Job details
Salary $74,000 - $102,000 a year job type full-time
Full job description
Finance and business manager
Location: santa cruz
Job id: 24215
Additional information
Possibility of hybrid / remote work schedule.
For full consideration, applicants are encouraged to submit a resume and cover letter.
Notifications
Uc vaccination policy: with limited exceptions, covid-19 vaccinations are required for all faculty, staff, academic appointees, and students accessing facilities at any uc campus this fallEmployees and students can submit proof of vaccination online or request an exemption.
Ucsc statement
Uc santa cruz is a public university like no other in california, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
Initial review date (ird)
Uc santa cruz staff jobs are posted until filledApplication materials submitted by 11:59 pm on the ird will be routed to the hiring unit for considerationNote: materials submitted after the ird will be forwarded only at the request of the hiring unitSubmit your materials before the ird to ensure consideration by the hiring unit.
Initial review date (ird): 10-11-2021
Dept marketing statement
The division of global engagement (ge) advances the university`s teaching, research and service mission by working collaboratively throughout the institution to promote global engagement and advance campus internationalization by facilitating international mobility for students and facultyGe serves as the primary unit responsible for improving the international student experience and engagement on campus, promoting faculty engagement in international initiatives, and developing strategic partnerships abroadGe interacts with campus leadership on strategic planning and initiatives to elevate the reputation of ucsc globallyGe units include global learning, international student and scholar services (isss), global programs and global initiatives.
Position summary
Under the general supervision of the assistant vice provost of global engagement, the finance and business manager has responsibility for financial analysis and monitoring, general administration, and reporting on a budget of approximately 2.4 millionThe primary focus of this position is to serve as the resident expert for the financial operations of the division of global engagement by providing the avp and directors with timely and relevant financial information, maintaining financial integrity by processing financial transactions, and by ensuring that the ge funds are used in compliance with university policyThe position provides oversight and guidance for managing the unit procards, travel cards, cash handling, business contracts, and revenue sourcesThis position also serves as a resource to all divisional staff on relevant business policies and operationsThe incumbent has transactional, reconciliation, and approval abilities in campus information systems, including the payroll personnel system (uc path), the financial information system (fis), the financial managers workbench (fmw), cruzpay, cruzbuy, imagenow, and omnilockThe incumbent is responsible for hr, payroll, operating budget and purchasing functions; conducts analytical studies; serves as divisional liaison with business and hr units.
Pay, benefits, & work schedule
Salary information: $74,000 - $102,000 / annuallySalary commensurate with skills, qualifications and experience.
NoOf positions: 1
Benefits level eligibility: full
Schedule information:
Full-time
100% weekly
40 hours weekly
Mon-fri
Day shift
Employee classification: career appointment
Job end date: none
Work location: uc santa cruz main campus
Union representation: none
Job code classification: 007710 (financial anl 4)
Job duties
35%
Coordinates, maintains and implements divisional budgetsResponsible for providing analytical support for highly complex budget, financial, and resource projects dealing with divisional and outside constituentsApplies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and / or resource allocationsCoordinates the gathering of budgetary and resource requirements information during the planning stages, such as the annual budget processServes as liaison with internal and external constituents.
Uses the campus financial system, payroll system, and data management reports to monitor, analyze, project, and report on the financial position of geDevelops and maintains divisional analyses for calculating and monitoring payroll (salary and benefits) and other operating expenditures for divisional unitsDevelops and maintains department analyses for calculating and monitoring return on investment (roi) for initiatives, special programs, and other related issuesUsing system-wide and divisional data to develop projections for the miscellaneous fee revenue and other external revenue sources and prepares recommendations for allocation across ge unitsAssists the avp and directors to develop proposals, monitor status and expenditures, and submit reports for the allocation and use of soft funds.
15%
Performs complex financial or resource research and studies for both internal department and external constituentsGathers, analyzes, prepares, and summarizes recommendations for complex financial and / or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and usesGenerates, modifies, and conceives of new financial or other resource reports, strategic planning and modeling, analyzing and forecasting staff salary budgets and user fees, and makes recommendations for maximizing financial or other resource outcomesResource analysis includes budgetary analysis, financial analysis, forecasts, projections, staff salary or fte analysis, analysis of miscellaneous student fees, special program fees, contracts and grants and endowment income.
10%
Makes recommendations on maintaining and strengthening internal controls to protect university resourcesProvides divisional support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedbackPrepares forms for campus system access, travel and procards, expenditure authority and approval, and other departmental and unit systems and processes as requiredDevelops and makes recommendations on internal policy / procedural changes that affect divisionUses advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments.
15%
Prepares, reviews and/ or approves advanced financial transactions on behalf of the divisionPrepares, reviews and/ or approves various financial transactions to include but not limited to transfer of funds (tof), transfer of expense (toe), transfer of payroll expense (tope), changes to the permanent budget and staffing list in the financial managers workbench (fmw), inter-location transfer of funds, travel advance and expense reimbursement forms, direct pay forms, entertainment reimbursement forms (erf), changes to employee appointments, changes to employee fte and distribution percent, employee action requests (ear), recruitment management system forms, campus recharge, and other transactions as necessaryEnsures that financial transactions are in compliance with policies and allowable on the funding source.
10%
Coordinates and responsible for a variety of human resources activities including employment, training, classification and ensuring the completion of forms and documents related to hr and payroll for divisionProvides guidance to supervisors in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, onboarding/offboarding practices and business continuity procedures.
10%
Conceives of and maintains divisional chart of accounts, other data management tools, and related business processesDocuments procedures for financial activitiesMay train staff, and as appropriate, creates an effective team environmentMaintains and updates the divisional chart of accounts and list of activity codesProvides initial and refresher training to divisional staff on campus and local business, personnel, administration, and operations policies, to include personnel actions, fair hiring, travel, expense reimbursement, purchasing, expenditure authority and authorizations, business contracts, vendor relations, ethics and conduct, and other relevant areas as necessary.
5%
Provides department support in the areas of business contractsMaintains the department business contracts list, works with functional managers to review, process, and manage business contractsServes as the department liaison with purchasing on business contract issues.
Required qualifications
Bachelor`s degree in related area and/or equivalent experience training.
Advanced knowledge of finance policies, practices, and systems.
Demonstrated successful experience in identifying, collecting, and analyzing information from multiple sources.
Prior successful experience in effectively presenting complex finance related information both verbally and in writing in a clear and concise manner.
Prior successful experience in using multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
Advanced interpersonal skills to effectively communicate at all levels within the campus community.
Prior experience and demonstrated skill in managing multiple tasks in a high-volume work setting with demanding timeframes.
Highly effective written communication skills; demonstrated attention to detail.
Demonstrated skill in adapting to changing priorities.
Prior successful experience working as part of a professional staff team.
Advanced knowledge and understanding of internal control practices and their impact on protecting university resources.
Preferred qualifications
Advanced degree in related area and / or equivalent experience/training.
Prior experience using systems such as uc path, the financial information system (fis), the financial managers workbench (fmw), cruzpay, cruzbuy.
Prior experience working in a higher education setting.
Special conditions
Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work occasional evenings and weekends.
Safety statement
All ucsc employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
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Eeo/aa
The university of california is an equal opportunity/affirmative action employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran statusUc santa cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Applicants are required to use the ucsc on-line process
View full job description and access on-line application:
Https://careerspub.universityofcalifornia.edu/psp/ucsc/employee/hrms/c/hrs_hram.hrs_app_schjob.gbl?page=hrs_app_jbpst&action=u&focus=applicant&siteid=11&jobopeningid=24215&postingseq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (ird) via the staff employment opportunities web site; https://jobs.ucsc.eduA computer is available at the uc santa cruz staff human resources office located at scotts valley centerThe scotts valley center is located at 100 enterprise way, suite e100, scotts valley, ca 95066To learn more or to request disability accommodations, call 831-459-2009Hearing impaired are encouraged to use the california relay service at 800-735-2922Uc santa cruz is an equal opportunity employer.
The university of california is an equal opportunity/affirmative action employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran statusUc santa cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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