Job details
Job type full-time
Full job description
Summary description
A legal administrator ii/paralegal ii provides legal administration services for ultimus’ mutual fund clientsA legal administrator ii/paralegal ii prepares board materials and regulatory filings, manages regulatory calendars, provides general legal, filing and governance support, and handles other client-related matters.
Essential duties and responsibilties
Prepares client registration statement updates;
Prepares other client sec filings and forms;
Prepares and distributes client board and committee materials (including agendas, exhibits, reports and resolutions);
May be asked to prepare minutes of client board and committee meetings;
Maintains contractual agreements and corporate governance documents;
Manages regulatory calendars and filing processes;
May assist in the development of legal administration procedures relating to board meetings, corporate governance and sec filings;
May assist with client-related projects; and
Performs daily legal administration operations.
Knowledge and skills
Good understanding of the day-to-day legal administration services provided by ultimus;
Good understanding of relevant statutes and rules relating to the core job functions;
Basic knowledge of the financial services industry and client service and the ability to exercise good judgement;
Good client service skills with an aptitude to understand the clients’ basic legal needs and how they are related to the clients’ business needs;
Ability to organize and prioritize work;
Ability to multi-task while maintaining careful attention to detail;
Ability to work effectively both individually and within a team environment;
Ability to work with a sense of urgency to meet deadlines and address competing priorities;
Proficient skills with microsoft office software including word, excel, powerpoint and outlook;
Effective written, listening and verbal communication skills; and
Effective problem solving, project management and organizational skills.
Qualifications
A minimum of three years of paralegal or legal administration experience in a corporate or law firm environment is required;
A minimum of one to three years of experience with the investment company act of 1940 is required;
An associate degree from an accredited college or university is required;
A bachelor’s degree from an accredited college or university is preferred;
A paralegal certificate from an accredited school, college, or university is preferred;
Proficient in microsoft office suite;
Good written and oral communication skills, research skills and attention to detail are required; and
Ability to work in a fast-paced environment and handle/manage multiple team and individual priorities and deadlines.
Physical and other requirements
At times, as business needs arise, employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job.
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit and stand;
The employee must occasionally lift and/or move up to 10lbs and;
Specific vision abilities are required within this position.
Travel (approximately [10]% or less) may be required in this position.
Reasonable accommodations may be made to enable employees to perform the essential functions.
Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination lawsNo questions on our employment application are intended to secure information that is to be used for impermissible purposes.
