Job details
Salary $39,311 - $56,790 a year job type full-time
Full job description
Duties
Summary
This position is a administrative support assistant, gs- 0303-6/7
This position is also open to status candidates under announcement mr-22-11246760-kc-mpYou must apply to each announcement separately if you wish to be considered under both recruitment methods.
Please see salary pay tables here for specific salaries at each location advertised.
Responsibilities
As a administrative support assistant your duties will include, but are not limited to, the following:
Develops and formulates field level budget including estimate, justifications, and all financial activities.
Reviews financial documents for accuracy.- prepares acquisitions for supplies, equipment and construction meeting station needs.
Employee is required to hold a procurement warrant.
Provides instruction and training in all automated systems to include hands on training and continuing phone support.
Provides guidance and assistance to staff in all personnel functions.
Coordinates computer hardware and software acquisitions.
Prepares reports associated with property, training, vehicle use, energy, equipment, safety, travel, and various other special reports as requested.
Arranges, attends, and prepares informational packets for meetings and conferences.
Reviews, formats and prepares all official correspondence.
Maintains fleet and submits monthly vehicle usage reports in fbms.
Prepares and receives all ingoing and outgoing mail and distributes to staff accordingly.
Receives all incoming calls on the office mainline and directs to appropriate staff or to the correct organization.
Travel required
Occasional travel - you may be expected to travel for this position.
Supervisory status
No
Promotion potential
7
Job family (series)
0303 miscellaneous clerk and assistant
Similar jobs
Assistants, office
Office assistants
Requirements
Requirements
Conditions of employment
Must be a u.sCitizen or national.
Individuals assigned male at birth after 12-31-59 must be registered for selective serviceTo verify registration visit sss.gov.
Resume and supporting documents (see Apply Now).
Suitability for employment, as determined by background investigation
Probationary period: selectees may be required to successfully complete a probationary period.
Qualifications
Only experience and education obtained by 10/08/2021 will be considered.
In order to qualify for this position you must possess the minimum qualifications for the grade level to which you are applying to.
Minimum qualification [gs-06] one year of specialized experience comparable in scope and responsibility equivalent to grade gs-05 in the federal service (experience may have been obtained in public or private sectors)Experience must include knowledge of administrative functions (e.g., payroll, personnel, travel, and/or correspondence) , various word processing and spreadsheet software, coordinating procurement and contracting regulations, policies, and procedures; and meeting and dealing effectively with othersYour resume must contain sufficient detail to prove you have one year of experience performing these duties.
Minimum qualification [gs-07] one year of specialized experience comparable in scope and responsibility equivalent to grade gs-06 in the federal service (experience may have been obtained in public or private sectors)Experience must include knowledge of administrative functions, various word processing and spreadsheet software, coordinating procurement and contracting regulations, policies and procedures; knowledge of annual work planning and analyzing funding requirements; preparing and reviewing travel vouchers; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining records filing system; knowledge of personnel functions, procedures, preparation, and monitoring of personnel actions; meeting and communicating effectively with others.
Your resume must contain sufficient detail to prove you have one year of experience performing these dutiesExperience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
Education
There is no education substitution at these grade levels for this position.
Additional information
Telework:
Albuquerque, nm: this position is not suitable for telework
East orland, me: this position is suitable for telework and may be allowed to telework with supervisory approval.
Additional vacancies: one or more positions may be filled from applications received under this announcement in the advertised office or other u.sFish & wildlife service offices in the local commuting area.
Career transition assistance plan (ctap) or interagency career transition assistance plan (ictap): department of interior (doi) career transition assistance plan (ctap) procedures apply in filling this vacancyCtap/ictap provides placement assistance to permanent federal employees who are surplus, displaced, or involuntarily separatedApplicants claiming ctap/ictap eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current sf-50 noting position, grade level, and duty location with their applicationTo be considered under ctap/ictap, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on ctap and ictap click here
Shared certificates: applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other bureaus/offices within the department of the interior (doi) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting areaApplying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcementYour qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this positionYou will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Knowledge of fund accounting, methods, procedures and techniques used in maintaining, balancing, and reconciling multiple natural resource accounts with extensive sub-activity accounts, including an understanding of interrelationships between appropriations and subsidiary accounts in order to analyze and determine need for adjustment to balance accounts.
Ability to use an automated financial accounting and budget tracking system.
Knowledge and understanding of governmental procurement, and contracting regulations, policy, and procedures.
Ability to communicate orally and in writing in order to establish and maintain effective relationships with all levels of management.
Knowledge of human resources support functions to provide information, process payroll records, initiate personnel actions, and enter information into an automated system
Knowledge of federal travel regulations to review travel vouchers for adherence to regulations and advise staff on preparing travel vouchers and authorizations.
Occupational reading
Occupational reasoning
Occupational judgment
Occupational interaction
Accountability
Attention to detail
Customer service
Flexibility
Integrity/honesty
Interpersonal skills
Learning
Self-management
Stress tolerance
Teamwork
Cut score: the assessment includes a cut score based on the minimum level of required proficiency in these critical general competenciesYou must meet or exceed the cut score to be consideredYou will not be considered for the position if you score below the cut score or fail to complete the assessment.
In order to be considered for this position, you must complete all required steps in the processIn addition to the application and application questionnaire, this position requires an online assessmentThe online assessment measures critical general competencies required to perform the job.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from considerationCheating on the online assessment may also result in your removal from considerationPlease follow all instructions carefully when applying, errors or omissions may affect your eligibility.
All qualified candidates will be assigned to a quality categoryThe category assignment is a measure of the degree in which your background matches the competencies required for this positionThe category ratings for this position are: best qualified, well qualified, and qualified
The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality categoryVeterans` preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the gs-09 level or higher).
Background checks and security clearance
Security clearance
Not required
Drug test required
No
Position sensitivity and risk
Noncritical-sensitive (ncs)/moderate risk
Trust determination process
Suitability/fitness
Required documents
Required documents
You must submit a complete application packageWe will not make assumptions about your experience and/or education.
Required documents:
1Resume: you are highly encouraged to use usajobs resume builder to ensure all required information is included in your resumeIf you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job dutiesInclude name and address of employer; supervisor name and telephone numberAdditional information on what to include can be found hereYour experience needs to address every required qualification.
Additional documentation, if applicable:
1Cover letter
2Veterans` preference documentation: if you are a veteran with preference eligibility and you are claiming 5-point veterans` preference, you must attach a copy of your dd-214 member copy 2 or 4 showing you were honorably dischargedIf you are claiming 10-point veterans` preference, attach an sf-15, application for 10-point veterans` preference in addition to the proof required by that form (i.eVa letter)You may not be awarded preference if you do not attach the correct veteran documentation as specified above.
3Ctap/ictap documentation: if you are applying under ctap or ictap, you must submit proof of eligibility under 5 cfr 330.602(a) for ctap and 5 cfr 330.704 for ictapThis includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent sf-50 (notification of personnel action) showing your position, grade level, and duty locationPlease annotate your application to reflect that you are applying as a ctap or ictap eligible.
If you are requesting a reasonable accommodation to the usa hire competency based assessments, submit documentation to support your request, including the reasonable accommodation request form found here
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application packageIt is your responsibility to ensure all required documents have been submitted
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
The public
U.sCitizens, nationals or those who owe allegiance to the u.s.
Clarification from the agency
U.sCitizens, ctap
