Job details
Job type full-time
Full job description
School/unit description:
The stanford institute for economic policy research (siepr) is stanford`s thought leader for understanding the economic challenges, opportunities, and policies affecting people worldwideFor 40 years, siepr`s mission has been to support research that informs economic policymaking while engaging future leaders and scholarsAt its core is siepr`s faculty over 100 faculty members representing all seven schools at stanfordWith siepr support, they study a vast array of economic policy-relevant areas in the u.sAnd worldwide, collaborating with other established and up-and-coming researchers from within and outside stanfordSiepr`s vibrant community of scholars shares knowledge and builds relationships among academics, government officials, the business community, and the public.
Siepr`s reach goes well beyond research support as it seeks to educate and energize a broad, diverse community of policymakers and influencers, including academics, students, business leaders, the media, and the public, about the most important economic issuesIt does this by connecting the research to policy areas and disseminating it to policymakers and influencers, providing state-of-the-art facilities and infrastructure, delivering cutting-edge thought leadership, and deepening relationships among various stakeholders by hosting frequent conferences and gatheringsSiepr`s vision is to raise living standards and improve quality of life by making economic policy more effective at all levels.
Our vpdor diversity journey:
We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
Position summary:
Siepr seeks a highly-motivated, professional and organized operations administrator (oa) to support a number of teams
At sieprThe primary support will be to the operations team, and the oa will be the first person most visitors see at siepr as s/he will be the primary receptionistThe oa will be the first point of contact for all operational needs – inventory, office move & reconfiguration logistics, and event support.
The oa will be supervised by siepr’s operations manager and will be responsible for serving as a resource on general
Inquiries and helping with administrative and operational support processes.
The successful candidate will be professional and willing to help out wherever it is neededThis is a 100% full time in person positionThe oa will have the ability to juggle competing demands and priorities with the highest degree of professionalism and accuracy and must possess excellent communication skillsThe oa must be able to exercise sound judgement in a variety of different situations.
Core duties:
Respond to inquiries, and determine and take appropriate action as requiredServe as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as neededCoordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representativesTrack completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.gTime cards, i9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Minimum requirements:
Education & experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience.
Physical requirements*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
- consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working conditions:
This position is a 100% in person roleThis role cannot be hybrid or remote.
Work standards:
Interpersonal skills: demonstrates the ability to work well with stanford colleagues and clients and with external organizations.
Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the university’s administrative guide, http://adminguide.stanford.edu.
Why stanford is for you
Imagine a world without search engines or social platformsConsider lives saved through first-ever organ transplants and research to cure illnessesStanford university has revolutionized the way we live and enrich the worldSupporting this mission is our diverse and dedicated 17,000 staffWe seek talent driven to impact the future of our legacyOur culture and unique perks empower you with:
Freedom to growWe offer career development programs, tuition reimbursement, or audit a courseJoin a tedtalk, film screening, or listen to a renowned author or global leader speak.
A caring cultureWe provide superb retirement plans, generous time-off, and family care resources.
A healthier youClimb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilitiesWe also provide excellent health care benefits.
Discovery and funStroll through historic sculptures, trails, and museums.
Enviable resourcesEnjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilitiesSpecific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibilityEmployees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
