Job details
Job type full-time
Full job description
This recruitment will be used to fill one full-time fiscal coordinator 2 position for the research office at oregon state university (osu).
The office for sponsored research and award administration (osraa) resides within the research officeIts mission is to provide research administration leadership, achieved through the full grant “lifecycle” by supporting proposal submission, award negotiation and acceptance, research costing and analysis, award management, financial management and the closeout of awards that support oregon state university’s continuous search for new knowledge and solutions in the three signature areas outlined in osu’s strategic plan.
The fiscal coordinator is responsible for the analysis, planning, interpreting, and review of sponsored project operations involving a combination of disciplinesThis position has delegated signature authority to review and approve invoices, financial reports/statements, and other documents to carry out the responsibilities related to the fiscal management of sponsored grants and contractsThis position provides osu stakeholders, such as faculty, business centers, and college/administrative/other units with guidance on financial, administrative, and fiscal policy issues arising during the set-up, administration, and closeout of sponsored projects.
This position is primarily dedicated to financial activities including: award set up and index establishment within osu’s financial system, financial analysis and reporting, completing post award administrative actions, preparing financial closeout deliverables for sponsored projects, and informing and recommending solutions related to sponsored project fiscal mattersThis position will engage in process and system evaluation to make recommendations and implement procedure improvements, policy development, and training activitiesThis position may have a particular focus on osu’s center & institute awards along with other complex projects within osu’s research portfolio.
This position reports to the managing fiscal coordinator and works closely with personnel across all teams in osraa, other research office units such as the office of research integrity and osu advantage, the office of procurement, contracts & materials management, and other campus personnel involved in post-award management within business centers, colleges, centers, and departmentsInteractions are required with researchers, university administration and external agency officials within complex institutional settingsIn addition, the incumbent is expected to provide excellent customer service and assistance to osu’s faculty with a positive, partnership focused approach, to relationship building both inside and outside of osu.
Position duties 45% – establish & maintain restricted funds
Review grant and contract language for specific terms and conditions, analyze and interpret award and budgeting requirementsDetermine proper indirect cost rates, osu program codes, billing procedures, cost share and program income requirements, cost allowance, and appropriate budget linesEstablish and maintain research funds and budgets in banner fis for the proper documentation and recording of award revenue and expenditures.
Prepare e-mail notifications, pi letters, award information sheets, and other guidance to advise principal investigators, business centers, and osu stakeholders of the allowances and/or restrictions of the awardMaintain data on the number and value of awards received and processed each month for reporting.
45% – accounting: oversight, analysis & reporting
Provide accounting oversight for assigned sponsored projects, with a specific focus on complex financial issues that may arise during the award periodEnsure projects are closed out appropriately, meeting all administrative, fiscal and compliance requirements in accordance with various policy guidance and the terms of the award.
Monitor and track that revenue and expense transactions are correctly and appropriately postedApply advanced accounting theory, with layers of compliance and policy regulation, and sponsored project terms and conditions to project monitoring and reportingCentral to these responsibilities is the capacity to anticipate and communicate developing problems and recommend timely solutions that offer minimum disruption to project progressDaily review and approval of purchase orders and journal vouchersResolve sensitive or complex policy and administrative issues arising for any project in conjunction with osraa’s award management team.
Analyze financial activity for adherence to award terms and conditions, generally accepted accounting principles (gaap), budgetary compliance, and performance periodCarry out financial close out procedures and banner adjustments to balance and/or close out program phases and/or overall projects in banner fisUtilize various system reports and tools to prepare quarterly, annual, closing, and other required reportsCommunicate guidance and recommendations to principal investigators and business center staff to prevent out of balance or compliance situations in project budgets and/or accounting.
The incumbent must work closely with others to facilitate timely and accurate financial reporting, draw-down of funds, project closeout and other deadline-driven deliverables.
10% – support of special projects as assigned.
This position will be engaged with special projects including, but not limited to: participation in sponsor, agency, or other program audits, evaluation and analysis of fiscal processes for improvement, development of forms, manuals, and guidance to assist with the fiscal administration of sponsored projects.
Minimum qualifications
Twenty four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting experience; or a cpa or pa certificate and three years of *accounting experience*accounting experience must include at least 8 of the following: creating policies and procedures for fiscal operations; assuring that accounting system reflects program/agency operations; analyzing impact of regulations/changes on accounting budgeting systems; assuring fiscal transactions comply with accepted accounting practices, policies, and procedures; formulating and recommending corrective actions as well as accounting system improvements; developing and monitoring system generated reports; preparing and distributing a variety of fiscal reports; applying computer spreadsheets and accounting software; responsibility for an organization’s total accounting functions; knowledge of governmental and fund accounting; analyzing and interpreting financial data; applying audit standards to internal procedures; communicating technical material orally and in writing; solving accounting system and application problems; preparing budgetary and gaap financial statements; ensuring compliance with federal/state laws and administrative policiesAll courses must be from accredited colleges, universities, or private vocational schools.transcripts must be submitted for all required and/or related courses.
Additional required qualifications
Experience working with large and/or complex financial accounting systems
Knowledge and expertise in interpreting federal regulations, applying regulations to sponsored or other programs, and conveying the information verbally and in writing
Strong time management and organizational skills, including the ability to prioritize and work under firm deadlines when dealing with conflicting and/or multiple priorities in a fast-paced environment.
Ability to identify areas of fiscal risk or vulnerability and strategize potential solutions
A demonstrable commitment to promoting and enhancing diversity
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per osu standard 576-055-0000 et seqIncumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (special) qualifications
3 years of related experience and/or training
Familiarity with banner grants module
Previous grants administration experience
Experience problem-solving within a complex sponsor, state, or federal regulatory environment
Working conditions / work schedule this position, with supervisor and/or director approval, is open to telecommuting and remote work utilizing on-line team collaboration toolsOccasional travel may be required.
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other university work curtailments or closuresNo this position requires a clear and unambiguous commitment to compliance of all national collegiate athletic association (ncaa) regulations for division i (fbs) universitiesNo posting number p03188ct
Number of vacancies 1
Anticipated appointment begin date 11/01/2021
Anticipated appointment end date
Posting date 09/15/2021
Full consideration date
Closing date 10/11/2021
Indicate how you intend to recruit for this search competitive / external - open to all qualified applicants
Special instructions to applicants the closing date has been extended in order to expand the original applicant pool.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.ePosting specific question responses, transcripts, etcyour profile must clearly show how you meet the minimum/required qualifications for the position. resumes are not accepted at the application stage for classified staff positions.
Transcripts must be submitted for all required and/or related coursesAll courses must be from accredited colleges, universities, or private vocational schoolsThe online application system will allow you to attach your transcripts if the pdf file is 9mb or lessIf over 9mb in size, submit to contact person listedTranscripts must be received by the closing date if not uploaded with your application.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: sandy cobb at sandy.cobb@oregonstate.edu or 541-867-0124.
Osu is committed to the health of our local and global communityAll employees and students are required to comply with the university’s covid-19 vaccination programPlease visit https://covid.oregonstate.edu/ for additional information about osu’s plans for safety and success, as well as options for compliance with the vaccination program.
Osu commits to inclusive excellence by advancing equity and diversity in all that we doWe are an affirmative action/equal opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, lgbtq community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per osu standard 576-055-0000 et seqIncumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 monthsOffers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
