Job details
Salary $80,300 - $120,500 a year job type full-time number of hires for this role 1
Full job description
Job summary
The university of massachusetts donahue institute (umdi) is a public service, outreach, and economic development unit of the university of massachusetts, providing government, business, and non-profit organizations with effective solutions in the areas of research, organizational development, training, and technical assistance through its 9 distinct business unitsUmdi has a budget of approximately $23 million per year and employs approximately 130 full-time professional employees, and 50 part-time, seasonal, and graduate student employees.
Umdi has been tasked to: (a) help increase capacity for the office of head start (ohs) regional offices (ro) in the determination, tracking, and management of the federal interest in head start (hs) and early head start (ehs) grantee facilities nationwide; and (b) provide technical assistance in the funding of safe and healthy facilities for hs children through the real property facilities initiative (rpfi).
The real property facilities manager (rpfm) is responsible for overseeing the logistical portion of rpfi staff activities to include, but not limited to, the eleven nation-wide real property facilities experts/analysts (rpfa) and the rpfi data management analystThe rpfas will work with regional office federal staff in the creation of processes that will enhance their capacity to manage facility actions and enhance systems across the twelve ohs regions.
Since services are provided nationwide, use is made of virtual technology and some travel is required for this positionThe rpfm provides direction, support, supervision and coordination to the rpfasThe rpfm will also support efforts of the pmfo business unit to enhance regional grantee t/ta specialist knowledge of complex facilities issues.
Essential functions
Oversee the logistical work of the rpfas and rpfi data management analyst, ensuring the seamless delivery of contract deliverables.
Provide one-on-one supervision to rpfi staff on a twice-monthly basis.
Program monitoring, self-assessment and supporting continuous quality improvement approaches.
Strategic planning and program planning, goal setting, visioning and action plan development.
Work collaboratively with the real property/facilities pmfo/rpfi liaison and the pmfo director in delegating assignments to the rpfas and rpfi data management analyst.
Participate in the national centers team leaders and rpfi meetings in washington, dc and/or denver, co.
Ensure the development and updating of real property/facilities materials; identify gaps in current materials and resources.
Organize and participate in meetings with regional office staff to discuss how the rpfi staff can best meet regional needs.
Serve as the key rpfi point of contact for regional messaging specific to rpfi activities and regional requests.
Participate in weekly meetings with the federal project officers as applicable.
In coordination with rpfi leadership, rpfi team and the pmfo/rpfi liaison, review the rpfas’ training materials and make recommendations for enhancing resource development.
Manage hr functions for rpfas and rpfi data management analyst including time-off approval, annual performance reviews, one-on-one coaching, timesheet approval, oversee onboarding process, etc.
Travel nationally, as requested by rpfi principal investigator, to ensure quality contract performance and to have additional contact with remote-based staff.
Support implementation of evaluation activities and ensure that all documentation and reporting is completed in an accurate and timely fashion.
Identify resources, share, manage, and facilitate t/ta activities in collaboration with pmfo/rpfi liaison.
Assist with the deliverables as stated in the subcontract.
Perform a variety of other related duties as assigned in direct support of overall real property and grants management of ohs-wide grant-funded activities and responsibilities.
Work with rpfi leadership and administrative support staff with record keeping and reporting (administrative requirements and regulatory standards, hs/ehs record access and retention).
Develop and/or deliver presentations at professional meetings, trainings and conferences.
Other functions
Plan and facilitate weekly rpfi team virtual meetings & team building and professional development activities, i.e., office hours, book club.
Review and monitor weekly rpfa reports and provide input on progress indicators/outcomes.
Participate in regular weekly/monthly virtual and occasional on-site team meetings.
Develop and maintain a working understanding of key university administrative procedures, systems, and tools.
Participate in business unit and umdi-wide initiatives as required.
Participate in pmfo and umdi meetings as relevant.
Performs other duties as assigned.
Minimum qualifications (knowledge, skills, abilities, education, experience, certifications, licensure)
Bachelor’s degree in organizational development, management or a related field.
5 years of senior management experience with hs/ehs, ohs regional t/ta system, early childhood field, and/or nonprofit agency.
Strong knowledge of and experience with hs/ehs, child care programs and systems, and/or the hs program performance standards at state and local levels.
Demonstrated proficiency with using microsoft office suite and internet applications.
Excellent public speaking, group facilitation, and writing skills.
Knowledge of adult learning, leadership, supervision, reflective practice and team processing.
Strong interpersonal and collaboration skills; successful experience working with diverse groups.
Strong organizational skills and the ability to manage multiple responsibilities effectively.
Ability to transport and set up equipment and materials weighing up to 20 lbs.
Preferred qualifications (knowledge, skills, abilities, education, experience, certifications, licensure)
Master’s degree in management or a related field.
8 years of senior management experience with hs/ehs, ohs regional t/ta system, early childhood field, and/or nonprofit agency.
Physical demands/working conditions
Will be required to maintain a home office, with a physically safe workspace that is an appropriate location for the telework with high-speed internet access, sufficiently free of distractionDuring remote work time, must be available for on-going contact with members of the team.
Multiple hours working in a stationary position while using office equipment and computers.
Frequent travel required to attend meetings and professional development/training throughout the usThe employee will be exposed to outside environmental conditions during travel times.
The physical/mental demands and work environment factors described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Additional details
This position is funded by grants and/or contracts, and is contingent upon funding.
This is a full-time benefited position.
No relocation assistance provided.
Any job offer is specifically conditioned upon the potential candidate consenting to and successfully completing a background review.
Work schedule
Standard full-time work schedule consisting of five, eight-hour days and 40 hours each workweekWork performed in addition to the regular work hours may be necessary, and may require a change in availability at specific times, to accommodate for variations in work demands.
Salary information
Level 32
Special instructions to applicants
Please complete online application, including a cover letter, resume, and contact information of three professional references by october 11, 2021 to ensure priority consideration.
Umass amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the universityTo fulfill that policy, umass amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veteransIt is the policy of the umass amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.
Job type: full-time
Pay: $80,300.00 - $120,500.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Work location:
One location
On the road
Work remotely:
Yes
