Job details
Salary $35,435 - $46,068 a year job type full-time
Full job description
Duties
Summary
You will serve as a administrative support assistant (oa) in the fleet weather center (fleweacen) norfolk of navavnfcstcen.
Responsibilities
You will perform or assist in coordinating a broad range of administrative and customer service-related services and assist the supervisor with special projects, as assigned.
You will answer telephone inquiries relative to the activities of the office when the information required can be supplied from the incumbent?s knowledge of office activities or can be located in office files or records.
You will establish and maintain command central files and records through manual and automated means, including the total records information management (trim) system.
You will assist as needed in managing training and planning calendar for the conference rooms, notifying schedulers of conflicts, and automatically publishing significant events and meetings in the plan of the week.
You will reproduce, assemble, telefax, or otherwise distribute a variety of administrative documents and information, hand carrying when necessary.
You will inventory department supplies, including badges, medals, awards certificates, and operational supplies necessary to support the administrative department, also maintaining blue chit requests and distributing supplies for the department.
Travel required
Occasional travel - you may be expected to travel for this position.
Supervisory status
No
Promotion potential
5
Job family (series)
0303 miscellaneous clerk and assistant
Requirements
Requirements
Conditions of employment
Must be a us citizen.
Must be determined suitable for federal employment.
Must participate in the direct deposit pay program.
New employees to the department of the navy will be required to successfully pass the e-verify employment verification checkTo learn more about e-verify, including your rights and responsibilities, visit e-verify.gov
Generally, current federal employees applying for gs jobs must serve at least one year at the next lower grade levelThis requirement is called time-in-gradeTime-in-grade requirements must be met by the closing date of this announcement.
Within the department of defense (dod), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 united states code 3326.
Males born after 12-31-59 must be registered for selective service.
You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on dutyFailure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
This position may require travel from normal duty station to conus and oconus and may include remote or isolated sitesYou must be able to travel on military and commercial aircraft for extended periods of time.
Qualifications
Your resume must demonstrate at least one year of specialized experience at or equivalent to the gs-04 grade level or pay band in the federal service or equivalent experience in the private or public sectorSpecialized experience must demonstrate the following:
Experience as the mail orderly operating a government motor vehicle to pick up official and personal u.sMail, reviewing all incoming mail which may affect the office.
Experience with navy administrative rules, policies, regulations, and procedures that require sufficient training and experience to perform the full range of clerical and office automation assignments.
Experience with navy standard subject identification codes (ssic) and filing systems, handling of official mail, files, and the handling and storing of classified material when required.
Experience with command programs and organizational structures, to include serviced subordinate activities, in order to effectively interpret questions or calls and refer to appropriate personnel.
Experience communicating clearly, both orally and in written format, and possess substantial skill in interpersonal relationships as well as being tactful, courteous, and discreet (answering telephone and greeting all official visitors).
Experience with common office automation hardware and software systems (i.e, word processing, spreadsheets, briefings and display software, electronic mail, calendar/scheduling software, electronic forms).
Experience with postal regulations, procedures, directives, and operational requirements in order to process all types of mail, including classified material; knowledge of records disposal and mail handling procedures.
Additional qualification information can be found from the following office of personnel management website:
Https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=list-by-occupational-series
Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education
Additional information
This position is covered by the department of defense priority placement program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
If you are unable to apply online and request information about the alternate application process, please contact the department of navy`s employment information center.
Federal annuitant information: the selection of an annuitant is subject to the department of defense and department of the navy policy on the employment of annuitantsPolicy information may be found at: http://www.secnav.navy.mil/donhr/documents/civilianjobs/fedcivannuitants.pdf
Ictap applicants: to be considered well-qualified and exercise selection priority as an ictap candidate, displaced federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higherIctap candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent sf-50 or notification of personnel action that includes position, grade level, and duty locationApplicants who do not provide this documentation will not receive consideration as an ictap candidateFor more information about ictap eligibility please review the following link: https://www.usajobs.gov/help/working-in-government/unique-hiring-paths/federal-employees/ictap/
Military spouse preference applicants will receive priority consideration at the full performance level (fpl) and if determined to be best qualified at the fpl, and selected, must be placed at the fplA bq military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.
Telework- this position is eligible for part time, full time or ad-hoc telework at the discretion of management.
Per executive order 14043 - requiring coronavirus disease 2019 vaccination for federal employees, selectee(s) must be fully vaccinated by november 22, 2021 or date of employment (which ever comes later) except in limited circumstances where a reasonable accommodation is approved because of a disability or a religious accommodation based on a sincerely held religious belief, practice, or observance.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being consideredYour resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this positionTherefore, we encourage you to be clear and specific when describing your experience.
When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcementYou will be rated based on the information provided in your resume and responses to the occupational questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
Clerical support functions
Office automation
Oral communication
Written communication
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection processIf selected, you may be required to provide supporting documentation.
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.
Please follow all instructions carefullyErrors or omissions may affect your rating or consideration for employment.
All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.
Background checks and security clearance
Security clearance
Secret
Drug test required
No
Required documents
Required documents
You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaireYou must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application packageApplicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring managerCover letter is optional.
A complete resume is requiredYour resume must show relevant experience, job title, duties and accomplishmentsYour resume must show complete information for each job entry to support minimum qualificationsThe following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer`s name, starting and end dates (mo/yr), hours per week, and pay plan, series and grade level (e.gGs-0201-09) for relevant federal experience.tip: a good way to ensure you include all essential information is to use the resume builder in usajobs to create your resume.
Are you applying for a promotion? if you are a current gs employee applying for a higher grade than the grade that you currently hold you must provide an sf-50 that shows that you have held the next lower grade for at least one yearSome sf-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.gGeneral adjustment sf-50 from this year)In many cases, we need to see two (2) sf-50s to determine time-in-grade and eligibility for promotionIf you are a dod employee, you can obtain a copy of your sf- 50(s) from mybiz.
Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? check the conditions of employment section above to see if any are requiredIf you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
Are you using education as a substitute for some or all of the experience requirement? is there a basic education requirement for this position? check the education section above to see what is allowed and what is requiredAny claims you make in your resume or assessment questionnaire regarding education or degrees must be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your schoolWhile unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the positionYou may submit a copy your degree(s) if specific coursework does not have to be verified.
Are you a veteran claiming 5-point veterans` preference or claiming sole survivorship preference? you must submit a copy of your latest dd-214 certificate of release or discharge from active duty (any copy that shows all dates of service, as well as character of service [honorable, general, etc.] is acceptable) or a va letter that shows dates of service or service connected disability and character of serviceIf you have more than one dd-214 for multiple periods of active duty service, submit a copy for each period of serviceIf you were issued a dd-215 to amend aforementioned information on the dd-214 you must submit that tooIf you are not sure of your preference eligibility, visit the department of labor`s website: veterans` preference advisor
Are you a disabled veteran or claiming 10-point veterans` preference?
If you are eligible to claim 10 point veterans preference you must submit a dd-214 certificate of release or discharge from active duty as described above for 5-point preference.
You must also provide the applicable supporting documentation of your disability (e.gDisability letter from the va) as described on standard form-15 (sf-15)Http://www.opm.gov/forms/pdf_fill/sf15.pdf.
Are you an active duty service member? active duty service members are required to submit a statement of service printed on command letterhead and signed by the commandThe statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (honorable, general, etc.).
Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the human resources officeSome supplemental documents contain personal information such as ssn and dob and some documents such as military orders and marriage certificates may contain personal information for someone other than youYou may sanitize these documents to remove said personal information before you submit your applicationYou must provide an un-sanitized version of the documents if you are selected.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the u.sDepartment of education in order for it to be credited towards qualificationsTherefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the u.sDepartment of education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the u.sGovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new windowlearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittentContact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
Career transition (ctap, ictap, rpl)
Federal employees who meet the definition of a `surplus` or `displaced` employee.
Internal to an agency
Current federal employees of this agency.
Military spouses
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Current permanent employees of don, current or former time-limited employees that occupied a position located at a defense industrial base facility (dibf) or major range and test facilities base (mrtfb), dod military spouse preference (msp) eligibles, and veoa eligibles.
