for events to meet requirements within budgetary constraints.
ACoordinates site selection, contracting, budget formulation and negotiates the best possible rates and terms with the selected properties.
BReconciles, and finalizes budgets after event concludes.
Proposes new ideas to improve the event planning and implementation process.
Identifies, trains, and supervises support staff selected to attend events.
Administrative responsibilities:
Conducts employee training for sales personnel, introduce and educate new hires on the role and importance of communication expectations with the event counterpart to ensure successful dinner events, tpcs and bpos.
Initiates and processes purchase orders and check requests.
Manages and oversees event inventory and storage.
Organizes participants event registrations of event participants and then works directly with attendees to arrange air / and ground transportation and hotel accommodations.
Professional development:
Keeps up to date with, stays abreast of current event technology, uses registration platform to build, maintain and promote event through registration website, event app and other event technology tools
Keeps up to date with, remains current on event trends and training
This job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employeeOther duties, responsibilities and activities may change or be assigned at any time with or without notice.
Qualifications: education/experience/knowledge:
Bachelor’s degree in event planning or hotel management preferable and at least three year’s related business experience; or equivalent combination of education and experience where two year’s related experience equals one year of schoolingRelated experience assumes a similar event planning role with specific experience related to managing events on a similar scale.
Proficient in microsoft office applications.
Able to learn new software easily.
Intermediate skill level with virtual meeting platforms such as; skype, zoom etc..
Corporate based roles:
As a corporate based role in boca raton, fl, employees are expected to work from the corporate officeAt no time may work be performed, or computer systems accessed, from outside of the u.s.
Travel requirements:
Position may require travel by land or air throughout u.sTravel estimated to be approximately 4 to 6 times annually and approximately 4 days per trip, and is based on volume of business needs, activities and eventsIn periods of high volume, it may exceed this amountEmployee must be able to work autonomously from a home office when not traveling.
Location: 4950 communication avenue, suite 100, boca raton, fl 33431
Location: 4950 communication avenue,suite 100, boca raton, fl 33431
Job type: full-time
Work location: multiple locations
