Job details
Salary $3,144 - $4,083 a month job type full-time
Full job description
Description
Important note: as stated in governor’s proclamation 21-14, all employees engaging in work for the department of health are required to be fully vaccinated against covid-19 on or before october 18, 2021 or prior to your hire date (whichever date comes first)Proof of vaccination will be verified by the office of human resources after an employment offer has been extended and acceptedPlease reach out to the office of human resources at hr@doh.wa.gov if you need information on a medical or religious accommodation.
As a member of the covid-19 behavioral health group, this position contributes to the group and agency’s mission by providing administrative support to team members across multiple functionsThis will include general administrative duties such as note taking, scheduling, rostering, maintaining shared inboxes, document review and editing, routing requests, and other dutiesAdditionally, this position may contribute to virtual meetings by starting virtual meetings, building agendas, and facilitating meetingsThis position requires working well both independently in a virtual environment and collaboratively with team members on projects.
This is a full-time non-permanent position within the division of emergency preparedness and response (epr)The duration is twelve months from the date of hire.
The public health preparedness capabilities defined by the centers for disease control and the healthcare preparedness capabilities defined by the office of the assistant secretary for preparedness and response in addition to covid-19 specific response and recovery objectives will guide the work.
The mission of epr is to strengthen all-hazards preparedness capabilities and build strategic partnerships to minimize the health impacts the people of washington experience resulting from major emergencies and disasters.
Currently, this position may be located anywhere within the state of washingtonDue to the covid-19 pandemic, telework (mobile-work) is expectedWhen approved to return, the incumbent will work with their supervisor to identify an appropriate work schedule and balance, including telework and reporting to the tumwater, wa duty station for work activities.
About the department of health
The vision of the washington state department of health (doh) is equity and optimal health for allOur mission is to work with others to protect and improve the health of all people in washington state.
Our values
Good organizations know what they do and how they do itGreat organizations also understand why they do itOur values are:
Human-centered: we see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
Equity: we are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
Collaboration: we seek partnership and collaboration to maximize our collective impactWe cannot achieve our vision alone.
Seven generations: inspired by native american culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
Excellence: we strive to demonstrate best practices, high performance, and compelling value in our work every day.
Benefits of working for doh
Washington is america`s top state, according to u.sNews (2021), and provides one of the most competitive benefits packages in the nation.
Tumwater is a vibrant city just south of olympia, the state`s capital, with a small-town feel conveniently situated between seattle and portlandTumwater enjoys the benefits of an engaged and educated community and a well-supported school system, with two universities and a community college within a ten-mile radius.
We also offer:
A healthy life/work balance by offering flexible schedules and telework options for many positions.
Growth and development opportunities.
A wellness program that offers education, access to healthy food, and fitness classes.
Opportunities to serve your community through meaningful work.
A commitment to diversity and inclusion fosters an inclusive environment that encourages all employees to bring their authentic selves to work.
An infant at work program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
A modernized workplace.
Duties include
Managing shared team inboxes according to established processes, develop or refine processes as needed.
Updating internal team products such as organizational charts, process documents, and other administrative resources.
Assisting internal and external customers in a timely, thorough and courteous manner.
Assisting in managing and routing requests for the group such as logistics or information technology support requests.
Assisting teams by tracking status of products, work requests, meetings, presentations, and other items according to established processes.
Collecting material for and developing team and/or group emails to keep members up to state on the status of operations.
Supporting group in rostering, scheduling, activation, and staffing tasks.
Proofreading, reviewing, and editing documents as requested.
Assisting with administrative questions or needs of team members by communicating and collaborating with other doh staff.
Coordinating both small and complex large-scale meetings, conference calls and trainings with office and agency staff and a large variety of external partners.
What we’re looking for
Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect othersThey see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordinglyOur ideal candidate is outward even when confronted with others that are not open or collaborativeThey demonstrate resilience to model outward behaviors even when stressed or tired.
Required qualifications
Option 1: three (3) or more years of progressively responsible experience providing administrative and/or secretarial support in a professional office setting.
Or
Option 2: associate’s degree or higher; and one (1) or more years of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
And
Experience in the following:
O effectively using independent judgment to resolve complex issues, problems and prioritize work to meet deadlines.
O developing and improving team or office processes.
O scheduling, developing agendas, taking notes, and tracking action items.
O monitoring, tracking, and coordinating on status of work products.
O drafting, formatting, editing and proofreading complex documents.
O using remote meeting technology to scheduling meetings.
O using ms word to create, format and edit tables, columns and charts; import data and sort table data; insert and format sections, and create headers and footers.
O using ms excel to create and manipulate large or complex spreadsheets, use complex mathematical formulas to calculate data and link worksheets; import data from other sources, filter lists, and create and format charts and graphs.
O using ms outlook to compose, send and respond to emails; coordinate schedules and calendar appointments.
Application process
Intrigued? click `apply` to submit your detailed application profile along with the following:
1A cover letter, describing how you meet the qualifications and why you are interested in this position.
2A current resume.
3Three (3) or more professional references, to be listed in your profile under the references section which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or ledPlease do not attach any letters of recommendation.
Important note: do not attach documents that contain a photo or private information (social security number, year of birth, transcripts, etc.) or documents that are password protectedThese documents will not be reviewed and may cause errors within your application when downloaded.
Applicants wishing to claim veterans preference should attach a copy of their dd-214 (member 4 copy), ngb 22, or signed verification of service letter from the united states department of veterans affairs to their applicationPlease remove or cover any personally identifiable data such as social security numbers and year of birth.
The washington state department of health (doh) is an equal opportunity employerDoh strives to create a working environment that is inclusive and respectfulWe prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
This is a position covered by a bargaining unit for which the washington federation of state employees (wfse) is the exclusive representative.
Conditions of employment/working conditions
Important note: for wgs only: important note: as stated in governor’s proclamation 21-14, all employees engaging in work for the department of health are required to be fully vaccinated against covid-19 on or before october 18, 2021Proof of vaccination will be verified by the office of human resources after an employment offer has been extended and acceptedPlease reach out to the office of human resources at hr@doh.wa.gov if you need information on a medical or religious accommodationSee vaccine requirement timeline.
With or without an accommodation, i am willing and able to:
Legally operate a state- or privately-owned vehicle or provide alternative transportation.
Occasionally work more than 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends.
When the state or agency emergency operations center is activated, must be willing and able to work 12+ hour shifts, including overnight shiftsIn an extended major emergency, shift work can go on for a long period with few days off.
If you have questions, need alternative formats or other assistance please contact recruitment@doh.wa.gov , or tdd relay at 1-800-833-6384 or 7-1-1Technical support is provided by neogov, 855-524-5627 (can’t log in, password or email issues, error messages).
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Supplemental information
This recruitment may be used to fill other positions of the same job classification across the agencyOnce all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the application process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the supplemental questions must be verifiable on the detailed applicant profile submitted.
