Job details
Job type full-time
Full job description
Overview:
The accounts payable administrator is responsible for assisting the manager, accounts payable, in meeting goals and deadlines set forth for the accounts payable groupThis position requires excellent organizational, communication and interpersonal skillsA working knowledge of office processes and related computer software and electronic communications tools is essential, as is the ability to communicate with all levels of staff.
Responsibilities:
Set up new vendors and verify that all information received is complete and accurate.
Scan and code invoices in a timely and accurate manner, ensuring that the proper workflow is selected for invoice approval.
Ensure real estate tax bills are processed and mailed in a timely basis and real estate tax bill tracker is updated weekly.
Post all approved invoices on a weekly basis in accordance with the corporate and property schedules, commit invoices for payment, run weekly commit report and pull necessary backup in a timely manner.
Process the weekly check run, eft file and manual checks.
Assist with the weekly check run reconciliation.
Process weekly funding package.
Assist vendors with invoice and payment inquiries.
Maintain communication with corporate personnel and regional staff, including inquiries on payment status, and questions on invoice coding.
Assist in providing copies of cancelled checks, invoices, and other relevant reports out of yardi payscan to auditors and other individuals within the organization.
Assist with the administration of our automated expense reporting system, expense anywhere, including setup of new employees, exporting and reporting inquiries, and additional tasks as needed.
Assist with voids, stop payments, check re-issue when needed and work on resolving stale-dated checks on a monthly basis.
Assist with creating and maintaining desk procedures.
Training new users on roles/responsibilities and reporting capability within payscan.
Resolving any posi-pay issues with pnc bank.
Assist with 1099 preparation.
Perform special projects as needed.
Qualifications:
A bachelor’s degree or equivalent job experience.
One year of accounts payable experience required.
Ability to work in a fast paced environment, with the ability to multitask and meet deadlines.
Must be a team oriented, problem solver.
Strong communication skills, both verbal and written, are essential.
Strong attention to detail and solid analytical skills a must.
Ability to review own work for quality and completeness will be a key to success.
Proficiency with computerized accounting software (yardi preferred) as well as microsoft excel and word.
Ability to collaborate with internal and external teams.
Must be fully vaccinated against covid prior to your start date and provide proof of your full vaccination on your date of hire.
Company overview: the rmr group llc, or rmr, is a leading u.sAlternative asset management company, unique for its focus on commercial real estate (cre) and related businessesIt conducts substantially all business for its parent company, the rmr group inc(nasdaq: rmr)Rmr’s vertical integration is strengthened by more than 600 real estate professionals in over 30 offices nationwide who manage $32 billion in assets under management and leverage more than 30 years of institutional experience in buying, selling, financing and operating creRmr benefits from a scalable platform, a deep and experienced management team and a diversity of real estate strategies across its client companiesRecently, rmr has been recognized by the boston globe as a “top place to work,” by fortune magazine as one of the “100 fastest growing companies,” by the environmental protection agency (epa) as an “energy star partner of the year,” by boston business journal as the “fastest growing middle market company in massachusetts” and ranked 9th on commercial property executive’s top commercial property management companiesRmr is headquartered in newton, ma and was founded in 1986For more information, please visit www.rmrgroup.comFollow rmr on linkedin and on twitter @the_rmr_group.
