Job details
Job type full-time
Full job description
Novartis protects 750 million patients and more than 100,000 employees in over 140 countries.
Job purpose
At novartis the ethics, risk & compliance (erc) function supports its employees to act ethically, manage risk and reliably achieve our company objectivesAnd we`re committed to supporting novartis associates in their everyday efforts to build trust with society.
Around the world, our erc team strives to empower associates to do what`s right and make ethical decisionsWe establish effective risk management that identifies, analyzes and mitigates risks; and we ensure novartis complies with applicable regulations, laws, policies and guidelines in close collaboration with all functions and unitsWe do this because it matters for our patients, society and novartis.
The speakup office is part of the novartis group ethics, risk & compliance function and provides a safe place where anyone, internal and external, can raise concerns about unethical behavior at novartisWe treat everyone who speaks up with respect; we handle all concerns urgently, establishing facts and supporting fair and consistent remedial actionsBy providing a safe place to flag potential issues, the speakup office contributes to the novartis culture by building trust for our associates and society.
For the americas region this role manages the novartis group whistleblower/ misconduct reporting program in receiving misconduct and fraud allegations from internal and external sources and incorporates a reporting misconduct and investigation framework in alignment with internal (novartis audit and compliance committee) and external (sarbanes-oxley) requirementsIt oversees all internal investigations into misconduct, ensures appropriate remedial actions and sanctions for confirmed casesIdentification of lessons learned and root causes, shared with key stakeholders from country/region/division is a key element of misconduct prevention and efficient risk assessment.
The region head americas will need to have the same passion for listening to people and their concerns as members of our speakup office team.
Major accountabilities
Responsible for implementing the speakup office strategy in the region, acting as a role model and unbossed/ servant leader, championing and driving innovation, continuous learning and improvement.
Manage speak-up re suspected or actual misconduct of novartis associates or any other third party for respective region, across divisionsFacilitate and manage the process of confidential reporting for whistleblowers, including via integrity web-reporting and telephone lines by creating this safe space for people to report issues.
Act as a key point of contact with reporters to understand background of complaint and assess whether an internal investigation is needed or referral to other function for review and handlingAct as the triage point in region for all reports of misconduct, and ensure appropriate reporting and tracking of each case in the centralized case management system to capture all allegations of misconduct in a consistent manner.
Assess the risk of complaints, which could relate to severe fraud, bribery & corruption and work closely with the legal investigation team for any foreign corrupt practices act (fcpa) relevant matter which could harm the company and lead to government investigations, severe fines and reputational damage of the company.
Assign investigative responsibilities to appropriate group functions or divisional/business unit management for all allegations of misconduct and oversee investigative processClose interaction with respective local and regional senior management, people & organization, legal, ethics risk & compliance, etcProvide regular information to the key stakeholders (e.gRegion business management, erc, legal, people & organization)Own the information and distribution of all investigation reports/ results including remediation proposals.
Lead the discussions for confirmed cases, remediation activities and closure with respective country/region managementProvide input to and support cia relevant reporting in close alignment with npc erc and legalManage coordinated and consistent reporting of cases to senior management to facilitate compliance with external reporting requirementsDirect communication and training initiatives to ensure optimal awareness of and compliance with the speakup program.
Together with global security investigations co-lead the internally designed investigation training for local case managersDeliver mentoring to junior speakup office employees and mentor local case managers for their investigative activitiesPresentations for national, regional or global participants to raise awarenessOversee and contribute to the identification of root causes and lessons learned for confirmed misconduct to support mitigation and prevention and a global risk assessment.
Ensure consistency of remedial action for associates involved in confirmed cases of misconduct across divisions, business units and geographical regionsFor region of responsibility: sox reporting, input for audit and compliance committee (acc), input for executive committee of novartis presentations (ecn), input for monthly finance meeting (fgc), ad hoc senior management requestsSupervise 2 region managers americas, speakup office.
Eeo statement
The novartis group of companies are equal opportunity employers and take pride in maintaining a diverse environmentWe do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected statusWe are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.
Minimum requirements
Education
Bachelors degree requiredMaster’s degree preferred.
Experience
Minimum 10 years+ international experience in some of the following: legal, compliance, hr, employee relations, commercial; fraud investigations, audit, & finance.
Senior and high impact leader with strong communication skillsStrategic and entrepreneurial mindset, innovation driver and culture change-agent.
Deep knowledge and experience in fraud/misconduct, fcpa, anti-bribery and corruption, risk management, strategic reportingAbility to use and read data.
Experience in handling high-volume of activity involving multiple, often complex tasks simultaneously in challenging international environment.
Corporate savvinessStrong customer focus and able to navigate complexity by keeping the bigger picture in mindExperienced at creating, leading and delivering global programs.
Languages
Fluency in english with excellent oral & written communication requiredFluency in other languages desirable.
Travel
Up to 10-20% travel may be required, subject to business requirements.
This is an east hanover, nj based roleConsideration may be given for remote working arrangements in the us(there may be exceptions based on us legal entity registration).
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Why consider novartis?
799 millionThat’s how many lives our products touched in 2019And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?
We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environmentWhere you’re given opportunities to explore the power of digital and dataWhere you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.
Imagine what you could do at novartis!
Division
Corporate
Business unit
Ethics, risk & compliance
Country
Usa
Work location
East hanover, nj
Company/legal entity
Novartis corporation
Functional area
Legal & intellectual property & compliance
Job type
Full time
Employment type
Regular
Shift work
No
Early talent
No
