Job details
Salary $60,129 - $78,167 a year job type full-time
Full job description
Duties
Summary
This position is located in the department of health & human services (hhs), centers for medicare & medicaid services (cms), center for medicare (cm), technology, coding and pricing group (tcpg).
As a operations specialist, gs-0301-9, you will be involved with specialized operational and administrative management activities in support of the front office and multiple division components within the group.
Responsibilities
Manage the correspondence tracking system for the group and assists in ensuring replies to inquiries are issued timely.
Serve as the central group office manager and ensures that the administrative activities of the group are performed effectively and efficiently.
Schedule conferences and briefings for the director/deputy director and arrange meetings with a variety of individuals, both inside and outside of cms.
Serve as the group coordinator for the integrated time and attendance system (itas) and manage and oversee specific itas functions and issues for multiple divisions within the group.
Research background data in preparation for meetings and conferences and provide the director/deputy director with appropriate resource information.
Travel required
Not required
Supervisory status
No
Promotion potential
9
Job family (series)
0301 miscellaneous administration and program
Requirements
Requirements
Conditions of employment
You must be a u.sCitizen or national to apply for this position.
You will be subject to a background and suitability investigation.
Time-in-grade restrictions apply.
Qualifications
All qualification requirements must be met within 30 days of the closing date of this announcement.
Your resume must include detailed information as it relates to the responsibilities and specialized experience for this positionEvidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible ratingThis will prevent you from receiving further consideration.
In order to qualify for the gs-09, you must meet the following: you must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the gs-07 grade level in the federal government, obtained in either the private or public sector, to include:
(1) scheduling conferences or meetings for executives;
(2) gathering and compiling time and attendance data from employees; and
(3) providing administrative assistance or support to staff.
- or -
Substitution of education for experience: you may substitute education for specialized experience at the gs-09 level by possessing a master`s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or ll.bOr j.d., if related to the position being filled.
- or -
Combination of experience and education: only graduate education in excess of the amount required for the gs-07 grade level may be used to qualify applicants for positions at the grade gs-09Therefore, only education in excess of 1 full year of graduate level education may be used to combine education and experience.
Transcripts are required to verify satisfactory completion of the educational requirement related to substitution of education for experience and combination of experience and educationPlease see `required documents` section below for what documentation is required at the time of application.
Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
Time-in-grade: to be eligible, current or former federal employees and current or former federal employees applying under the veoa eligibility who hold or have held a permanent general schedule position in the previous year must have served at least 52 weeks (one year) at the next lower grade level from the position/grade level(s) to which they are applying.
Click the following link to view the occupational questionnaire: https://apply.usastaffing.gov/viewquestionnaire/11239193
Education
Additional information
Bargaining unit position: yes
Tour of duty: flexible
Recruitment/relocation incentive: not authorized
Financial disclosure: not required
Full-time telework program for cms employees: cms employees currently participating in 100% full-time telework program may be eligible to remain in the programIf an employee in this program is selected, the pay will be set in accordance with the locality pay for the applicable duty stationThe listed salary range reflects the locality pay assigned to the duty location(s) listed in the vacancy announcementFor more information about pay based on locality, please visit the office of personnel management (opm) salaries & wages page.
The interagency career transition assistance plan (ictap) and career transition assistance plan (ctap) provide eligible displaced federal employees with selection priority over other candidates for competitive service vacanciesTo be qualified you must submit the required documentation and be rated well-qualified for this vacancyClick here for a detailed description of the required supporting documentsA well-qualified applicant is one whose knowledge, skills and abilities clearly exceed the minimum qualification requirements of the positionAdditional information about ictap and ctap eligibility is on opm`s career transition resources website at www.opm.gov/rif/employee_guides/career_transition.asp.
Additional forms required prior to appointment:
Optional form 306, declaration of federal employment and the background/suitability investigation - a background and suitability investigation will be required for all selecteesAppointment will be subject to the successful completion of the investigation and favorable adjudicationFailure to successfully meet these requirements may be grounds for appropriate personnel actionIn addition, if hired, a reinvestigation or supplemental investigation may be required at a later timeIf selected, the optional form 306 will be required prior to final job offerClick here to obtain a copy of the optional form 306.
Form i-9, employment verification and the electronic eligibility verification program - cms participates in the electronic employment eligibility verification program (e-verify)E-verify helps employers determine employment eligibility of new hires and the validity of their social security numbersIf selected, the form i-9 will be required at the time of in-processingClick here for more information about e-verify and to obtain a copy of the form i-9.
Standard form 61, appointment affidavits - if selected, the standard form 61 will be required at the time of in-processingClick here to obtain a copy of the standard form 61.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an alternate application.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Additional selections may be made for similar positions across the department of health and human services (hhs) within the local commuting area(s) of the location identified in this announcementBy applying, you agree to have your application shared with any interested selecting official(s) at hhsClearance of ctap/ictap will be applied for similar positions across hhs.
Once the announcement has closed, your online application, resume, transcripts and cms required documents will be used to determine if you meet eligibility and qualification requirements listed on this announcementIf you are found to be among the top qualified candidates, you will be referred to the selecting official for employment considerationPlease follow all instructions carefullyErrors or omissions may affect your rating.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Administration and management
Manages resources
Written communication
Background checks and security clearance
Security clearance
Not required
Drug test required
No
Position sensitivity and risk
Moderate risk (mr)
Trust determination process
Credentialing, suitability/fitness
Required documents
Required documents
The following documents are required:
1Resume showing relevant experience; cover letter optionalYour resume must indicate your citizenship and if you are registered for selective service if you are a male born after 12/31/59Your resume must also list your work experience and education (if applicable) including the start and end dates (mm/yyyy) of each employment along with the number of hours worked per weekFor work in the federal service, you must include the series and grade level for the position(s)Your resume will be used to validate your responses to the assessment tool(s)For resume and application tips visit: https://www.usajobs.gov/help/faq/application/documents/resume/what-to-include/
2Cms required documents (e.g., sf-50, dd-214, sf-15, etc.)Required documents may be necessary to be considered for this vacancy announcementClick here for a detailed description of the required documentsFailure to provide the required documentation will result in an ineligible rating or non-consideration.
3College transcriptsAlthough this position does not require a degree, you may substitute college credit in whole, or in part, for experience at specified grade levelsYou must submit a copy of your transcript at the time of application in order to substitute your education for the required experienceIf you do not submit a transcript, your education will not be considered in determining your qualifications for the positionYou may submit an unofficial transcript or a list of college courses completed indicating course title, credit hours, and grades receivedAn official transcript is required if you are selected for the position.
College transcripts and foreign education: applicants who have completed part or all of their education outside of the u.sMust have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the u.sFor a listing of services that can perform this evaluation, visit the national association of credential evaluation services websiteThis list, which may not be all inclusive, is for informational purposes only and does not imply any endorsement of any specific agency.
Please note: a complete application package includes the online application, resume, transcripts (if qualifying through education substitution or a combination of education and experience) and cms required documentsPlease carefully review the full job announcement to include the `required documents` and `Apply Now` sectionsFailure to submit the online application, resume, transcripts (if applicable) and cms required documents, will result in you not being considered for employment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
Federal employees - competitive service
Current or former competitive service federal employees.
Federal employees - excepted service
Current excepted service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Peace corps & americorps vista
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Opm interchange agreement; or miscellaneous authorities not regulated by u.sOffice of personnel management
