Job details
Salary $72,750 - $113,362 a year job type full-time
Full job description
Duties
Summary
This position is a administrative officer, gs- 0341-11/12 working in falls church, virginia for the r9-division of budget and technical support.
Responsibilities
As a administrative officer your duties will include but are not limited to the following:
At this developmental level, the incumbent provides advice and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plansProvides substantive input and analysis for management decisions by articulating administrative management requirements.
Plans and conducts analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectivenessStudy areas include functions such as overtime cost, logistical support, automated applications for administrative functions, office and facility space, telecommunications requirements, word processing systems, duplicating equipment, and work distributionInterprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems.
Analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resourcesAnalyzes historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planningIdentifies actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyzes conditions, and recommends adjustments and solutions.
Provides coordination, direction and policy interpretation and guidance for the preparation, revision, monitoring, and evaluation of organization budget estimates and full-time equivalent (fte) needsEvaluates budgetary and fiscal data for consistency with previous estimates; current levels of program operations; and anticipated changes in mission, staffing, and funding levels.
Serves as an advisor and liaison on human resources matters by coordinating organizational needs with human resources office requirements and facilitating the accomplishment of various human resource management programsAnalyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resourcesWorks with servicing human resources office representatives to identify and resolve human resources needs and problems.
Conducts personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentationAdvises managers and supervisors on proposed personnel actions ensuring that ftes are not exceededAdvises management and ensures timely processing in personnel matters of promotion, step increases, incentive awards, health benefits, payroll, leave balances, tsp, retirement information, awards, and career development opportunitiesAdvises management in decisions involving organizational structure, training, orientation, and employee counseling, ensuring potential issues or concerns are brought to the attention of management, and recommending alternative actions for resolution.
Responsible for overall organizational procurement activitiesAdvises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of fundsProvides guidance and/or personally prepares procurement documents, determines appropriate sources, conducts market research, and prepares justifications as necessary.
Ensures that expense items are obligated and invoices are processed in accordance with the service`s financial management guidelines and with regulatory and legal requirements.
Travel required
Occasional travel - you may be expected to travel for this position.
Supervisory status
No
Promotion potential
12
Job family (series)
0341 administrative officer
Requirements
Requirements
Conditions of employment
Must be a u.sCitizen or national.
Individuals assigned male at birth after 12-31-59 must be registered for the selective serviceTo verify registration visit sss.gov.
Resume and supporting documents (see Apply Now).
Merit promotion applicants must meet time-in-grade requirement as defined in 5 cfr 300, subpart f.
Suitability for employment, as determined by background investigation.
Probationary period: selectees may be required to successfully complete a probationary period.
Qualifications
Only experience and education obtained by 10/12/2021 will be considered.
In order to qualify for this position you must possess both the basic requirement and minimum qualification.
Minimum qualification [gs-11]
Possess 1 year of specialized experience equivalent to gs-09 levelExamples of specialized experience include participating in the formulation of annual operating budgets; identifying reconciliation of a wide range of monthly expenditures against allocated funding; utilizing spreadsheets and administrative system reports on obligations and expenditures; interpreting personnel policies for recruitment actions and appointment authoritiesOr
I have a ph.dOr equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree in an accredited or pre-accredited college or university in a related fieldGraduate level education must demonstrate the competencies necessary to do the work of the position; examples of qualifying fields include business administration, finance, law or similarOr
A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement
Minimum qualification [gs-12]
One year of specialized experience equivalent to at least the gs-11 grade level in the federal serviceExamples of experience include: providing advisory services to management and employees in a variety of administrative areas such as program operations, budget and finance, human resources, program management, procurement, travel, office support functions; formulation and executing annual operating budgets; analyzing budget/fiscal reports; identifying reconciliation of a wide range of monthly expenditures against allocated funding; utilizing spreadsheets and administrative system reports on obligations and expenditures; and applying a variety of complex federal laws, regulations, policies and guidelines sufficient to plan, develop and implement all aspects of an administrative program to improve program effectiveness and efficiency.
Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
Time in grade requirement: applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the joaSpecifically,
IArea of consideration.
IiTime-in-grade (tig) requirements as specified in 5 cfr 300, subpart f.
IiiTime after competitive appointment as specified in 5 cfr 330.502.
IvQualification requirements outlined in opm`s qualifications standards for general schedule positions or for federal wage system (fws), wage grade positions, applicants are evaluated using the opm job qualification system for trades and labor occupations and the job element examining method
Your sf-50 will be used to confirm you meet all requirements
Education
Proof of education: all applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student nameIf any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution`s registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of unitsUnofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
Pass/fail courses: if more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
Graduate education: one academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time studySuch study may have been performed on a full-time or part-time basisIf you cannot obtain your graduate school`s definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
Foreign education: if you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign educationFor further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
Telework:
This position is suitable for telework and may be allowed to telework with supervisory approval.
Additional vacancies: one or more positions may be filled from applications received under this announcement in the advertised office or other u.sFish & wildlife service offices in the local commuting area.
Career transition assistance plan (ctap) or interagency career transition assistance plan (ictap): department of interior (doi) career transition assistance plan (ctap) procedures apply in filling this vacancyCtap/ictap provides placement assistance to permanent federal employees who are surplus, displaced, or involuntarily separatedApplicants claiming ctap/ictap eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current sf-50 noting position, grade level, and duty location with their applicationTo be considered under ctap/ictap, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on ctap and ictap click here
The land management workforce flexibility act (lmwfa),p.l114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures.
For eligibility information click here: usajobs help center | land management
Public land corps (plc) hiring authority: served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the plc and received a certificate of non-competitive eligibilityCompleted most recent corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 yearsAppointment must be effected within the 2 year period.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcementYour qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this positionYou will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Decision making
Integrity/honesty
Interpersonal skills
Learning
Reading
Reasoning
Self-management
Teamwork
In order to be considered for this position, you must complete all required steps in the processIn addition to the application and application questionnaire, this position requires an online assessmentThe online assessment measures critical general competencies required to perform the job.
Cut score: the assessment includes a cut score based on the minimum level of required proficiency in these critical general competenciesYou must meet or exceed the cut score to be consideredYou will not be considered for the position if you score below the cut score or fail to complete the assessment.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from considerationCheating on the online assessment may also result in your removal from considerationPlease follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Background checks and security clearance
Security clearance
Other
Drug test required
No
Position sensitivity and risk
Noncritical-sensitive (ncs)/moderate risk
Trust determination process
Credentialing
Required documents
Required documents
You must submit a complete application packageWe will not make assumptions about your experience and/or education.
Required documents:
1Resume: you are highly encouraged to use usajobs resume builder to ensure all required information is included in your resumeIf you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job dutiesInclude name and address of employer; supervisor name and telephone numberAdditional information on what to include can be found hereYour experience needs to address every required qualification.
2Sf-50: (non-award), or equivalent notification of personnel action if you are a current or former federal employeeYour sf-50 (non-award) must show tenure code 1 or 2 in block 24, and position occupied code 1 (competitive service) in block 34If you have previously held a higher grade than the grade/position you currently occupy, you must submit a copy of the last non-award sf-50 you received for that positionIf you have any questions regarding which sf-50`s to submit, it is highly recommended that you contact the person listed on this vacancy announcement before the closing date.
Note: federal employee who has reinstatement eligibility please review the Apply Now for reinstatement page for all required documents.
Note: you must submit all sf-50s and performance information for each period of temporary/term employment if you are requesting to be considered land management workforce flexibility act eligibilityFor public land corp eligibility, a copy of the certificate of eligibility for non-compliance hiring based for public land corps service is required for verification of eligibility.
3Performance appraisal: please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.gSuperior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 yearsAny performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting officialThe selecting official will review this documentation and give it due weight consideration during the overall selection processIf you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not availablePlease indicate if any prior performance appraisals/evaluations were at an acceptable level.
Additional documentation if applicable:
1Cover letter
2Veterans` preference documentation: if you are a veteran with preference eligibility and you are claiming 5-point veterans` preference, you must attach a copy of your dd-214 member copy 2 or 4 showing you were honorably dischargedIf you are claiming 10-point veterans` preference, attach an sf-15, application for 10-point veterans` preference in addition to the proof required by that form (i.eVa letter)You may not be awarded preference if you do not attach the correct veteran documentation as specified above.
3Ctap/ictap documentation: if you are applying under ctap or ictap, you must submit proof of eligibility under 5 cfr 330.602(a) for ctap and 5 cfr 330.704 for ictapThis includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent sf-50 (notification of personnel action) showing your position, grade level, and duty locationPlease annotate your application to reflect that you are applying as a ctap or ictap eligible.
4College transcripts: please refer to the education section above for additional informationUnofficial transcripts are acceptableA copy of your official transcripts may be required if you are selected.
If you are requesting a reasonable accommodation to the usa hire competency based assessments, submit documentation to support your request, including the reasonable accommodation request form found here(https://help.usastaffing.gov/apply/images/5/59/usahireaccommodationrequestform41418.pdf)
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application packageIt is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
Internal to an agency
Current federal employees of this agency.
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Clarification from the agency
Doi-wide: open to current department of the interior and its bureaus, or u.sFish and wildlife service career or career-conditional federal employees, land management eligibles (current or former doi), ctap.
