Event coordinator
Location: new york city, london uk
At the moment, we are all working remotelyHowever, we have offices in london and new york, and this position can be based in either office in the us or uk (subject to your existing legal right to work in either jurisdiction).
About openfin
Openfin is a fast-growing financial technology company backed by the world`s largest banks and most respected fintech vcs, including j.pMorgan, barclays, hsbc, wells fargo, sc ventures, bain capital ventures, drw, nyca partners, and pivot investment partnersOpenfin modernizes and democratizes app development and distribution in the finance spaceWe provide a secure os that brings a fast and intuitive app experience to the financial desktopBuilt on google`s chromium and github`s electron open source projects, openfin combines native experience, data sharing, lightning-fast distribution, and robust security with an agile web development and deployment model to accelerate digital transformation and innovationOpenfin is used by thousands of developers to deploy and run more than 1200 apps at more than 1500 financial institutions.
About the role
At openfin, in person and virtual events play a critical role in generating leads, building brand and communityWe are now looking for a global event coordinator to join our busy and fun openfin marketing team, to lead and manage the firm`s organization and attendance of internal and external events running from conferences, webinars, meetups, and boardroom style lunch & learns (virtual & in-person)Our events range from 50 people all the way up to 2,500This position will report into the global head of marketing.
Responsibilities
Work with our chief revenue officer, head of product strategy and head of marketing to understand our target market, sub-segments and personas
Research appropriate 3rd party events and conferences aligned to our target market and make appropriate recommendations re participation aligned with our strategy and budget
Research and develop event concepts for openfin community building
Manage all events from concept to implementation, this includes internal events as well as 3rd party events and our global offsites
Research venues for events, including proposal & cost comparisons
Negotiate costs & contracts with vendors
Handle the submission of contracts & legal review
Work with vendors on banquet event orders, room blocks, audio visual needs, etc.
Work with our in-house design team, to ensure timely delivery of invitations, website landing pages, signage & other marketing materials
Work with the broader marketing team to ensure events are profiled and marketed correctly through social channels as part of our demand generation strategy
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing speakers, vendors and partners
Create weekly status emails & attendee statistic excel reports and closely co-ordinate with our sales team
Create post event briefing packs including successes and areas for improvement
Update & organize data within multiple databases (pardot, salesforce, mailchimp, website)
Manage individual event budgets & timelines
Execute events in collaboration with openfin`s partners and customers within the financial services sector
Coordinate & lead virtual events using zoom & preferred vendors
Onsite staffing for in-person events, including travel as needed
Planning multiple events, webinars etc at once!
Requirements
At least 3 years of experience in corporate events, conferences, or corporate access
Experience working within financial services preferred but not essential
Superior organization and adaptability skills with a high-level attention to detail
Ability to multi-task & perform well under pressure
Strong written and verbal communication skills
Proficiency in google`s workspace, asana, eventbrite, and meetup.com
Preferable experience in webex & zoom
Travel approximately 5-10 times a year in addition to early mornings and/or late nights around local events
Life at openfin
At openfin, our mission is to stay on the cutting edge of web technologies and to enable our customers to do the sameWhile we are currently remote, we pride ourselves on our friendly, diverse, understanding office cultureOur goal is to create a space where employees can learn and innovate, and overall, have a good time doing itOur employees have a diverse set of interests and experiences, and we encourage you to explore those interests and share with us! we have regular happy hours and social eventsOur offices and our employees are conducive to a productive learning experience - all the while creating innovative and compelling solutions for our clients.
