Job details
Salary $65,180 - $84,732 a year job type full-time
Full job description
Duties
Summary
This position is located in department of homeland security (dhs), united states coast guard (uscg), field office of the chief administrative law judge (alj), alameda, ca.
Responsibilities
You will provide support for the alameda administrative law judge (alj) in the processing and presiding over of administrative proceedings for the u.sCoast guard and numerous other federal agenciesYou will review and summarize filings in a computerized docketing system; prepares and transmits notices, judgments and orders; and interacts with the public, including answering inquiries into case status and filing proceduresSpecial projects and assignments delegated include responding to freedom of information act (foia) or record requests and processing foia appeals for dhs agencies.
Being a civilian working for the cg makes you a valuable team memberTypical duties includes:
Reviewing complaints, pleadings, motions, petitions, foia requests, records of proceedings, and other similar legal transactions to ensure compliance with legal requirements and technical accuracy.
Independently drafting routine legal documents, approving settlement agreements, default orders, admission orders, and drafting correspondence via email to all parties.
Determining and maintaining status for court cases for u.sCoast guard and other federal agency`s proceedingsMaintaining docket calendarsClosing out case files or system of legal records, annotating indices and status records, compiling workload and status reports, and locating and abstracting data from files and records.
Responding to inquiries and complex requests for current information on cases from judges, court administrators, client agencies, expert witnesses, parties to the cases, and the general public.
Establishing and maintains case files containing charging documents, pleadings, interrogatories, requests to admit, requests for production or inspection, motions, affidavits, exhibits, evidence, court orders, settlement agreements and other general correspondence.
Receiving correspondence and documents, such as case documents associated with u.sCoast guard cases and other federal agency casesProviding drafting assistance for simple orders and noticesAssisting with editing and legal research of drafts authored by alameda alj and attorney.
Following established procedures to implement manual and computerized systems to track cases filed with the alameda alj office.
Travel required
Not required
Supervisory status
No
Promotion potential
09
Job family (series)
0950 paralegal specialist
Similar jobs
Paralegals
Requirements
Requirements
Conditions of employment
U.sCitizenship is required.
Telework available upon approval from supervisor
All qualification requirements must be met by the closing date of the announcementThis includes time-in-grade requirements for current status employees applying through merit promotion proceduresStatus applicants applying for a promotion must have 52 weeks of service at the next lower grade.
Qualifications
Applicants must have one year of specialized experience equivalent to the gs-7 level if in the federal service or master`s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or ll.bOr j.d., if related or a combination of specialized experience and education.
Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.
Examples of specialized experience includes: reviewing supporting documents submitted to determine whether the requestor meets eligibility requirements and to ensure compliance with legal requirements and technical accuracy; determining and maintaining status for court cases for federal agency`s proceedings; closing out case files or system of legal records, annotating indices and status records, compiling workload and status reports, and locating and abstracting data from files and records; responding to inquiries regarding filings; receiving legal correspondence and documents, such as case documents; performing preliminary screening of substantive materials prior to review by judges or attorneys; providing drafting assistance for simple orders and notices, and assisting with editing and legal research of drafts; following established procedures to implement manual and computerized systems to track cases; disposing of recurring or minor legal matters and referring more complex matters for resolution by judges or attorneys; establishing and maintaining case files containing charging documents, pleadings, interrogatories, requests to admit, requests for production or inspection, motions, affidavits, exhibits, evidence, court orders, settlement agreements and other general correspondence; and annotating case files for missing information, inconsistent materials, and applicable sections of the law.
National service experience (i.e., volunteer experience): experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
The office of personnel management (opm) must authorize employment offers made to current or former political appointeesIf you are currently, or have been within the last 5 years, a political schedule a, schedule, c, non-career ses or presidential appointee employee in the executive branch, you must disclose this information to the human resources office.
Education
This position does not have a positive education requirementIf you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of educationSee required documents section for detail.
Foreign education: education completed in foreign colleges or universities may be used to meet federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the united statesIt is your responsibility to provide such evidence with your applicationSee recognition of foreign qualifications click here.
Additional information
Applicants will be required to complete questions contained on the declaration for federal employment (of-306) at the time a tentative job offer is madeCertain responses on the form could pose a problem with suitability for employment determinationsIf you receive a conditional offer of employment for this position, you will be required to complete/make updates to the of-306 and to sign and certify the accuracy of all information in your application, prior to entry on dutyFalse statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.
Dhs uses e-verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the united statesLearn more about e-verify, including your rights and responsibilities at click here
Recruitment incentives may be authorized.
Moving expenses will not be paid.
All federal employees are required to have federal salary payments made by direct deposit.
The department of homeland security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 cfr § 213.3102(u), and/or disabled veterans with a compensable service-connected disability of 30 percent or more as defined by 5 cfr § 315.707Veterans, peace corps/vista volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the dhs missionIf you are a member of one of these groups, you may not have to compete with the public for federal jobsTo determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing human resources office listed at the bottom of this announcement.
More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued.
If you need a reasonable accommodation for the application and hiring process, please contact 202-795-6328Decisions on granting reasonable accommodation will be made on a case-by-case basisVisit reasonable accommodation
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your résumé and supporting documentation to ensure you meet the basic qualification requirementsIf you meet the minimum qualifications, your experience, education and training will be rated using the on-line self assessment questions that are based on the following competencies or knowledge, skills, and abilities needed to perform this job:
Knowledge and understanding of legal proceedings, case management, and familiarity with the administrative procedures act.
Knowledge of and ability to review and manage legal documents and correspondence.
Knowledge of grammar, spelling, punctuation, and required formats such as those found in a legal office.
Knowledge of several types of software for various office needs, including word processing, spreadsheets, form preparation, and office management software.
Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the positionTherefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.
If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.
Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned
To preview questions please click here.
Background checks and security clearance
Security clearance
Other
Drug test required
No
Position sensitivity and risk
Non-sensitive (ns)/low risk
Trust determination process
Credentialing, suitability/fitness
Required documents
Required documents
Your resume
Your responses to the online questionnaire
Current or former federal employees, submit a copy of your most recent sf-50, notice of personnel action, that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest gradeExamples of appropriate sf-50s include promotions, with-in grade increasesPerformance award are not acceptable.
If you are qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/universityThe transcript must reflect the college/university name and/or logoApplicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selectedIf selected, official transcripts are required prior to establishing your start dateForeign education completed in foreign colleges or universities may be used to meet education requirements if you can show that it is comparable to education received in u.sAccredited institutionsProvide proof with your applicationPlease see click here.
If you are claiming special priority selection rights under the interagency career transition assistance program (ictap), you must submit a copy of your agency notice, most recent performance rating and most recent sf-50, noting your current position, grade level and duty locationIf you have never worked for the federal government, you are not ictap eligibleTo be considered eligible, you must be placed in the well-qualified category for this positionPlease see ictap eligibility.
If you are claiming veterans’ preference, submit the following documentsPlease see feds hire vets for detail.
AVeterans claiming 5 point veterans` preference must submit legible member 4 copy dd214(s) indicating character of service5-point preference will not be granted if appropriate documentation is not submitted.
B30% disabled veterans must submit their member copy 4 dd-214(s), which includes character of service, and va disability letter with percentage of disability or documentation of disability determination from a branch of the armed forces which reflects a compensable service-connected disability of 30% or more.
COther 10 point preference eligibles must submit applicable member copy 4 dd-214(s), which includes character of service, and provide documentation of your other 10 point preferenceIf claiming 10 point preference, you must provide required documentation described on the back of the sf-1510-point preference will not be granted if appropriate documentation is not submitted with your application.
DIf you are a current active duty military member who does not have a dd214 and is claiming preference under the veterans opportunity to work (vow) act, you must submit certification from the armed forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certificationCertifications must be on letterhead from the appropriate military branch and include: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will beginCertifications must be signed by, or by direction of military members’ military personnel offices, unit commanders or higher headquarters.
If you are requesting consideration under executive order 13473, you must submit proof of eligibilityAt a minimum to confirm eligibility for purposes of appointment based on relocation under these provisions a spouse of a service member must provide a copy of the marriage certificate or other documentation verifying marriage and a copy of the military pcs orders assigning the service member to a certain postThe pcs orders must state the member`s spouse was authorized on the military ordersProof of eligibility based on disability and deaths resulting from active duty service is outlined here.
8Opm must authorize employment offers for former or current political appointeesIf you are currently, or have been within the last 5 years, a political schedule a, schedule c or non-career ses employee in the executive branch, you must disclose this informationSubmit proof of your former or current status, such as your sf-50Please see here.
All documentation as outlined above must be received by the closing date of the announcementIf you are unable to submit your documents electronically, you may fax or mail the documentsA fax cover sheet will be provided to you from the system with fax number and instructionsRequired documents will also be accepted by mail and must be received by the closing date of the announcementThe mailing address is commandant (cg-123hq), attn office of civilian human resources (jobs), us coast guard, 2703 martin luther king jr ave se, stop 7912, washington, dc 20593-7912.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Dhs offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; thrift savings plan [similar to a 401(k)]; flexible spending account; employee assistance program; personal leave days; and paid federal holidaysOther benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centersDhs is committed to employee development and offers a variety of employee training and development opportunitiesFor more information, go to the dhs careers website and select “benefits”Disabled veteran leave will be available to any federal employee hired on or after november 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Individuals with disabilities
Federal employees - competitive service
Current or former competitive service federal employees.
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Peace corps & americorps vista
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Merit promotion, status candidates, current federal employees, former federal employees, overseas employees, former overseas employees, ctap, ictap, vra, veoa, 30% disabled, schedule a, individuals with disabilities, military spouses, peace corps, americorps, vista for definitions of common terms found in this announcement click here
