Job details
Job type full-time
Full job description
Overview:
Appointment type: full-time regular
Purpose: performs a variety of administrative human resources activities that contribute to successful completion of work in the various departments within human resources, particularly in the training, development, and performance (tdp) area and employee relations (er) areaParticipate in teams for special assignments across varying areas of hrResponsibilities: tdp oracle worklist
Provides administrative support to the hr manager by following the documented process for the oracle learning management (olm) worklist by:
Reviewing submitted documentation
Requesting additional information
Modifying incorrectly entered entries
Calculating lobbying costs
Getting next level approval
Getting tdp manager approval
Uploading to accounts payable (ap) sharepoint site
Sending pcard usage approvals
Approving no cost items
Storing documentation
Reviews new professional organizations and sends to hr manager for approval.
Provides assistance to employees.
Tuition reimbursement
Provides administrative support to the hr manager by following the documented process for handling tuition reimbursements by:
Reviewing submitted paperwork
Requesting additional information
Obtaining tdp manger approval
Uploading to ap sharepoint site
Logging information into the tuition reimbursement tracking site
Storing documentation
Tracks and processes 25% payments with approval from the hr manager.
Enters approved applications into the tuition reimbursement tracking site.
Provides assistance to employees about the program and the process.
Tdp assistance
Provides administrative assistance to the tdp staff, registering participants for training as needed, tracking required and developmental training completions and communicating with those who have not completed the course near the deadline; enters training completions into oracle database; gives input into the development of training handouts, job aids and other training materials, reviews online training courses pre-release as part of the review cycle, assists in catalytic coaching account modification, tracks catalytic coaching completions and communicates with those who have not completed the process near the deadline.
Tdp special projects
Performs and/or provides assistance for special projects within tdp.
Compliance
Uses berkshire balanceaap software program, assists with affirmative action plans, eeo-1, vets-4212; assists in responding to dol, ofccp, doe or other audits as assigned; administrative support to ensure compliance as required.
Assists in developing organization-wide employee satisfaction survey as requested; and other organization-wide surveys when needed.
Diversity and inclusion
Assists as required to implement approved programs and activities, including training and special programs to enhance employees’ awareness of a diverse, healthy and safe work environment.
Serves as a team support role for the diversity council (dc) and monitors and manages the budget for financial compliance under the direction of the director, human resourcesPurchases items as needed for dc members and receives request from dc members to purchase items for events that would require reimbursement.
Collaborates with communications and marketing for supportive materials required to support diversity council events.
May be involved in internal and external projects relating to diversity initiatives as needed.
Employee relations concerns and issues
Assists with documenting, tracking, and filing employee concerns and complaints and manager’s request for assistance electronic and hard copy; uses isight software for case management, general understanding of policies, procedures and practices related to erd; follows up as requested by director and/or erd staff members to gather information relating to employee relation current events, issues, and/or regulations.
Assists the director with policy review and collection of files, information, and other requirement for legal requests.
General administration
General administrative functions as assigned to support the director, hr and erd specialist such as: reports, investigations, newsletters, and other special projects.
Maintains data files and spreadsheets.
Serves as the rids coordinator for erd.
Role may require occasional office duties that cannot be performed remote.
Qualifications:
High school diploma or equivalent and two to four years’ experience required.
Must have the ability to apply basic knowledge and quickly acquire more in-depth knowledge to successfully complete assignmentsMust be able to effectively manage a demanding workloadMust have the ability to research and analyze general data and information to distill focused and useful formMust have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, and regulations.
Must be able to organize and prioritize workFlexibility and the ability to multi-task and move from one task to another quickly are essentialMust have experience with microsoft office, to include word, excel, powerpoint, and outlook; oracle experience preferred.
Knowledge of, employee relations, training and development and various hr-related regulations and laws, and government compliance is highly desiredDemonstrated excellent skills in verbal and written communication, customer service, teamwork and prioritizing multiple and competing tasks.
