Job details
Job type full-time
Full job description
Job description:
The primary responsibility of the litigation legal practice assistant within the legal practice assistant concierge (lpac) team is to provide highly varied and complex administrative support, with minimal supervision, to 1st through 3rd year associates as a member of their lpac teamLpac team members will also be responsible for partnering with local offices/practice groups to develop solutions, bridge support gaps, and more.
In addition, as a member of the perkins coie llp professional support staff team, this position is also responsible for promoting and maintaining the good will and reputation of the firmIn this capacity, the legal practice assistant iii is expected to maintain the highest level of professional conduct and confidentiality.
This position is preferred to work near one of our offices including: anchorage, austin, bellevue, boise, chicago, dallas, denver, los angeles, madison, new york, palo alto, phoenix, portland, san diego, san francisco, seattle, washington, d.cPlease select your location preference during the application process.
Essential functions
These essential functions are primary job duties that incumbents must be able to perform with or without reasonable accommodation.
Act as a dedicated mentor, concierge, and guide for assigned 1st-3rd year associates.
Partner with local offices/practice groups to develop solutions, bridge support gaps, etc.
Proactively maintain overview of timekeepers` workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
Meet on a regular basis with the 1st-3rd year assigned associates to review calendar, provide guidance on what tasks should be delegated, and provide coaching on how to partner with the various support resources in the firm.
Create, edit, revise, redline, and/or proofread documents.
Maintain timekeepers` calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required.
Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlinesThis will require coordination with the local office services team.
Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
Coordinate preliminary conflicts checks with professional standards to ensure attorney and firm ability to represent requesting party.
Encourage firm best practices as it relates to daily time entry and provide feedback to improve efficiency.
Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices,.
Set up and maintain administrative and client files; file electronic documents promptly and accurately.
Conduct internet research as directed by timekeepers.
Become perkins lpa certified.
Learn and efficiently utilize service now workflow tool and track production time.
Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes.
Adhere to the principles of client and firm confidentiality, as outlined in the confidentiality agreement signed at the time of hire.
Preferred skills
Ability to accurately type 75-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groupsStrong command of the english language including excellent spelling, grammar, punctuation, form and style.
Proficient litigation skills in order to support 1st through 3rd year litigation associatesGood knowledge of personal computer and system utilities or other comparable document production softwareFamiliarity with basic office equipmentExcellent organizational skills for prioritizing workloadAbility to compose correspondenceSolid knowledge of library operations and records storage procedures for retrieving materials and files for case workKnowledge of records managementWorking knowledge of state and federal court and administrative agency rules, procedures, and deadlinesThorough understanding of legal terminology and procedures pertinent to the area of assignment.
Candidates must be self-starters and work well in an ever-changing environmentCandidates must be comfortable utilizing webex teams and webex as the preferred communication methodThey must have strong technical skills and ability to creatively problem solveCandidates must have supported junior level associatesCandidates must be comfortable working collaboratively with the local offices/practice groups to develop and proactively identify solutions, bridge support gaps, etcCandidates must have a strong understanding of the various resources in the firm in order to guide and mentor junior level associates.
Required education and experience
Requires a high school diploma or equivalent.
Previous large law firm experience in a legal secretary capacity including support of junior level associates is required.
Physical demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this positionReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hearThe employee is occasionally required to reach with hands and armsThe employee must occasionally lift and/or move up to ten poundsSpecific vision abilities required by this position include close vision and ability to adjust focus.
Working environment
This position is remote and will work in a virtual office environment using standard computer equipmentThis position is preferred to work near one of our offices including: anchorage, austin, bellevue, boise, chicago, dallas, denver, los angeles, madison, new york, palo alto, phoenix, portland, san diego, san francisco, seattle, washington, d.c.
Overtime may be required during periods of high workload.
This position may be filled in denver and in accordance with the colorado equal pay act, the compensation range in denver for this position is $54k-$75k, depending on qualifications and experiencePerkins coie may provide a discretionary bonus annually and information regarding benefits can be found here.
