Job details
Salary $64,649 - $84,049 a year job type full-time
Full job description
Duties
Summary
As administrative officer you will be responsible for administrative guidance, oversight, and support for two refuge complexes (mid-columbia river and central washington) comprising seven national wildlife refuges and one national monument near the columbia river in washington and oregon, including cold springs, columbia, conboy lake, mckay creek, mcnary, toppenish and umatilla refuges, and the hanford reach national monument.
Note: close date extended to 10/08/2021.
Responsibilities
Major duties include:
Responsible for all administrative services: supervising, advising staff on administrative policies, and training employees engaged in providing administrative support and office services for all activities involving supply and property management, mail and file services, travel, payroll, records and reports, procurement of goods and services, preparation and tracking of contracts and cooperative agreements, coordination and tracking of human resources actions (recruitment, hiring, promotions, tours of duty, etc.), vehicle management, and related services.
Formulates, executes and oversees the station budgets for two refuge complexesIdentifies and analyzes major changes and potential trends in funding for personnel and material needs, manpower availability, and other administrative support mattersConstantly formulates and advises management regarding alternatives for the use of available funds, and the feasibility of pursuing
And obligating additional, special funding sourcesServes as a fully functional member of the business team for the mid-columbia river and central washington refuge complexes, as a partner in accomplishing the programs and mission of the office.
As a team leader, the incumbent exercises a broad range of lead responsibility over all employees assigned to the branchThis includes responsibility for the following planning work to be accomplished by subordinates, setting priorities, preparing schedules for completion of work, and evaluating performance.
Oversees the information technology (it) program and coordinates it assignments in order to ensure that systems support meets
Station needs.
Travel required
25% or less - you may be expected to travel for this position.
Supervisory status
Yes
Promotion potential
11
Job family (series)
0341 administrative officer
Requirements
Requirements
Conditions of employment
Must be a u.sCitizen or national
Individuals assigned male at birth after 12-31-59 must be registered for the selective serviceTo verify registration visit sss.gov.
Resume and supporting documents (see Apply Now)
Suitability for employment, as determined by background investigation
Probationary period: selectees may be required to successfully complete a probationary period.
Merit promotion applicants must meet time-in-grade requirement as defined in 5 cfr 300, subpart f.
Driver`s license: selectees must possess and maintain a valid state driver`s license at all times during their tenure.
Uniform: official u.sFish and wildlife service uniform is required.
Supervisory probationary period: selectees who have not previously completed a supervisory probationary period, will be required to serve a one-year supervisory/managerial probationary period for this position.
Qualifications
Only experience and education obtained by 10/08/2021 will be considered.
In order to qualify for this position you must possess the minimum qualification,
Minimum qualification [gs-11 ]
I possess one year of specialized experience equivalent to the gs-9 level, or equivalent non-federal experienceSpecialized experience is defined as 1) administering a complex fiscal budget (formulation, execution, tracking and end-of-year closeout) which has a variety of funding sources, multiple programs, and numerous project tracking codes; 2) planning and executing a variety of administrative services to include communication services; files/records; travel vouchers; receptionist and mail; time/attendance; and payroll; and 3) providing advice and guidance to managers and staff on regulations, policies, and procedures related to budget/finance and administrative processes.
Or
I possess ph.dOr equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree in a related field that provided the knowledge, skills and abilities to perform this workNote: transcripts must be submitted if qualifying based on education.
Or
I possess an equivalent combination of specialized experience and directly related graduate level education as described in a and b above that, when computed as percentages of their respective requirements, equals at least 100% when combinedOnly graduate education beyond the second year is creditable to meet this standard.
Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
Time in grade requirement: applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the joaSpecifically,
IArea of consideration.
IiTime-in-grade (tig) requirements as specified in 5 cfr 300, subpart f.
IiiTime after competitive appointment as specified in 5 cfr 330.502.
IvQualification requirements outlined in opm`s qualifications standards for general schedule positions or for federal wage system (fws), wage grade positions, applicants are evaluated using the opm job qualification system for trades and labor occupations and the job element examining method
Your sf-50 will be used to confirm you meet all requirements
Education
Proof of education: all applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student nameIf any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution`s registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of unitsUnofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
Pass/fail courses: if more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
Graduate education: one academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time studySuch study may have been performed on a full-time or part-time basisIf you cannot obtain your graduate school`s definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
Foreign education: if you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign educationFor further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
Pcs information: yes, entitlements for payment of basic moving expenses, as required and to the extent allowed by the federal travel regulation (ftr) 302-3.101, are authorized for eligible applicants changing duty station when the change meets the distance tests as provided in ftr 302-1.1 and 302-2.6All moving expenses are taxable- -in addition, relocation discretionary entitlements may be authorized for this position excluding contractor-provided home sale.
Telework: this position is suitable for telework and may be allowed to telework with supervisory approval.
Additional vacancies: one or more positions may be filled from applications received under this announcement in the advertised office or other u.sFish & wildlife service offices in the local commuting area.
Career transition assistance plan (ctap) or interagency career transition assistance plan (ictap): department of interior (doi) career transition assistance plan (ctap) procedures apply in filling this vacancyCtap/ictap provides placement assistance to permanent federal employees who are surplus, displaced, or involuntarily separatedApplicants claiming ctap/ictap eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current sf-50 noting position, grade level, and duty location with their applicationTo be considered under ctap/ictap, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entryFor information on ctap and ictap click here
The land management workforce flexibility act (lmwfa),p.l114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion proceduresFor eligibility information click here: usajobs help center | land management
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcementIf you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experienceNote: if, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this positionPlease follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Ability to research, assemble data, and evaluate and analyze the utilization and management of personnel, material, and financial resources.
Knowledge of budget policies, regulations, and analytical techniques(to perform budget analysis for a large and complex budget characterized by many and varied sources of funding.) knowledge of financial management budget administration, accounts maintenance, and state procedures, principles, and techniques.
When acting on behalf of other stations and when assisting the region office, must have in-depth experience and knowledge of budgetary issues above the field station level to assist with regional level tasks such as assisting with transferring bas funds to field stations, assisting with office fund targets, and developing cooperative agreements and assisting with contracting.
Knowledge and understanding of the substance, nature, and complex relationships of deptOf the interior branches, programs and administrative programs.
Candidates who apply under competitive merit promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaireBest qualified candidates will be referred if all required supporting documentation has been provided.
Candidates who apply under noncompetitive merit promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaireQualified candidates will be referred if all required supporting documentation has been provided.
Background checks and security clearance
Security clearance
Other
Drug test required
No
Position sensitivity and risk
Moderate risk (mr)
Trust determination process
Credentialing
Required documents
Required documents
You must submit a complete application packageWe will not make assumptions about your experience and/or education.
Required documents:
1Resume: you are highly encouraged to use usajobs resume builder to ensure all required information is included in your resumeIf you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job dutiesInclude name and address of employer; supervisor name and telephone numberAdditional information on what to include can be found hereYour experience needs to address every required qualification.
2Sf-50: (non-award), or equivalent notification of personnel action if you are a current deptOf the interior employeeYour sf-50 (non-award) must show tenure code 1 or 2 in block 24, and position occupied code 1 (competitive service) in block 34If you have previously held a higher grade than the grade/position you currently occupy, you must submit a copy of the last non-award sf-50 you received for that position.
If you have any questions regarding which sf-50`s to submit, it is highly recommended that you contact the person listed on this vacancy announcement before the closing date.
- note: you must submit all sf-50s and performance information for each period of temporary/term employment if you are requesting to be considered land management workforce flexibility act eligibility.
Additional documentation if applicable:
1Cover letter
2College transcripts: please refer to the education section above for additional informationUnofficial transcripts are acceptableA copy of your official transcripts may be required if you are selected.
3Performance appraisal: please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.gSuperior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 yearsAny performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting officialThe selecting official will review this documentation and give it due weight consideration during the overall selection processIf you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not availablePlease indicate if any prior performance appraisals/evaluations were at an acceptable level.
4Veterans` preference documentation: if you are a veteran with preference eligibility and you are claiming 5-point veterans` preference, you must attach a copy of your dd-214 member copy 2 or 4 showing you were honorably dischargedIf you are claiming 10-point veterans` preference, attach an sf-15, application for 10-point veterans` preference in addition to the proof required by that form (i.eVa letter)You may not be awarded preference if you do not attach the correct veteran documentation as specified above.
3Ctap/ictap documentation: if you are applying under ctap or ictap, you must submit proof of eligibility under 5 cfr 330.602(a) for ctap and 5 cfr 330.704 for ictapThis includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent sf-50 (notification of personnel action) showing your position, grade level, and duty locationPlease annotate your application to reflect that you are applying as a ctap or ictap eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application packageIt is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
Internal to an agency
Current federal employees of this agency.
Clarification from the agency
Open to current department of the interior and its bureaus, career or career-conditional federal employees, land management eligibles (current or former doi), ctap.
