Job details
Salary $3,320 - $4,425 a month job type full-time part-time
Full job description
Notes: 50% fte (20 hours/week)
As a uw employee, you will enjoy generous benefits and work/life programsFor a complete description of our benefits for this position, please visit our website, click here.
As a uw employee, you have a unique opportunity to change lives on our campuses, in our state and around the worldUw employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
Uw faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The uw information school (ischool) is looking for a part-time senior hr assistant for staff hr to support the information school’s staff human resources department with confidential staff personnel matters and processesThis position interprets and implements university hr and payroll policies and procedures in relation to classified staff and student employees and communicates effectively to achieve the goals and objectives of staff human resources.
The information school is an energetic and highly fast paced environment where we rely heavily on current technologies to meet the demands of the school and our constituenciesIn the ischool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the ischool’s core valuesLeadership within the ischool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.
What you’ll be doing
Student employee recruitment and onboarding
Coordinate student employee recruitments to include:
Manage the recruitment and hiring of student assistants and annual ga crew.
Develop job descriptions and work with hiring managers for final approval.
Post student recruitment positions in interfolio, handshake, and on the ischool website.
Determine pay and eligibility for various student positions
Correspond with applicants and hiring managers.
Review and release applicants to the hiring manager.
Prepare and send offer letters to finalists.
Process new hire paperwork for student employees according to federal and university guidelines.
Hire students into applicable job profiles in workday.
Audit student employee assignments and ensure record retention requirements are being met.
Generate letters and notifications to applicants, as needed.
Recruitment assistance
Assist with general recruitment efforts for open staff positions.
Post positions on ischool website.
Process applicants into anonymous review format.
Create applicant review sites for professional and classified staff recruitments and request site permissions from it.
Assist with scheduling phone and panel interviews across multiple searches running concurrently.
Remove previous applicants review sites and save all documentation onto the n: drive.
Retrieve recruitment notes from hiring committee and archive.
Develop draft review rubric, as needed.
Staff hr support
Monitor shared hr inbox (ihrhelp@uw) daily and respond to or route request’s accordingly and in a timely manner.
Assist in general clean-up efforts of the staff hr sharepoint site.
Assist with preparing for staff hr meetings and events.
Participate in staff hr meetings.
Payroll
Monitor the timely and accurate processing of payroll.
Monitor and update costing allocations for all staff and student assistants
Other
Attend and participate in campus wide human resources and payroll related meetings and committees.
Attend and participate in all school, staff meetings, committees, ischool events and other activities as needed.
Attend meetings with ischool hr team and/or team members.
Participate in professional development opportunities to expand knowledge base for the position.
Perform other duties as required.
Assist with special project, as needed and available.
What’s in it for you
Full benefits, including medical and dental insurance and retirement plan
Paid vacation and sick leave, as well as 10 paid holidays a year and one personal holiday
Fully subsidized transit pass
Work for an exciting, cutting-edge school within the university of washington
Flexible work schedule with optional telework
A satisfactory outcome of a reference check of previous employment
Ability to comply with the vaccination requirement or receive an approved exemption
Minimum requirements
Four years of office experience including two years of increasingly responsible experience in a human resource or related field or equivalent education/experience
Must be fluent in ms office: outlook, word, excel.
Demonstrated experience working with diverse populations.
Must have excellent communication skills, both written and oral.
Ability to organize and prioritize tasks.
Work effectively under pressure of deadlines.
Desired requirements
Bachelor’s degree in human resources, psychology, organizational development, or similar.
Experience with applicant tracking systems (ats).
Prior experience using sharepoint.
Knowledge of federal and washington state employment law.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employmentDisclosure is required under washington state law.
Committed to attracting and retaining a diverse staff, the university of washington will honor your experiences, perspectives and unique identityTogether, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The university of washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The university of washington is an affirmative action and equal opportunity employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the disability services office at 206-543-6450 or dso@uw.edu.
Covid-19 vaccination requirement
Per governor inslee`s proclamation 21-14.1, employees of higher education and healthcare institutions must be fully vaccinated against covid-19 no later than october 18, 2021 unless a medical or religious exemption is approvedBeing fully vaccinated means that an individual is at least two weeks past their final dose of an authorized covid-19 vaccine regimenAs a condition of employment, newly hired employees will be required to provide proof of their covid-19 vaccinationView the final candidate guide to covid-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
