Job details
Job type full-time
Full job description
The purpose of the procurement contracts officer position is to ensure that the university is not exposed to unreasonable risk as a result of the contractual relationships it enters intoThis is accomplished by analyzing, negotiating and drafting contracts, contract language, and related contractual documents (e.g., business associate agreements (health insurance portability and accountability act - hipaa/protected health information - phi)), non-disclosure agreements) for procurements of goods and services, particularly in such areas as software licenses, data security, and hipaa.
The procurement contracts officer will often independently review, negotiate and draft and/or revise complex business contracts to eliminate unreasonable risk exposure by ensuring: compliance with regental policies and the university mission; compliance with local, state and federal laws and regulations; mitigation of risk management concerns; and protection of university interestsThe individual will often autonomously assess potential risk exposure to the university created by contract language and develop alternative language in order to reduce such exposure; provide information and advice to supply chain management (scm) and client departments (management, staff, and faculty) regarding contractual provisions, regental policies and procedures; provide sound judgment and decision making in all areas; help develop standard forms, contract language, processes, and guidance materials for recurrent types of transactions; compile, stratify, and analyze data in order to produce reports for management; and maintain a positive atmosphere of professionalism and support, reinforcing university operational excellence, customer service, pride and stewardship goals and objectives;
The procurement contracts officer will also proactively seek opportunities to assist and support scm and client departments; to develop innovative solutions to contractual and transactional problems; to facilitate and pursue strategic processes, transactions, partnerships, and goals; to educate and train colleagues and clients.
Work location: mostly remote, with a few on-site visits throughout the year.
Department description
Supply chain management (scm) empowers the business of the university by delivering intuitive, easy-to-use tools for purchasing goods and servicesThrough cost savings and innovative procurement processes, we help expand opportunities for teaching, research and public serviceThis is achieved by developing strategic partnerships, pursuing initiatives that leverage the power of our collective spend and investing in talented staff and state-of-the-art technology, as well as ensuring compliance with all university of california policies and state and federal regulations.
Required qualifications
Ba degree in a related field, and 3 years of experience in administrative analysis or operations research; 2 years of related legal administrative experience; or an equivalent combination of education and experience
If not already obtained, individual will be expected to obtain and maintain cpsm (certified professional in supply management) certification
Thorough knowledge of applicable state and federal regulations and general contract terms
Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques
Advanced knowledge and understanding of specific contracting assignments
Advanced knowledge of contract law, the california public contract code
Expertise in in-licensing of software and other intellectual property (ip); cloud computing; software-as-a-service; hipaa/baas and related topics (ferpa, pii, etc.)
Proficiency in editing, proofreading and legal writing analysis
Familiarity with legal terminology, forms and style
Negotiating experience
Proficiency with computers in a pc based windows environment, including demonstrated competence in the use of database applications
Advanced written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills
Highly developed communication (including writing) skills
Advanced organizational, presentation and negotiation skills
Advanced listening and political acumen skills; problem recognition, avoidance and resolution skills
Excellent transactional and analytical skills
Superior skills in diplomacy and discretion
Ability to handle multiple projects, tasks and deadlines simultaneously
Ability to prioritize work to meet deadlines under strict time constraints
Experience and ability to work independently, use sound judgment, work collaboratively and escalate when appropriate
Effective persuasiveness
Preferred qualifications
Jd degree and 2 years of related legal experience, or an equivalent combination of education and experience; experience in health care or higher education
Thorough knowledge of internal departmental/unit operating policies
Advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
Advanced understanding of university`s business and finance bulletins and other relevant rules, guidelines, policies and practices
While scm is not the cognizant office for out-licensing of university ip, individual should be conversant in this area
Proven ability to handle multiple projects and tasks simultaneously; ability to work under heavy pressure; demonstrated experience in the workplace with project management and successful completion and implementation of projects; proven ability to write reports, prepare presentations and other documents that convey information and ideas to the reader
As this position interfaces with various university departments such as office of research; privacy; risk management; and capital projects & facilities management; therefore, knowledge of the rules, policies, procedures, and practices that govern those areas and departments
License/certification
If not already obtained, individual will be expected to obtain and maintain cpsm (certified professional in supply management) certification
About ucsf
The university of california, san francisco (ucsf) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient careIt is the only campus in the 10-campus uc system dedicated exclusively to the health sciencesWe bring together the world’s leading experts in nearly every area of healthWe are home to five nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride values
Ucsf is a diverse community made of people with many skills and talentsWe seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our pride values.
In addition to our pride values, ucsf is committed to equity – both in how we deliver care as well as our workforceWe are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient careAdditional information about ucsf is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal employment opportunity
The university of california san francisco is an equal opportunity/affirmative action employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job code and payroll title
000345 contract adm 4
Job category
Executive, professional (non-clinical)
Bargaining unit
99 - policy-covered (no bargaining unit)
Employee class
Career
Percentage
100%
Location
Mission center building (sf), remote / telecommute
Shift
Days
Shift length
8 hours
Additional shift details
Monday - friday, 8:00 am - 5:00 pm
