Job details
Job type full-time
Full job description
Melville,ny - usa
Position requirements
Essential duties and responsibilities:
Administrative support
Support the team in completing and responding to rfps.
Prepares and edits visual presentations in powerpoint.
Conducts market scanning and prospecting through existing data bases and web searchesIn collaboration with the strategy and marketing, develop targeted prospect lists and align outbound sales initiatives.
Manage crm activities to reflect current pipeline status and activities.
Coordination of strategic executive meetingsRequires interaction with both internal and external executives and assistants, clients, and prospects, as well as consultants.
Includes: checking for availability, sending meeting invitations, obtaining rooms, setting up bridge lines, catering orders, confirmation of attendance, sending reminders and rescheduling as needed, and providing relevant materials when available.
Prepare and distribute documents as needed; opens and distributes mail; processes overnight deliveries
Support business development sales line and directs all incoming calls to appropriate party promptly and efficiently; takes and transmits sales leads in a professional manner.
Types, edits, prints and stores memos/documents with attention to detail; independently develops responses to letters and correspondence on behalf of executive, as appropriate.
Does a first review of ndas, client agreement drafts, cims, and other client prospect related materials.
Supports the creation and publishing of weekly reports, monthly board updates, and qrtly board reports to the nmsc board of directors and related investors.
Becomes the administrative liaison between the bd division and office of nmscs major investors.
Provides project management support to strategic business development initiatives
Prioritizes and manages multiple time-sensitive projects simultaneously and follows through on issues in a timely manner; independently follows-up on deliverables due to division leadership
Professional and positive representative of company
Represents the company in a positive, friendly, and professional manner to both internal and external contacts; receives and directs visitors in a professional manner
Independently performs confidential office/administrative duties with speed, accuracy, attention to detail, and a positive pleasant attitude; creates and maintains highest levels of confidentiality
Qualification/requirement:
- 1 - 3 years relevant professional experience
Must have demonstrated experience of proactively identifying and analyzing problems, generating alternative solutions, and making decisions on choices with minimal or no supervision.
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives
Must be able to work well without supervision.
Must be able to work in a team environment, determine priorities and assume initiative.
Must be flexible and able to work in a fast-paced environment handling multiple and changing priorities.
Must be detail oriented.
Must exhibit effective interpersonal skills with an emphasis on customer service
Must have strong verbal and written communication skills
Must be proficient in microsoft office (word, excel, powerpoint, outlook and sharepoint) and related software common to a management services company.
Must be flexible with working extended hours as the needs of the business dictate.
Eeo statement
North american partners in anesthesia is an equal opportunity employer.
