Job description
Position
Administrative assistant, offsite
Flsa
Exempt
Reports to
Account director, tyson
Level
Team
Administration
Location
Offsite
Overview
The administrative assistant provides a wide range of administrative support activities for the members of the tyson fresh meats account management teamThis role also provides general administrative, project and office support to facilitate the efficient operation of the organization.
Kras/kpis
Support the administrative needs of assigned director, account supervisors, and senior account executive
Book travel arrangements within 24 hours of request and prepare travel packets, if necessary
Assist with preparation of annual performance documents, career progression plans and other internal documents
Properly code all american express receipts and prepare expense reports accurately and according to deadlines
Proactive calendar management, including resolution of conflicts and double-bookings
Maintain structure and content of team folders on shared drive
Provide support to assigned groups within teams
Assist with proposal writing and presentation preparation
Proofread proposals and presentations for accuracy
Maintain team member home offices
Supplies stocked/ordered on time with no emergency orders
Ensure midan, team and client meetings/events occur as scheduled
Specific responsibilities
Provide advanced assistance to organization by performing various complex administrative support functions, including, but not limited to, analytical and specialized administrative duties to ensure efficient operations
Manage and maintain calendars, schedules and appointments through outlook; anticipate conflicts and resolve as needed
Arrange travel needs and coordinate travel arrangements
Prepare and edit correspondence, communications, presentations and other documents; file and retrieve documents and reference materials; maintain internal documents
Prepare and submit american express receipts and expense reports; track budget expenditures
Attend meetings for note-taking purposes
Assist with writing and preparation of proposals and presentations
Accurate proofreading of proposals, presentations and other documents
Maintain shared folder file structure for assigned teams
Assist with setting up conference call meetings (mitel, microsoft teams, zoom, etc.)
Provide project support to offsite team members
Other duties and projects as assigned
Qualifications
At least two years of experience supporting management team members
Strong organization and problem-solving skills, detail-oriented and able to juggle multiple projects and priorities
Ability to handle highly confidential, sensitive and/or critical information, files, records and reports
Excellent written, proofreading and verbal communication skills; excellent grammar and punctuation knowledge
Microsoft office expert (word, excel, powerpoint, teams, outlook) and proficient with webinar meeting software
Able to work independently as well as in a team environment
Education, training and network
Bachelor’s degree preferred
Some accounting knowledge helpful
