Job details
Job type full-time
Full job description
Research administrator 3 - pros region (6206u) 24705 about berkeley
At the university of california, berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and includedOur culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The university of california, berkeley, is one of the world`s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the california experience, animated by such values as innovation, questioning the status quo, and respect for the environment and natureSince its founding in 1868, berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in california, the united states and the world.
We are looking for equity-minded applicants who represent the full diversity of california and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our communityWhen you join the team at berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partnersIn deciding whether to apply for a position at berkeley, you are strongly encouraged to consider whether your values align with our guiding values and principles , our principles of community , and our strategic plan .
Application review date
The first review date for this job is: october 13, 2021
Departmental overview
The professional schools region (pros) provides a wide range of reliable, high-quality administrative support services for the university of california, berkeley in the areas of research administration, purchasing and reimbursements, and human resources & academic personnel support.
In support of the uc berkeley operating principles ( https://hr.berkeley.edu/performance/operating-principles ) and the university`s mission of teaching, research and public service, pros operates in a culture, which encourages collaboration, innovation, simplification, and accountabilityOur staff focuses on service, a commitment that is aligned with the university visionWe recognize excellence and strive to provide timely, consistent, and dependable service to the pros clients.
The research administration function within pros provides department level service during the contracts and grants life cycle to uc berkeley`s principle investigators (pi) and principle directors (pd)By streamlining services in areas such as human resources, purchasing, and grants administration, pros helps pis and pds navigate the campus administrative processes and focus on the research that comprises a large part of the uc berkeley missionPros provides department level pre-award and post-award support services to all research professionals on campus, in close collaboration with the sponsored projects office, industry alliances office, extramural funds accounting, and other central compliance groupsThe position has the opportunity to become a fully remote position, provided the candidate is able to manage the expected workload in a competent and professional manner.
The research administrator 3 position within pros involves providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsorsThis position will have an emphasis on proposal preparation but may include post award activitiesSome or all of the following activites will be performed: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract administration.
The research administrator 3 will report to and receive assignments from the contracts and grants supervisor 2The incumbent will work with the supervisor to ensure a balanced workloadThe incumbent will work on more complex proposals which involve multiple investigators and/or multiple institutions and sub-awardsThe incumbent will mentor employees at the research administrator 2 level to help them gain a better understanding of research administration in a university setting and within pros.
Responsibilities
Under limited supervision, oversees the pre-award process from preparing submission through submission to the sponsored projects office.
Serves as primary faculty liaison, assists pi with the development of contract and grant proposalsPrepares proposal budgets and support documents that are required by proposal guidelines.
Coordinates proposal submission with sponsored projects office.
Under limited supervision, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements.
Monitors and administers post-award sub-recipients.
Conducts financial analysis and projections.
Monitors and ensures allowability for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation.
Tracks and ensures compliance with cost sharing commitments.
Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
May facilitate pi interactions with pros hr.
Prepares all close-out activities including: final projection, subcontracts, personnel and recurring expenses.
Assists in support of audits as directed by senior staff.
Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and pros, university, and/or funding agency processes and policies.
Performs other duties as assigned.
Required qualifications
Minimum 1 year of demonstrated experience in research contract and grant management.
Requires independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Extensive experience in pre-award administration, proposal preparation and submission processes.
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
Requires thorough understanding of research administration guidelines of federal and non-federal sponsors supporting research and educational activities, preferably in a university environment.
Ability to manage significant volume of transactions.
Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
Ability to translate technical/scientific concepts into a fundable proposal.
Salary & benefits
This is a full-time, career positionAnnual salary is commensurate with experienceFor information on the comprehensive benefits package offered by the university visit:
Https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
