Job details
Job type full-time
Full job description
About us:
Sasha bruce youthwork (sby) is the leading provider of homeless youth services in the dc regionThrough the holistic integration of its pillars of opportunity, sasha bruce is able to provide safe homes, life skills, and workforce development to meet the unique needs of homeless youthFor more than 45 years, sasha bruce has implemented innovative interventions aimed at bringing an end to youth homelessness in the dc regionToday, its programs are in dc and prince george’s county, md reaching over 6,500 runaway, homeless, abused, and neglected youth, and their families.
Job summary:
Human resources specialist inputs and monitors hr related data in various systems, as well as manages the clearance process, to ensure accuracy and compliance.
Hours of work: full time: monday thru friday 9am-5pm; may need to work some extended weekday hours and/or weekends on occasion.
Duties and responsibilities:
Manage the clearance process for all candidates and program staff:
1) provide appropriate documents and authorization forms for both new hires and current staff to complete required clearances.
2) input clearance expiration dates in adp system and set alertsUpdate as necessary.
3) submit clearance documents/results to the funders for review and approval.
4) regularly track employees’ progress through clearance process.
5) review weekly reports provided by funders and follow-up with staff and managers to ensure that staff maintain suitability.
6) contact staff through email and by phone as needed.
7) prepare weekly status/suspension report and email to managers.
8) reconcile vendor invoices and process clearance reimbursement receipts/forms to submit to finance for payment.
9) stay abreast with clearance requirements, funder contacts, and vendor information.
10) annually audit clearance data to ensure accuracy.
11) regularly check and respond to hr related mail, the sby clearance email box, and phone messages.
12) establish rapport with funders/venders and regularly communicate with them to ensure staff/program compliance (fulfillment of contract obligations).
Participate in new hire orientation meetings, audits, and trainings, especially if clearance related.
Regularly check and respond to hr related mail, the sby clearance email box, and phone messages.
Establish rapport with funders/venders and regularly communicate with them to ensure staff/program compliance (fulfillment of contract obligations).
Participate in new hire orientation meetings, audits, and trainings, especially if clearance related.
Provide training on clearances and requirements as needed.
Reconcile pto balances and perform audits quarterly to ensure staff are properly coded in adpEnsure that any discrepancies (i.e– sick leave being taken for more than 3 days) are elevated to the srHuman resources manager.
Ensure human resources’ documents are up-to-date and in compliance to include hr posters.
Support the srHuman resources manager in the facilitation and completion of the performance management process.
Crosstrain with the hr generalist for understanding of both roles.
Act as a notary public for the company.
Provide coverage of the receptionist desk during lunch periods and as needed.
Perform other job-related duties as assigned.
Position qualification requirements:
High school diploma, ged, or equivalent (verification of foreign equivalency required) and three (3) years of experience with data entry and customer service dutiesPrevious experience managing clearances for a human service agency is a plus.
Must possess a keen eye for detail and be highly organized as well as have great ability to multitask all while maintaining confidentiality.
Ability to effectively communicate in english both verbally and in writing.
Experienced proficiency of microsoft office (word, excel, outlook, etc.), google mail and calendar, and adobeExperience with adp a plus.
Great work ethic, excellent time management, efficiency, problem solving, and customer service skills.
Expert data entry and database management skills.
Ability to obtain and maintain notary public certificate.
Ability to build and cultivate excellent business relationships.
Must have a commitment to ending youth homelessness, racial equity, inclusion, and issues central to sasha bruce youthwork’s mission.
