Job details
Job type full-time
Full job description
About swing:
On average, u.sStudents are with substitute teachers for 5% of the typical school yearThat means our students have substitute teachers for more than six months of their k-12 school careerThe problem? we`re suffering from a national shortage of substitute teachers.
Swing education is a tech startup based out of san mateo, ca focused on tackling the substitute teacher shortageWe make it easy for great schools and quality subs to find each otherWe help schools access more subs and offload tedious work (recruiting, screening, payroll, etc.) and we help subs find jobs, gain experience and build their professional network.
Swing is a revenue generating, series b, yc company (through imaginek12)To learn more about swing visit www.swingeducation.com.
Position summary:
As the payroll manager, you will be responsible for ensuring swing education is in compliance with state and federal employment lawsYou will ensure compliance with employee pay, bonuses, vacation, sick time,in addition to current temporary local and state pay laws and taxes/withholdings, etcYou will review, correct, and process timesheets and payroll on a rolling weekly basis and/or whenever neededYou are an excellent communicator, a natural learner, an out-of-the-box thinker and a problem solverTo succeed in this role, you must be empathetic, highly-organized, adaptive and able to work in a fast-paced environment.
This role works closely with swing teams including customer experience, compliance, engineering and human resourcesYou will be responsible for ensuring that swing education is meeting all state and federal employment law guidelines, including but not limited to meal break compliance, tax laws and accuracy of timesheetsYou will also work closely with the adp payroll team to ensure adp is compliant and timely with our specific needs and any state and federal changes that need to be implemented on an ongoing basisYou will be expected to join all bi-weekly and monthly adp partnership calls and escalate issues as necessary.
Essential duties and responsibilities:
Manages, prepares and processes timekeeping, adjustments and payroll reporting for multiple states
Contacts employees via zendesk ticketing and phone to correct inaccurate or missing timesheets
Ensures accurate and timely processing of payroll including new hires, terminations, and manual payments
Ensuring payments are made on time within each state`s guidelines
Maintain knowledge of various state and federal payroll guidelines
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including wages, benefits, garnishments, taxes, and other deductions
Prepares and maintains accurate records and reports of payroll transactions
Prepares final payroll and acts as company representative to approve weekly payroll
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices in collaboration with adp payroll partner and internal compliance manager
Identifies and recommends updates to payroll processing software, systems, and procedures
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
Facilitates internal and external payroll audits by; audits include: w-4s, payroll reports, payroll balance sheets, benefit deductions, overtime, as well as providing records and documentation for external auditors
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Owner and company advocate for all payroll processes and systems
Performs other duties as assigned
Requirements and qualifications:
Bachelors degree in accounting, business administration, human resources, or related field required
3-5 years of related payroll experience required
Specific payroll experience in ca strongly preferred or knowledge of ca payroll and labor laws
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
Ability to review and analyze all payroll functions to ensure accuracy and compliance
Ability to recommend and implement process improvements
Excellent organizational skills and attention to detail
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
Excellent organizational and time management skills
Proficient with excel required
Proficient with adp payroll and timekeeping software strongly preferred
Compensation:
Salary is commensurate on experience and is adjusted for cost of living standards dependent on position locationSwing education offers a comprehensive benefits package which includes the following perks:
Medical/dental/vision benefits
Generous pto
Paid holidays
Family leave
Stock options
Professional development reimbursement program
Mission-driven work
Fun, collaborative, balanced culture
This is a remote position.
