Job details
Salary $39,711 - $57,368 a year job type full-time
Full job description
Duties
Summary
This position is located in the office of grants and financial management for the national institute of food and agriculture (nifa).
In this position, you will serve as office manager with complete responsibility for all operations of the division office.
Selectee may be eligible for recruitment or other incentiveDetermination to offer an incentive will be made by the hiring official at time of job offer.
Responsibilities
Prepares agendas and assembles necessary records and files.
Collects input and consolidates or updates presentations.
Uses judgment in screening callers, determining the nature of the calls and determining which calls must be directed to the director and which ones may be taken care of personally or referred to appropriate staff resource.
Maintains the unit and the director?s calendar and reminds him/her of appointments.
Travel required
Occasional travel - you may be expected to travel for this position.
Supervisory status
No
Promotion potential
7
Job family (series)
0318 secretary
Requirements
Requirements
Conditions of employment
You must be a us citizen or us national
Males born after 12/31/1959 must be selective service registered or exempt
Subject to satisfactory adjudication of background investigation and/or fingerprint check
Successful completion of one-year probationary period, unless previously served.
Direct deposit - per public law 104-134 all federal employees are required to have federal payments made by direct deposit to their financial institution
Successfully pass the e-verify employment verification checkTo learn more about e-verify, including your rights and responsibilities, visit e-verify at https://www.e-verify.gov/
Qualifications
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.
Specialized experience: specialized experience is experience directly related to the position to be filledSpecialized experience must be described for each grade level advertisedThe specialized experience requirements for this position are:
For the gs-06
Qualifying experience for gs-06 includes one year of specialized experience comparable to gs-05 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the positionFor this position, specialized experience is experience reviewing documents prepared for supervisor`s signature for conformance with regulations, grammar, format, and special policies; and drafting correspondence and reports utilizing microsoft office applications.
For the gs-07:
Qualifying experience for gs-07 includes one year of specialized experience comparable to gs-06 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the positionFor this position, specialized experience is experience composing correspondence utilizing microsoft office applications;locating and summarizing information from files and documents in anticipation of supervisor`s needs; and providing support for the operation of an office.
Applicant must be able to type 40 words per minute.
Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., peace corps, americorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social)Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experience.
Education
This position does not have an education qualification requirement.
Additional information
Career transition assistance plan (ctap), reemployment priority list (rpl), or interagency career transition assistance plan (ictap): visit the opm website for information on Apply Now as a ctap, rpl, or ictap eligibleTo exercise selection priority for this vacancy, ctap/rpl/ictap candidates must meet the basic eligibility requirements and all selective factorsCtap/ictap candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the how you will be evaluated sectionWhen assessed through a score-based category rating method, ctap/ictap applicants must receive a rating of at least 85 out of a possible 100.
This position is being concurrently announced under merit promotion announcement number nifa-m21y-11233190-tlhCurrent or former federal employees or other eligible applicants may apply to both announcements to expand all possibilities of consideration since different referral criteria apply to each type of announcementSee the above announcement for more information.
Recruitment or relocation incentive may be authorizedFinal determination to pay an incentive will be made by the hiring official at time of job offer.
For information on benefits available to federal employees, please visit: https://www.opm.gov/healthcare-insurance/guide-me/new-prospective-employees/ please see the benefits section below for additional information.
If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by managementHowever, promotion is neither implied nor guaranteed.
This position may be eligible to telework up to four days per week, based upon the duties of the positionThis position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.
This position reports to the program staff office in kansas city, moThe primary duty location for this position is 100% remote and will be confirmed at time of selectionThe selectee for this position is not required to report to a government officeHowever, the option to work in nifa`s kansas city office is available.
The salary range above is for the kansas city/overland park locality pay areaPay may differ depending on the final duty location of the selected candidate.
If you are selected and are willing to relocate to kansas city, you may qualify for reimbursement of relocation expenses in accordance with agency policy.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applications will be evaluated in accordance with office of personnel management`s (opm) delegated examining procedures and usda policy using category ratingApplicants who meet basic minimum qualifications will be placed in one of three categories: best qualified, well qualified, or qualifiedWithin these categories, applicants eligible for veteran`s preference will receive selection priority over non-veteransCategory placement will be determined based on applicants` quality of experience and the extent they possess the following knowledge, skills, and abilities (ksa) or competencies:
Administration and management
Clerical
Customer service
Your application, including the online assessment questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questionsYour resume must clearly support your responses to all the questions addressing experience and education relevant to this positionThose determined to be in the best qualified category will be referred to the selecting official for consideration.
Note: if, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligiblePlease follow all instructions carefullyErrors or omissions may affect your ratingProviding inaccurate information on federal documents could be grounds for non-selection or disciplinary action up to including removal from the federal service.
Clicking the link below will present a preview of the application form; i.eThe online questionnaireThe application form link below will only provide a preview and does not initiate the application processTo initiate the online application process, click the `apply` button to the right.
To view the application form, visit:https://apply.usastaffing.gov/viewquestionnaire/11233189
Background checks and security clearance
Security clearance
Not required
Drug test required
No
Position sensitivity and risk
Non-sensitive (ns)/low risk
Trust determination process
Suitability/fitness
Required documents
Required documents
The following documents are required for your applicant package to be completeOur office cannot be responsible for incompatible software, your system failure, etcEncrypted documents will not be acceptedFailure to submit required, legible documents may result in loss of consideration.
Resume that includes:1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) other qualifications.
If education is required or you are using education to qualify, you must submit a copy of your college transcriptsAn unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, you will be required to submit official transcripts prior to entering on dutyEducation must have been successfully obtained from an accredited school, college or universityIf any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the u.sDepartment of education as equivalent to u.sEducation standardsThere are private organizations that specialize in this evaluation and a fee is normally associated with this serviceFor a list of private organizations that evaluate education, visit the naces websiteAll transcripts must be in english or include an english translation.
If claiming veteran`s preference, you must submit a dd214, certificate of release from active duty, which shows dates of service and discharge under honorable conditions.if currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted.veteran`s preference must be verified prior to appointment.without this documentation, you will not receive veteran`s preference and your application will be evaluated based on the material(s) submitted.
If claiming 10-point veteran`s preference you must provide the dd214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the sf-15 application for 10-point veterans` preferenceThe sf-15 should be included but is not requiredFailure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preferenceFor more information on veterans` preference visit fedshirevets
Surplus or displaced employees eligible for ctap, rpl, or ictap priority must provide: proof of eligibility (rif separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), sf-50 documenting separation (as applicable), and your most recent sf-50 noting position, grade level, and duty location with your application per 5 cfr 330.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
The public
U.sCitizens, nationals or those who owe allegiance to the u.s.
Clarification from the agency
Us citizens and nationals; no prior federal experience is required.
